GSA awards $5.5M contract for xerographic process supplies, with a 6-month duration

Contract Overview

Contract Amount: $5,508 ($5.5K)

Contractor: Mono Machines LLC

Awarding Agency: General Services Administration

Start Date: 2026-04-02

End Date: 2026-04-08

Contract Duration: 6 days

Daily Burn Rate: $918/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.

Place of Performance

Location: NEW YORK, NEW YORK County, NEW YORK, 10003

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $5,507.58 to MONO MACHINES LLC for work described as: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL. Key points: 1. Value for money appears fair given the fixed-price structure with economic price adjustment. 2. Competition dynamics indicate full and open competition, suggesting a potentially competitive pricing environment. 3. Risk indicators are low due to the short contract duration and established product category. 4. Performance context is within the scope of standard office supply procurement. 5. Sector positioning is within the broader office supplies and equipment market.

Value Assessment

Rating: fair

The contract value of $5.5 million for a 6-month period for xerographic process supplies seems within a reasonable range for federal procurement of such items. Benchmarking against similar contracts for office supplies would provide a clearer picture of value for money. The fixed-price with economic price adjustment (FPEPA) structure aims to mitigate some cost volatility for the government, but the specific adjustment clauses will be key to assessing true value over time.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, meaning all responsible sources were permitted to submit offers. The specific number of bidders is not provided, but this procurement method generally fosters a competitive environment, which can lead to better pricing and terms for the government. The GSA's Federal Acquisition Service likely leveraged existing contract vehicles or conducted a competitive solicitation to ensure a broad range of potential suppliers could participate.

Taxpayer Impact: Full and open competition is beneficial for taxpayers as it maximizes the potential for cost savings through a wider pool of offers and encourages market-driven pricing.

Public Impact

Federal agencies requiring xerographic process supplies will benefit from this contract. The contract ensures the availability of essential supplies for office operations. The geographic impact is likely nationwide, supporting federal offices across the country. Workforce implications are minimal, primarily related to the supply chain and delivery of goods.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases due to economic price adjustment clauses if not carefully monitored.
Reliance on a single product category might limit flexibility if agency needs evolve.
Ensuring timely delivery and quality control of supplies across potentially numerous delivery points.

Positive Signals

Awarded under full and open competition, suggesting competitive pricing.
Short contract duration (6 months) limits long-term financial commitment and allows for reassessment.
Procurement through GSA's Federal Acquisition Service indicates adherence to established procurement processes.

Sector Analysis

This contract falls within the broader office supplies and equipment sector, a mature market characterized by numerous manufacturers and distributors. Federal spending in this category is consistent, supporting the day-to-day operations of government agencies. The North American Industry Classification System (NAICS) code 322230, Stationery Product Manufacturing, indicates a focus on the production of paper-based stationery products. Comparable spending benchmarks would involve analyzing aggregate federal outlays for office supplies and printing consumables.

Small Business Impact

The provided data does not indicate if this contract included small business set-asides or subcontracting goals. Given the 'full and open competition' award, it's possible that small businesses could have participated directly or indirectly. Further analysis would be needed to determine the extent of small business participation and its impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract would primarily fall under the General Services Administration (GSA), specifically the Federal Acquisition Service. Accountability measures are embedded in the contract terms, including performance expectations and payment clauses. Transparency is generally maintained through federal procurement databases where contract awards are published. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Office Supplies Procurement
Printing and Copying Services
GSA Schedules Program
Federal Stationery Contracts

Risk Flags

Potential for price increases due to EPA clauses.
Need to verify contractor's past performance.
Lack of specific competition metrics (number of bidders).

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $5,507.58 to MONO MACHINES LLC. PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.

Who is the contractor on this award?

The obligated recipient is MONO MACHINES LLC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $5,507.58.

What is the period of performance?

Start: 2026-04-02. End: 2026-04-08.

What is the historical spending pattern for xerographic process supplies by the GSA?

Analyzing historical spending patterns for xerographic process supplies by the GSA would involve reviewing past contract awards and expenditures related to similar product categories and NAICS codes. This would help establish a baseline for current spending and identify any significant trends or fluctuations. For instance, a review might reveal if spending has increased or decreased over time, potentially due to changes in technology (e.g., shift to digital documents), agency needs, or market pricing. Understanding historical volumes and costs can inform future budget allocations and negotiation strategies for similar contracts, ensuring that current awards represent fair market value and are aligned with long-term agency requirements.

How does the per-unit cost of supplies under this contract compare to market rates?

A detailed comparison of per-unit costs for specific supplies under this contract against prevailing market rates is crucial for assessing value for money. This would involve obtaining a price list or catalog associated with the BPA call and comparing individual item prices (e.g., reams of paper, toner cartridges) to those offered by major commercial retailers or other government contract vehicles. Factors such as volume discounts, delivery terms, and specific product quality should be considered. If per-unit costs are significantly higher than market rates, it could indicate a lack of sufficient competition, inefficient procurement processes, or unique product specifications. Conversely, costs aligned with or below market rates would suggest a successful procurement outcome.

What are the specific economic price adjustment (EPA) clauses and their potential impact?

The economic price adjustment (EPA) clauses within this contract are critical for understanding potential cost fluctuations. These clauses typically tie price changes to specific economic indicators, such as the Consumer Price Index (CPI) or industry-specific cost indices. The exact nature of these clauses dictates how much prices can increase (or potentially decrease) over the contract period. For instance, if an EPA is tied to a volatile commodity price, the government faces a higher risk of cost overruns. Conversely, a well-defined EPA linked to stable indices can protect both parties from unforeseen market shifts. Analyzing the specific indices and caps associated with the EPA will determine the potential financial exposure for the government and the overall value proposition of the contract.

What is the track record of Mono Machines LLC in fulfilling federal contracts?

Assessing the track record of Mono Machines LLC in fulfilling federal contracts is essential for evaluating performance risk. This involves examining past contract performance evaluations (e.g., CPARS reports), any history of contract disputes, timely delivery performance, and overall customer satisfaction reported by government agencies. A company with a history of successful contract completions, positive performance reviews, and minimal disputes is generally a lower risk. Conversely, a history of performance issues, late deliveries, or quality problems would raise concerns about the contractor's ability to meet the requirements of this new award, potentially impacting operational continuity for the agencies relying on these supplies.

How does the $5.5 million award amount compare to typical federal spending on office supplies?

The $5.5 million award amount for a 6-month contract for xerographic process supplies represents a significant, but not necessarily unusual, expenditure for federal agencies. Federal agencies collectively spend billions annually on a wide array of office supplies. This specific award, managed by GSA, likely serves a substantial number of users or a large geographic region. To contextualize this amount, it would be beneficial to compare it against GSA's own historical spending on similar blanket purchase agreements (BPAs) or calls against other schedules, as well as against total federal spending on office supplies as reported by agencies like the Office of Management and Budget (OMB) or the Federal Procurement Data System (FPDS). This comparison helps determine if the scale of this award is proportionate to agency needs and market demand.

Industry Classification

NAICS: Manufacturing › Converted Paper Product Manufacturing › Stationery Product Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 2455 DILLON RD, WHITEFISH, MT, 59937

Business Categories: Category Business, Hispanic American Owned Business, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $5,508

Exercised Options: $5,508

Current Obligation: $5,508

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0003

IDV Type: BPA

Timeline