DOJ's $121M non-personal healthcare services contract awarded to KEBROS & ASSOCIATES LLC for FY25

Contract Overview

Contract Amount: $121,246 ($121.2K)

Contractor: Kebros & Associates LLC

Awarding Agency: Department of Justice

Start Date: 2024-10-18

End Date: 2025-09-30

Contract Duration: 347 days

Daily Burn Rate: $349/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: NON-PERSONAL HEALTHCARE SERVICES FY-25

Place of Performance

Location: SILVER SPRING, MONTGOMERY County, MARYLAND, 20906

State: Maryland Government Spending

Plain-Language Summary

Department of Justice obligated $121,245.73 to KEBROS & ASSOCIATES LLC for work described as: NON-PERSONAL HEALTHCARE SERVICES FY-25 Key points: 1. Contract awarded via BPA Call under firm-fixed-price terms. 2. Competition level: Full and Open, indicating broad market engagement. 3. Contract duration: 347 days, aligning with the fiscal year. 4. Service type: Temporary Help Services, supporting Federal Prison System operations. 5. No small business set-aside noted, but subcontracting potential exists. 6. Geographic focus: Maryland, serving the Bureau of Prisons.

Value Assessment

Rating: good

The contract value of $121.2 million for non-personal healthcare services appears substantial, reflecting the scale of operations within the Federal Prison System. Benchmarking against similar temporary healthcare staffing contracts would provide a clearer picture of value for money. The firm-fixed-price structure suggests that cost overruns are primarily the contractor's responsibility, which is a positive indicator for the government. However, without specific performance metrics or historical cost data for comparable services, a definitive value assessment is challenging.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, suggesting that multiple vendors had the opportunity to bid. The specific award mechanism, a BPA Call, implies that a broader Basic Ordering Agreement (BOA) was previously established through competition, and this call order was then placed against it. The number of bidders for the BPA and this specific call order would provide further insight into the level of competition. A robust competition typically leads to better pricing and service offerings for the government.

Taxpayer Impact: Full and open competition generally benefits taxpayers by fostering a competitive environment that can drive down costs and improve service quality. It ensures that the government is not limited to a single provider, increasing the likelihood of obtaining fair market value.

Public Impact

Benefits federal inmates by ensuring access to necessary non-personal healthcare services. Delivers temporary healthcare staffing solutions to support the Federal Prison System. Primarily impacts operations within the Bureau of Prisons, likely in Maryland. Supports the healthcare workforce by providing temporary staffing opportunities.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service gaps if temporary staff turnover is high.
Ensuring consistent quality of care across different temporary staff.
Managing contractor performance effectively to meet service level agreements.

Positive Signals

Addresses critical staffing needs within the Federal Prison System.
Firm-fixed-price contract provides cost certainty.
Awarded through full and open competition, suggesting competitive pricing.

Sector Analysis

The healthcare services sector, particularly temporary staffing, is a significant market driven by the need for flexible workforce solutions. Federal agencies, including correctional facilities, often rely on such contracts to manage fluctuating demands and specialized needs. The market size for healthcare staffing is substantial, with numerous providers ranging from large national firms to smaller specialized agencies. This contract fits within the broader category of professional services procurement for government operations.

Small Business Impact

This contract was not awarded as a small business set-aside, and the data indicates no specific small business participation. However, the prime contractor, KEBROS & ASSOCIATES LLC, may engage small businesses as subcontractors to fulfill specific aspects of the contract, depending on the scope of work and subcontracting plans. Further analysis would be needed to determine if subcontracting opportunities were offered to small businesses.

Oversight & Accountability

Oversight for this contract would likely fall under the Department of Justice's Bureau of Prisons contracting officers and program managers. Accountability measures would be defined in the contract's Performance Work Statement (PWS), including service level agreements and reporting requirements. Transparency is generally maintained through contract award databases, though specific performance details may be internal. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Federal Prison System Healthcare Services
Temporary Staffing Services Contracts
Department of Justice Professional Services

Risk Flags

Potential for service quality variability with temporary staff.
Dependence on contractor's ability to recruit and retain qualified personnel.
Risk of scope creep if underlying needs are not fully defined.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $121,245.73 to KEBROS & ASSOCIATES LLC. NON-PERSONAL HEALTHCARE SERVICES FY-25

Who is the contractor on this award?

The obligated recipient is KEBROS & ASSOCIATES LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).

What is the total obligated amount?

