DOJ's FBI spent $19M on IT Admin Support via Time & Materials contract with SAVA WORKFORCE SOLUTIONS LLC

Contract Overview

Contract Amount: $19,070,573 ($19.1M)

Contractor: Sava Workforce Solutions LLC

Awarding Agency: Department of Justice

Start Date: 2010-03-30

End Date: 2011-03-31

Contract Duration: 366 days

Daily Burn Rate: $52.1K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: TIME AND MATERIALS

Sector: IT

Official Description: 0200 IT ADMIN SUPPORT

Place of Performance

Location: ARLINGTON, ARLINGTON County, VIRGINIA, 22202

State: Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $19.1 million to SAVA WORKFORCE SOLUTIONS LLC for work described as: 0200 IT ADMIN SUPPORT Key points: 1. Contract awarded on a sole-source basis, limiting price competition. 2. The contract duration of 366 days suggests a need for ongoing administrative support. 3. Awarded to SAVA WORKFORCE SOLUTIONS LLC, a company with a track record in providing workforce solutions. 4. The use of Time and Materials pricing can lead to cost overruns if not closely managed. 5. The contract falls under the Office Administrative Services NAICS code, indicating a focus on support functions. 6. The contract was awarded in 2010, providing historical context for current spending.

Value Assessment

Rating: fair

The contract's value of $19 million for IT administrative support over approximately one year appears to be within a reasonable range for such services, especially considering the specialized nature of federal IT support. However, the lack of competitive bidding makes a direct value-for-money assessment challenging. Benchmarking against similar sole-source contracts for administrative IT support within the Department of Justice or other federal agencies would be necessary for a more precise evaluation. The Time and Materials pricing structure also introduces a risk of cost escalation compared to fixed-price contracts.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded on a sole-source basis, meaning it was not competed openly. This typically occurs when a specific contractor is deemed uniquely qualified or when urgent circumstances prevent a full and open competition. The lack of multiple bidders means that the government did not benefit from the price discovery mechanisms inherent in a competitive bidding process, potentially leading to a higher price than might have been achieved otherwise.

Taxpayer Impact: Taxpayers may have paid a premium due to the absence of competition. Without competing offers, there's less pressure on the contractor to offer the most cost-effective solution.

Public Impact

Federal Bureau of Investigation (FBI) personnel benefit from uninterrupted IT administrative support. Ensures the smooth operation of critical IT systems and administrative functions within the FBI. Supports the agency's mission by providing essential back-office functions. The contract likely supports a workforce of individuals providing these administrative services.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Sole-source award limits competitive pressure on pricing.
Time and Materials contract type carries inherent risk of cost overruns.
Lack of detailed performance metrics in the provided data makes assessing effectiveness difficult.

Positive Signals

Contract awarded to a company specializing in workforce solutions.
Duration of contract suggests a sustained need and potential for stable support.
Awarded to support the Federal Bureau of Investigation, a critical national security agency.

Sector Analysis

The IT administrative support sector within the federal government is vast, encompassing a wide range of services from help desk operations to system maintenance and user support. This contract, falling under NAICS code 561110 (Office Administrative Services), specifically addresses the administrative aspects of IT operations. Spending in this area is crucial for maintaining the operational efficiency of federal agencies. Comparable spending benchmarks would typically be found within IT services contracts, particularly those focused on operational support and administrative functions, often awarded across various agencies including defense, justice, and civilian sectors.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications for small businesses stemming from a small business set-aside. The award to SAVA WORKFORCE SOLUTIONS LLC, a company that provides workforce solutions, suggests they may utilize a mix of their own employees and potentially subcontractors, but this specific contract's details do not mandate small business participation.

Oversight & Accountability

Oversight for this contract would typically fall under the contracting officer and program managers within the Federal Bureau of Investigation. As a sole-source award, there might be additional justification and approval requirements from higher authorities within the Department of Justice. Transparency is limited by the sole-source nature of the award. Inspector General jurisdiction would apply if any issues of fraud, waste, or abuse were identified during the contract's performance or close-out.

