DOJ's DEA awards $193.8M IT O&M contract to SAVA WORKFORCE SOLUTIONS LLC, highlighting system design services

Contract Overview

Contract Amount: $193,774,228 ($193.8M)

Contractor: Sava Workforce Solutions LLC

Awarding Agency: Department of Justice

Start Date: 2015-04-01

End Date: 2020-09-29

Contract Duration: 2,008 days

Daily Burn Rate: $96.5K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 9

Pricing Type: TIME AND MATERIALS

Sector: IT

Official Description: IGF::CT::IGF ENTERPRISE OPERATIONS&MAINTENANCE (O&M) IT SUPPORT SERVICES

Place of Performance

Location: HERNDON, FAIRFAX County, VIRGINIA, 20171

State: Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $193.8 million to SAVA WORKFORCE SOLUTIONS LLC for work described as: IGF::CT::IGF ENTERPRISE OPERATIONS&MAINTENANCE (O&M) IT SUPPORT SERVICES Key points: 1. Contract value of $193.8M over 5 years suggests significant investment in IT operations and maintenance. 2. Full and open competition after exclusion of sources indicates a competitive process, potentially driving better pricing. 3. The contract's focus on Computer Systems Design Services points to critical infrastructure support for the DEA. 4. A 96.5% prime performance score suggests satisfactory contractor performance. 5. The contract duration of 2008 days (approx. 5.5 years) is substantial, implying a long-term need for these services. 6. The contract was awarded as a Delivery Order, indicating it's part of a larger indefinite-delivery/indefinite-quantity (IDIQ) vehicle.

Value Assessment

Rating: good

The contract's total value of $193.8M over approximately 5.5 years averages around $35M annually. Benchmarking this against similar large-scale IT O&M contracts for federal agencies requires detailed market analysis, but the duration and scope suggest a significant investment. The prime performance score of 96.5% indicates the contractor, SAVA WORKFORCE SOLUTIONS LLC, has generally met or exceeded expectations, which is a positive indicator of value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' which implies that while the competition was open, certain sources may have been excluded prior to the final award. The presence of 9 bidders suggests a reasonably competitive environment, which typically helps in achieving fair market prices. The specific details of the exclusion of sources would be crucial for a complete understanding of the competitive landscape.

Taxpayer Impact: A competitive award process, even with exclusions, generally benefits taxpayers by fostering price discovery and encouraging multiple vendors to offer their best pricing and solutions.

Public Impact

The primary beneficiaries are the Drug Enforcement Administration (DEA) and the Department of Justice (DOJ), who receive essential IT support services. Services delivered include computer systems design, operations, and maintenance, crucial for the agency's law enforcement and intelligence functions. The geographic impact is likely nationwide, supporting DEA operations across various field offices and headquarters. Workforce implications include the direct employment of IT professionals by SAVA WORKFORCE SOLUTIONS LLC and potential indirect impacts on federal IT personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

The 'Exclusion of Sources' clause in the competition type warrants further investigation to understand potential limitations on competition.
The contract type 'Time and Materials' can sometimes lead to cost overruns if not managed carefully, though performance scores suggest good management here.
Lack of specific details on the 'PSC' (Product or Service Code) makes it harder to benchmark against highly specific IT service categories.

Positive Signals

A high prime performance score of 96.5% indicates strong contractor performance and satisfaction.
The award was made under full and open competition, suggesting a robust bidding process.
The contract duration of over 5 years implies a stable, long-term relationship and consistent service delivery.

Sector Analysis

This contract falls within the IT services sector, specifically focusing on computer systems design and maintenance. The federal IT services market is vast, with agencies consistently investing in maintaining and upgrading their technological infrastructure. Contracts of this magnitude are common for large federal departments like the DOJ, reflecting the critical role of IT in modern government operations. Comparable spending benchmarks would typically be found within IT O&M or IT support services categories for agencies of similar size and mission.

Small Business Impact

The data indicates this contract was not set aside for small businesses (ss: false, sb: false). As a large-value contract, it is unlikely to have significant direct subcontracting opportunities for small businesses unless specified within the contract's statement of work. The primary focus appears to be on the prime contractor's capabilities, rather than fostering small business participation.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer and program managers within the DEA and DOJ. Performance monitoring, as indicated by the prime performance score, is a key accountability measure. Transparency is facilitated through contract databases like FPDS, where basic award details are publicly available. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

IT Operations and Maintenance Services
Computer Systems Design Services
Federal IT Support Contracts
Department of Justice IT Spending
Drug Enforcement Administration Technology Procurement

Risk Flags

Potential for cost overruns due to Time and Materials contract type.
Limited insight into specific IT systems supported.
Ambiguity surrounding 'Exclusion of Sources' in the competition type.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $193.8 million to SAVA WORKFORCE SOLUTIONS LLC. IGF::CT::IGF ENTERPRISE OPERATIONS&MAINTENANCE (O&M) IT SUPPORT SERVICES

Who is the contractor on this award?

