GSA awards $3.26M contract for paper and copying services, highlighting warehousing and storage needs

Contract Overview

Contract Amount: $3,258 ($3.3K)

Contractor: M-80 Systems, Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-07

End Date: 2026-04-10

Contract Duration: 3 days

Daily Burn Rate: $1.1K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.

Place of Performance

Location: AIEA, HONOLULU County, HAWAII, 96701

State: Hawaii Government Spending

Plain-Language Summary

General Services Administration obligated $3,257.6 to M-80 SYSTEMS, INC. for work described as: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL. Key points: 1. Contract value appears reasonable for the specified services, though detailed cost breakdowns are not provided. 2. Competition was conducted under 'full and open competition after exclusion of sources,' suggesting a specific justification for limiting initial bidders. 3. The contract duration is short (3 days), indicating a potential need for immediate or short-term supply. 4. The primary service category is 'Other Warehousing and Storage,' which is broad and may encompass more than just paper and copying. 5. The award to M-80 SYSTEMS, INC. represents a single delivery order under a larger contract vehicle. 6. The North American Industry Classification System (NAICS) code 493190 points to specialized warehousing activities.

Value Assessment

Rating: fair

The contract value of $3.26 million for a 3-day delivery order seems high if solely for paper and basic copying. However, the NAICS code suggests broader warehousing and storage services might be included, which could justify the cost. Without a detailed breakdown of services and quantities, a precise value-for-money assessment is challenging. Benchmarking against similar GSA schedule contracts for office supplies and warehousing would be necessary for a more definitive evaluation.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'full and open competition after exclusion of sources.' This indicates that while the initial competition was open, certain sources were excluded, possibly due to specific requirements or prior arrangements. The number of bidders is not specified, but the exclusion of sources suggests a potentially narrower competitive field than a truly unrestricted full and open competition.

Taxpayer Impact: The exclusion of sources may limit the potential for the most competitive pricing, as fewer vendors had the opportunity to bid. Taxpayers may not benefit from the broadest possible price discovery in this scenario.

Public Impact

Federal agencies requiring paper, copying, and potentially related warehousing services will benefit from this contract. The services delivered are essential for day-to-day administrative and operational functions within government offices. The geographic impact is likely focused on areas served by M-80 SYSTEMS, INC., with specific delivery locations determined by the delivery order. Workforce implications may include roles in logistics, warehousing, and administrative support for the contractor.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

The 'exclusion of sources' clause warrants further investigation to understand the rationale and potential impact on competition.
The high dollar amount for a short-duration delivery order raises questions about the scope of services beyond basic paper and copying.
Lack of detailed service breakdown makes it difficult to fully assess value for money.
The specific nature of 'Other Warehousing and Storage' needs clarification to understand the full context of the contract.

Positive Signals

The contract was awarded by the General Services Administration (GSA), a reputable agency for federal procurement.
The use of a delivery order suggests it's part of an existing, potentially competitively awarded, contract vehicle.
The firm fixed price contract type provides cost certainty for the government.

Sector Analysis

This contract falls within the administrative and support services sector, specifically focusing on office supplies and warehousing. The market for such services is vast, with numerous providers ranging from large distributors to specialized logistics firms. GSA schedules are a primary mechanism for agencies to procure these types of goods and services efficiently. Comparable spending benchmarks would typically be found within GSA's own schedule data for office supplies and logistics.

Small Business Impact

The data indicates that small business participation (ss: false, sb: false) was not a primary set-aside consideration for this specific delivery order. There is no explicit mention of subcontracting requirements for small businesses. This suggests that the primary awardee is likely a larger entity, and the impact on the small business ecosystem would be indirect, potentially through competition with larger firms or by not providing direct subcontracting opportunities.

Oversight & Accountability

Oversight for this contract would primarily fall under the General Services Administration's Federal Acquisition Service. Accountability is established through the firm fixed price contract terms and the delivery order mechanism, requiring M-80 SYSTEMS, INC. to fulfill the specified services. Transparency is facilitated by the public availability of contract award data, though detailed performance metrics and internal oversight processes of the contractor are not publicly disclosed.