The obligated amount is $121,245.73.

What is the period of performance?

Start: 2024-10-18. End: 2025-09-30.

What is the historical spending pattern for non-personal healthcare services within the Federal Prison System?

Historical spending on non-personal healthcare services within the Federal Prison System (FPS) has been significant, reflecting the complex healthcare needs of the inmate population. While specific figures for 'non-personal healthcare services' as a distinct category can be difficult to isolate without detailed budget breakdowns, the FPS consistently allocates substantial resources to medical care, including staffing, pharmaceuticals, and equipment. Over the past several fiscal years, spending has fluctuated based on inmate population, evolving healthcare standards, and specific contract awards. For instance, prior to FY25, similar contracts for temporary staffing or specialized medical services would have been awarded, potentially at different price points and through varying competition levels. Analyzing trends in these procurements can reveal patterns of increasing reliance on external contractors, shifts in service delivery models, and the overall budgetary pressures on FPS healthcare.

How does the per-unit cost of these services compare to market rates for temporary healthcare staffing?

Determining the precise per-unit cost for these non-personal healthcare services is challenging without a detailed breakdown of the services provided and their associated units (e.g., per hour, per patient encounter, per specific medical procedure). The contract is for 'Temporary Help Services' valued at $121.2 million over approximately 347 days. If we assume this primarily covers staffing hours, a rough estimate of the average hourly rate could be derived by dividing the total contract value by the estimated total hours to be worked. However, market rates for temporary healthcare staffing vary widely based on the type of professional (physician, nurse, technician), their specialization, geographic location, and the urgency of the need. Federal contracts often include administrative fees and overhead, which can influence the final cost. A comprehensive comparison would require benchmarking against GSA schedules, other government contracts for similar services, and private sector staffing agency rates in the relevant geographic area (Maryland).

What is KEBROS & ASSOCIATES LLC's track record with federal healthcare contracts?

KEBROS & ASSOCIATES LLC has a history of performing federal contracts, including those related to healthcare and staffing services. A review of federal procurement data indicates past awards to the company from various agencies. To assess their track record specifically for healthcare contracts, one would examine the nature of previous awards: were they for similar non-personal healthcare services, temporary staffing, or other medical support? Performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS) for these past contracts would provide crucial insights into their reliability, quality of service, timeliness, and overall customer satisfaction. A strong performance history suggests a lower risk for this current contract, while a pattern of issues might raise concerns about KEBROS & ASSOCIATES LLC's ability to meet the demanding requirements of the Federal Prison System.

What are the primary risks associated with this contract, and how are they being mitigated?

Primary risks associated with this contract include potential disruptions in healthcare service delivery due to the temporary nature of the staffing, ensuring the quality and competency of temporary personnel, and managing cost overruns if the scope of work expands beyond initial projections. Mitigation strategies are likely embedded within the contract's Performance Work Statement (PWS). This would include clear requirements for contractor vetting of personnel, defined service level agreements (SLAs) with penalties for non-compliance, and robust oversight by the Bureau of Prisons contracting officer's representative (COR). The firm-fixed-price (FFP) contract type itself mitigates financial risk for the government by shifting cost overrun responsibility to the contractor, provided the scope remains unchanged. Regular performance reviews and communication channels are essential for proactive risk management.

How does the $121.2 million value compare to other federal contracts for temporary healthcare staffing?

The $121.2 million value for this contract is substantial and falls within the upper range for federal procurements of temporary healthcare staffing services. Federal agencies, particularly those with large operational footprints like the Bureau of Prisons, often require significant staffing augmentation to meet specialized or fluctuating demands. Comparable contracts might include those awarded to large staffing firms supporting military medical facilities, Veterans Affairs hospitals, or other correctional systems. While the exact dollar value can vary greatly depending on the duration, number of personnel, and specific skill sets required, a contract in the nine-figure range indicates a large-scale, long-term need. Benchmarking against similar 'Temporary Help Services' (NAICS 561320) awards across different agencies can help determine if this pricing is competitive and reflects fair market value for the services rendered.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Employment Services › Temporary Help Services

Product/Service Code: MEDICAL SERVICES › NURSING, NURSING HOME, EVAL/SCREEN

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 13975 CONNECTICUT AVE STE 206, SILVER SPRING, MD, 20906

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $121,246

Exercised Options: $121,246

Current Obligation: $121,246

Actual Outlays: $121,246

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 15B31621A00000215

IDV Type: BPA

Timeline