The obligated recipient is SAVA WORKFORCE SOLUTIONS LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Drug Enforcement Administration).

What is the total obligated amount?

The obligated amount is $193.8 million.

What is the period of performance?

Start: 2015-04-01. End: 2020-09-29.

What specific IT systems and services are covered under this "IGF ENTERPRISE OPERATIONS&MAINTENANCE (O&M) IT SUPPORT SERVICES" contract?

The provided data abbreviates the contract title as "IGF::CT::IGF ENTERPRISE OPERATIONS&MAINTENANCE (O&M) IT SUPPORT SERVICES". While the specific systems are not detailed, the National Item Identification Number (NAICS) code 541512, 'Computer Systems Design Services,' suggests the contract encompasses a broad range of IT support. This typically includes the design, development, integration, and maintenance of computer systems. For the DEA, this could involve mission-critical software applications, network infrastructure, data management systems, cybersecurity measures, and end-user support, all essential for their law enforcement and intelligence operations.

How does the $193.8M contract value compare to historical IT spending by the DEA or similar agencies?

The $193.8M contract value represents a significant investment over its approximately 5.5-year duration, averaging roughly $35M annually. To benchmark this, one would need to analyze historical IT O&M and IT support service spending by the DEA and comparable agencies like the FBI or ATF. Federal procurement data (e.g., FPDS) can provide this context. If the DEA's historical spending in this category has been in a similar range, it suggests this contract is in line with their ongoing needs. A substantial increase or decrease could indicate a shift in IT strategy, infrastructure upgrades, or changes in operational requirements.

What are the key risks associated with a Time and Materials (T&M) contract of this size and duration?

Time and Materials (T&M) contracts, like this one, carry inherent risks, primarily related to cost control. The government pays for the actual labor hours and materials used, plus a fixed fee or நிர்ணயிக்கப்பட்ட rate. Without robust oversight and clear task definitions, there's a risk of cost escalation if contractor hours are not efficiently managed or if material costs are higher than anticipated. For a contract of this magnitude ($193.8M over 5.5 years), effective project management, detailed tracking of labor hours, and stringent change control processes are crucial to mitigate these risks and ensure value for taxpayer money. The high performance score suggests these risks were well-managed in this instance.

What does the 'Full and Open Competition After Exclusion of Sources' designation imply for the bidding process and potential outcomes?

This designation indicates that the solicitation was initially open to all responsible sources ('Full and Open Competition'). However, 'After Exclusion of Sources' suggests that certain potential offerors were excluded from the competition at some stage, possibly due to specific requirements, past performance issues, or other pre-defined criteria. While it still implies a competitive process, the exclusion of sources could potentially limit the breadth of competition compared to a purely unrestricted full and open competition. The number of bidders (9) suggests a reasonable level of interest despite any exclusions. The specific reasons for exclusion would be key to fully assessing the impact on price discovery and innovation.

How does SAVA WORKFORCE SOLUTIONS LLC's performance score of 96.5% position them relative to other IT service providers in the federal market?

A prime performance score of 96.5% is generally considered excellent in the federal contracting landscape. It suggests that SAVA WORKFORCE SOLUTIONS LLC consistently met or exceeded the performance standards outlined in the contract. This high score indicates reliability, quality service delivery, and strong customer satisfaction from the DEA's perspective. In the competitive federal IT market, such a strong performance record can be a significant advantage for securing future contracts and demonstrating capability to other agencies. It signals to the government that the contractor is a dependable partner for critical IT operations and maintenance.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 9

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Parent Company: Nana Regional Corporation Inc

Address: 13873 PRK CTR RD STE 300, HERNDON, VA, 20171

Business Categories: Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Not Designated a Small Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $220,465,888

Exercised Options: $215,447,597

Current Obligation: $193,774,228

Subaward Activity

Number of Subawards: 2

Total Subaward Amount: $12,093,261

Contract Characteristics

Commercial Item: COMMERCIAL ITEM

Parent Contract

Parent Award PIID: GS06F0913Z

IDV Type: GWAC

Timeline