Related Government Programs

GSA Schedules Program
Office Supplies Procurement
Federal Warehousing and Logistics Services
General Services Administration Contracts

Risk Flags

Limited competition due to source exclusion.
Ambiguity in service scope (warehousing vs. supplies).
High value for a short delivery period.
Lack of detailed performance metrics.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $3,257.6 to M-80 SYSTEMS, INC.. PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.

Who is the contractor on this award?

The obligated recipient is M-80 SYSTEMS, INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $3,257.6.

What is the period of performance?

Start: 2026-04-07. End: 2026-04-10.

What specific types of paper and copying services are included under this contract, and what is the quantity breakdown?

The provided data is limited and does not specify the exact types or quantities of paper and copying services. The description 'PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL' indicates that a more detailed document exists but is not accessible here. The NAICS code 493190 ('Other Warehousing and Storage') suggests that the contract may encompass more than just the supply of paper and copying, potentially including storage, distribution, and management of these or related supplies. Without the attached document or further details on the scope, it's impossible to ascertain the precise services and quantities.

What is the rationale behind 'full and open competition after exclusion of sources' for this contract?

The 'full and open competition after exclusion of sources' clause typically means that the initial solicitation was intended to be open to all responsible sources, but specific sources were excluded from bidding. This exclusion usually requires a justification, such as specific technical capabilities, past performance requirements, or unique circumstances related to the service or product. For this contract, the exclusion might be related to the specialized nature of the warehousing and storage services (NAICS 493190) or specific requirements tied to the GSA schedule vehicle under which this delivery order was issued. Understanding the exact reasons for exclusion would require reviewing the solicitation documents or agency justifications.

How does the $3.26 million award value compare to typical spending for similar warehousing and storage contracts?

Benchmarking the $3.26 million award value is challenging without more specific details on the services rendered and the contract duration. The data indicates a very short delivery period (April 7-10, 2026), making the total value seem high if it were solely for immediate paper and copying supplies. However, the NAICS code 493190 points to 'Other Warehousing and Storage,' which can involve significant infrastructure, labor, and logistics management. If this delivery order represents a short-term surge requirement or a specific phase of a larger warehousing project, the cost might be justifiable. A proper comparison would require analyzing GSA schedule data for similar warehousing contracts, considering factors like storage volume, handling requirements, and duration.

What is the track record of M-80 SYSTEMS, INC. with federal contracts, particularly with GSA?

Information on M-80 SYSTEMS, INC.'s specific track record with federal contracts, especially with GSA, is not provided in the given data snippet. To assess their performance, one would typically look at their history of contract awards, past performance evaluations, any reported issues or disputes, and their experience with similar types of services (warehousing, logistics, office supplies). Databases like the Federal Procurement Data System (FPDS) or SAM.gov would be the primary sources for researching a contractor's federal performance history. Without access to this external data, an assessment of their track record is not possible.

What are the potential risks associated with this contract, given the limited information?

Several risks are associated with this contract due to the limited information. Firstly, the risk of overpaying exists because the value-for-money assessment is difficult without a detailed breakdown of services and quantities, especially given the high dollar amount for a short duration. Secondly, the 'exclusion of sources' raises a risk related to suboptimal competition, potentially leading to higher prices or less innovative solutions than might be achieved in a truly open competition. Thirdly, the broad NAICS code 'Other Warehousing and Storage' introduces ambiguity about the exact scope of work, increasing the risk of scope creep or misunderstandings between the government and the contractor. Finally, the short performance period might indicate an urgent need, which can sometimes lead to rushed execution and potential quality issues if not managed carefully.

Industry Classification

NAICS: Transportation and Warehousing › Warehousing and Storage › Other Warehousing and Storage

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 176 W MARINE CORPS DR, ASAN, GU, 96910

Business Categories: Asian Pacific American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, HUBZone Firm, Minority Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $3,258

Exercised Options: $3,258

Current Obligation: $3,258

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 47QSCC21D0003

IDV Type: IDC

Timeline