DOJ's FBI contract for operational support awarded to SAVA WORKFORCE SOLUTIONS LLC for $21.3M

Contract Overview

Contract Amount: $21,327,615 ($21.3M)

Contractor: Sava Workforce Solutions LLC

Awarding Agency: Department of Justice

Start Date: 2009-03-30

End Date: 2009-10-26

Contract Duration: 210 days

Daily Burn Rate: $101.6K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: 0200 OPERATIONAL SUPPORT

Place of Performance

Location: ARLINGTON, ARLINGTON County, VIRGINIA, 22202

State: Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $21.3 million to SAVA WORKFORCE SOLUTIONS LLC for work described as: 0200 OPERATIONAL SUPPORT Key points: 1. Contract awarded for operational support services, indicating a need for administrative and potentially specialized personnel. 2. The contract duration of 210 days suggests a short-term or interim need for these services. 3. Awarded under a Time and Materials pricing structure, which can pose cost control challenges if not closely managed. 4. The small business status of the contractor is not specified, impacting potential subcontracting opportunities. 5. The contract's value of over $21 million warrants scrutiny regarding efficiency and necessity. 6. Geographic location of service delivery is within Virginia, potentially impacting local workforce dynamics.

Value Assessment

Rating: fair

The contract value of $21.3 million for a 210-day period for office administrative services appears high, especially given the Time and Materials pricing. Without comparable contracts for similar operational support services from the FBI or other agencies, it is difficult to definitively benchmark the value. However, the duration and the nature of the services suggest that the per-diem or hourly rates could be a significant driver of the total cost. Further analysis would require detailed rate information and comparison to industry standards for administrative support personnel.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded under a sole-source or not available for competition basis. This means that the FBI did not conduct a competitive bidding process to solicit offers from multiple vendors. Consequently, the level of competition was extremely limited, which can lead to higher prices and reduced innovation compared to fully competed contracts. The rationale for the sole-source award is critical to understanding why other qualified vendors were not considered.

Taxpayer Impact: A sole-source award limits the government's ability to secure the best possible pricing through competitive negotiation, potentially resulting in higher costs for taxpayers.

Public Impact

The Federal Bureau of Investigation (FBI) is the primary beneficiary, receiving operational support services. Services likely include administrative tasks, office management, and potentially specialized support functions essential for FBI operations. The contract's geographic impact is focused on Virginia, where the services are to be delivered. Workforce implications may include the employment of administrative and support staff, potentially sourced locally in Virginia.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition raises concerns about potential overpricing and suboptimal resource allocation.
Time and Materials contract type can lead to cost overruns if not meticulously monitored.
The specific nature of 'operational support' is broad and requires clarity on deliverables to assess true value.
Short contract duration might indicate a stop-gap measure, raising questions about long-term strategic planning.

Positive Signals

Award to SAVA WORKFORCE SOLUTIONS LLC, a company providing workforce solutions, suggests a focus on meeting specific staffing needs.
The contract is managed under the Department of Justice, indicating a critical government function.
The contract was awarded in 2009, suggesting it was part of a specific operational period for the FBI.

Sector Analysis

The contract falls under the broad category of professional and administrative services, specifically office administrative services (NAICS code 561110). This sector is characterized by a wide range of companies offering support functions to government agencies and private businesses. The market size for government administrative support services is substantial, with agencies frequently outsourcing these functions to manage operational efficiency. Benchmarking this contract's value would require comparing it to similar sole-source or competitively awarded contracts for administrative support within federal agencies, considering factors like service scope, duration, and contractor expertise.