Related Government Programs

IT Services
Administrative Support Services
Department of Justice Contracts
Federal Bureau of Investigation Procurement
Sole Source Contracts
Time and Materials Contracts

Risk Flags

Sole Source Award
Time and Materials Pricing
Lack of Competition

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $19.1 million to SAVA WORKFORCE SOLUTIONS LLC. 0200 IT ADMIN SUPPORT

Who is the contractor on this award?

The obligated recipient is SAVA WORKFORCE SOLUTIONS LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Bureau of Investigation).

What is the total obligated amount?

The obligated amount is $19.1 million.

What is the period of performance?

Start: 2010-03-30. End: 2011-03-31.

What is the track record of SAVA WORKFORCE SOLUTIONS LLC in performing federal contracts, particularly those similar to this one?

SAVA WORKFORCE SOLUTIONS LLC has a history of performing federal contracts, often in the realm of workforce solutions and administrative support. While specific details on their performance for this particular $19 million IT administrative support contract are not fully detailed in the provided data, their specialization suggests a capability in this area. A deeper dive into contract databases like FPDS or SAM.gov would reveal other contracts awarded to SAVA, their value, duration, and performance ratings, if available. Examining past performance on similar IT administrative support or general administrative services contracts would provide a clearer picture of their reliability, quality of service, and adherence to contract terms.

How does the $19 million contract value compare to similar IT administrative support contracts awarded by the FBI or DOJ?

Comparing the $19 million contract value requires context regarding the scope, duration, and specific services rendered. As a sole-source award for approximately one year, this value needs to be benchmarked against other sole-source or competitively awarded contracts for similar IT administrative support services within the Department of Justice or the FBI. If this contract was competitively bid, the average bid price and the winning bid price would offer a strong comparison point. Given it was sole-source, comparisons should focus on contracts with similar service levels, labor categories, and geographic locations. Without access to a broader dataset of comparable contracts, it's difficult to definitively state if $19 million represents a high, low, or average cost for this type of service.

What are the primary risks associated with a sole-source Time and Materials contract for IT administrative support?

The primary risks associated with a sole-source Time and Materials (T&M) contract for IT administrative support are twofold. Firstly, the sole-source nature eliminates competitive pressure, potentially leading to inflated pricing as the government lacks alternative bids to negotiate against. The contractor may not feel compelled to offer the most cost-effective solution. Secondly, the T&M pricing structure means the government pays for the actual labor hours and materials used. This creates a risk of cost overruns if the project scope expands, inefficiencies arise, or if the contractor does not diligently manage their resources. Effective oversight, clear task definitions, and robust monitoring of hours and materials are crucial to mitigate these risks.

What was the justification for awarding this contract on a sole-source basis?

The provided data indicates the contract was awarded under 'NOT AVAILABLE FOR COMPETITION' (CT: NOT AVAILABLE FOR COMPETITION), which is a common designation for sole-source procurements. The specific justification for this sole-source award is not detailed in the provided data snippet. Typically, sole-source awards require a formal justification, such as the unique capability of the contractor, urgent and compelling needs that preclude competition, or when only one responsible source exists. For a contract of this magnitude ($19 million), such a justification would have been reviewed and approved by appropriate officials within the Department of Justice or the FBI, often involving higher levels of procurement authority.

How has federal spending on IT administrative support services evolved since this contract was awarded in 2010?

Federal spending on IT administrative support services has generally increased since 2010, driven by the growing reliance on technology across all government agencies and the increasing complexity of IT systems. Agencies like the FBI continue to require robust administrative support to manage their IT infrastructure, cybersecurity efforts, and data management. While this specific contract was for $19 million, overall federal IT spending has seen significant fluctuations and growth over the past decade, influenced by modernization initiatives, cybersecurity mandates, and evolving technological landscapes. Trends indicate a move towards cloud computing, managed services, and more specialized IT support roles, which may have altered the nature and cost of administrative support compared to 2010.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Office Administrative Services › Office Administrative Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 1

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Parent Company: Nana Regional Corporation Inc (UEI: 079253761)

Address: 13873 PARK CENTER RD STE 400 N, HERNDON, VA, 11

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Small Disadvantaged Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $19,070,573

Exercised Options: $19,070,573

Current Obligation: $19,070,573

Parent Contract

Parent Award PIID: DJFJFBI09067

IDV Type: IDC

Timeline