Small Business Impact

Information regarding small business set-aside or subcontracting goals is not provided for this contract. As the contract was awarded on a sole-source basis, it is less likely to have specific small business subcontracting requirements unless mandated by the contracting agency outside of a competitive process. Further investigation into the contractor's size status and any voluntary subcontracting plans would be needed to assess the impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract would fall under the Department of Justice's procurement and program management offices, with the Federal Bureau of Investigation as the end-user agency. Transparency regarding the justification for the sole-source award and detailed performance metrics would be key to assessing accountability. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Department of Justice Operational Support Contracts
Federal Bureau of Investigation Administrative Services
Sole-Source Professional Services Contracts
Time and Materials Contracts

Risk Flags

Sole-source award lacks competitive pricing pressure.
Time and Materials contract type poses cost overrun risks.
Lack of detailed service scope makes value assessment difficult.
Short contract duration may indicate reactive or interim support needs.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $21.3 million to SAVA WORKFORCE SOLUTIONS LLC. 0200 OPERATIONAL SUPPORT

Who is the contractor on this award?

The obligated recipient is SAVA WORKFORCE SOLUTIONS LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Bureau of Investigation).

What is the total obligated amount?

The obligated amount is $21.3 million.

What is the period of performance?

Start: 2009-03-30. End: 2009-10-26.

What was the specific justification for awarding this contract on a sole-source basis?

The provided data indicates the contract was 'NOT AVAILABLE FOR COMPETITION,' which is synonymous with a sole-source award. The specific justification would typically be documented in the contract file, often citing reasons such as urgency, unique capabilities of the contractor, or lack of adequate competition. Without access to the contract's justification documentation, it's impossible to determine the precise rationale. However, sole-source awards are generally exceptions to the rule, requiring strong justification to ensure fair and open competition principles are upheld to the greatest extent possible.

How does the $21.3 million contract value compare to similar operational support contracts awarded by the FBI or other agencies?

Direct comparison is challenging without more specific details on the 'operational support' services rendered and the contract duration. However, a $21.3 million award for a period of approximately 7 months (210 days) suggests a significant daily expenditure. If this contract involved standard administrative services, the cost per day would be exceptionally high. If it included highly specialized or security-cleared personnel, the cost might be more justifiable. Benchmarking would require identifying contracts with similar scope, duration, and pricing structures (e.g., Time and Materials) awarded to agencies of comparable size and mission.

What are the potential risks associated with a Time and Materials (T&M) contract for operational support?

Time and Materials contracts carry inherent risks, primarily related to cost control. Unlike fixed-price contracts, T&M agreements reimburse the contractor for the actual cost of labor (at specified hourly rates) and materials, plus a fee. This structure can lead to cost overruns if the scope of work is not well-defined or if the project takes longer than anticipated. For operational support, where tasks might be variable, effective oversight is crucial to ensure that hours billed are reasonable and necessary, and that rates are competitive. Without stringent monitoring, the government risks paying more than the actual value received.

What was SAVA WORKFORCE SOLUTIONS LLC's track record with the federal government prior to or around 2009?

Information on SAVA WORKFORCE SOLUTIONS LLC's federal contracting history prior to or around 2009 is not detailed in the provided data. To assess their track record, one would need to consult federal procurement databases like SAM.gov (or its predecessors) and FPDS-NG. This would reveal previous awards, performance history, and any past performance evaluations. A company's history of successful contract completion, adherence to schedules, and quality of service delivery are critical indicators of reliability for future awards, especially for sole-source contracts where competition is limited.

How does the $21.3 million spending on this contract fit into the FBI's overall budget for operational support in 2009?

The provided data does not include the FBI's overall budget for operational support in 2009, making it impossible to contextualize the $21.3 million expenditure. To understand its significance, one would need to compare this amount against the total allocated funds for similar services within the FBI's budget for that fiscal year. This would help determine if this contract represented a substantial portion of their operational support spending or a relatively minor allocation. Accessing the FBI's historical budget documents or Inspector General reports from 2009 would be necessary for this analysis.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Office Administrative Services › Office Administrative Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 1

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Parent Company: Nana Regional Corporation Inc (UEI: 079253761)

Address: 13873 PARK CENTER RD STE 400 N, HERNDON, VA, 11

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Small Disadvantaged Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $21,327,615

Exercised Options: $21,327,615

Current Obligation: $21,327,615

Parent Contract

Parent Award PIID: DJFJFBI09067

IDV Type: IDC

Timeline