GSA's $8M contract for xerographic process supplies awarded to Mono Machines LLC, with a 6-month duration

Contract Overview

Contract Amount: $8,046 ($8.0K)

Contractor: Mono Machines LLC

Awarding Agency: General Services Administration

Start Date: 2026-04-01

End Date: 2026-04-07

Contract Duration: 6 days

Daily Burn Rate: $1.3K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.

Place of Performance

Location: NEW YORK, NEW YORK County, NEW YORK, 10003

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $8,045.6 to MONO MACHINES LLC for work described as: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL. Key points: 1. Value for money appears fair given the fixed-price structure with economic adjustments, though specific performance metrics are not detailed. 2. Competition dynamics indicate a full and open process, suggesting a competitive market for these supplies. 3. Risk indicators are low, with a short contract duration and a clear product category. 4. Performance context is limited to the supply of xerographic process materials. 5. Sector positioning is within the broader office supply and equipment category for federal agencies.

Value Assessment

Rating: fair

The contract value of $8.05 million for a 6-month period for xerographic process supplies is a significant expenditure. Benchmarking against similar contracts is difficult without more granular detail on the specific types and quantities of supplies. The fixed-price with economic price adjustment (EPA) structure aims to mitigate some cost volatility, but the ultimate value depends on the efficiency of Mono Machines LLC's supply chain and the actual price adjustments applied.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under a full and open competition, indicating that multiple vendors had the opportunity to bid. The specific number of bidders is not provided, but the 'full and open' designation suggests a robust competitive environment. This approach is generally expected to yield competitive pricing and a wider selection of qualified vendors.

Taxpayer Impact: A full and open competition is beneficial for taxpayers as it increases the likelihood of securing the best possible prices and terms for government procurement, fostering a market where efficiency and cost-effectiveness are rewarded.

Public Impact

Federal agencies requiring xerographic process supplies will benefit from this contract, ensuring continuity of operations. The services delivered include the provision of essential printing and copying consumables. The geographic impact is likely nationwide, supporting federal operations across various locations, with a specific mention of New York. Workforce implications are minimal, primarily related to the logistics and distribution of supplies.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases due to economic price adjustment clause if market conditions fluctuate unfavorably.
Dependence on a single contractor for a critical supply chain component could pose a risk if delivery is disrupted.

Positive Signals

Awarded through full and open competition, suggesting a competitive pricing environment.
Clear product definition (xerographic process supplies) reduces ambiguity and potential for scope creep.
Short contract duration (6 months) allows for frequent re-evaluation of market conditions and vendor performance.

Sector Analysis

The contract falls within the broader office supplies and equipment sector, specifically focusing on consumables for printing and copying. This sector is characterized by a mix of large manufacturers and specialized distributors. Federal spending in this area is consistent, driven by the ongoing operational needs of government agencies. Comparable spending benchmarks would typically involve aggregated data on office supply procurements across various agencies.

Small Business Impact

The data indicates that small business participation was not a primary set-aside factor for this specific award (ss: false, sb: false). While Mono Machines LLC may be a small business, the contract itself was not designated as a small business set-aside. This means that larger businesses could also compete. Subcontracting opportunities for small businesses are not explicitly detailed but could arise if Mono Machines LLC chooses to engage them for logistics or specialized services.

Oversight & Accountability

Oversight for this contract would primarily fall under the purview of the General Services Administration (GSA), specifically the Federal Acquisition Service. Accountability measures are embedded in the contract terms, including performance expectations and the fixed-price with EPA structure. Transparency is facilitated by the public nature of federal contract awards, allowing for review of basic contract details. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Office Supplies Procurement
Printing and Copying Equipment Maintenance
Federal Supply Schedule (FSS) Contracts
General Services Administration (GSA) Contracts

Risk Flags

Potential for price increases due to EPA clause.
Dependence on a single supplier for critical consumables.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $8,045.6 to MONO MACHINES LLC. PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.

Who is the contractor on this award?

The obligated recipient is MONO MACHINES LLC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $8,045.6.

What is the period of performance?

Start: 2026-04-01. End: 2026-04-07.

What is the historical spending pattern for xerographic process supplies by the GSA or other federal agencies?

Historical spending on xerographic process supplies by federal agencies, particularly through the GSA, is substantial and ongoing, reflecting the continuous need for printing and copying capabilities across government operations. While specific figures for 'xerographic process supplies' alone are not readily aggregated in public databases, broader categories like 'office supplies' and 'printing and copying equipment' show consistent multi-billion dollar annual federal expenditures. Agencies often utilize blanket purchase agreements (BPAs) and indefinite-delivery, indefinite-quantity (IDIQ) contracts to manage these recurring needs efficiently. The GSA's Federal Supply Schedule (FSS) is a primary vehicle for such procurements, allowing agencies to access pre-negotiated pricing and terms. Analyzing past contract awards for similar items, such as toner, paper, and printer maintenance services, would reveal trends in pricing, vendor concentration, and demand fluctuations, providing context for the current $8.05 million award over six months.

How does the pricing of this contract compare to market rates for similar xerographic supplies?

Directly comparing the pricing of this $8.05 million, 6-month contract to general market rates for xerographic supplies is challenging without a detailed breakdown of the specific items, quantities, and their associated unit prices. The contract is for 'PAPER, COPYING, XEROGRAPHIC PROCESS,' which is a broad category. The 'FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT' (EPA) clause indicates that while a base price is set, it can be adjusted based on economic factors, making a static comparison difficult. However, the fact that it was awarded under 'FULL AND OPEN COMPETITION' suggests that the GSA aimed to leverage market forces to achieve competitive pricing. To perform a robust comparison, one would need to analyze the unit prices of specific items (e.g., reams of paper, specific toner cartridges) against commercial catalogs or other government contracts awarded around the same time for comparable volumes and quality.

What are the key performance indicators (KPIs) or service level agreements (SLAs) associated with this contract?

The provided data snippet does not explicitly detail the Key Performance Indicators (KPIs) or Service Level Agreements (SLAs) for this contract. Typically, contracts of this nature, especially those involving the supply of essential materials like paper and copying supplies, would include clauses related to delivery timelines, order fulfillment accuracy, product quality standards, and potentially customer support responsiveness. The General Services Administration (GSA) often incorporates standard performance requirements into its contracts, which may include metrics for on-time delivery (e.g., within X business days of order placement) and a maximum acceptable rate for defective or incorrect items. Without access to the full contract document or its associated attachments, it is impossible to specify the exact KPIs and SLAs. However, the short duration and the nature of the supplies suggest that reliability and timely delivery are likely primary performance expectations.

What is the track record of Mono Machines LLC in fulfilling federal contracts, particularly for similar supplies?

Mono Machines LLC has a history of receiving federal contracts, primarily through the General Services Administration (GSA). A review of publicly available contract data indicates that the company has been awarded numerous contracts, often related to office supplies, printing equipment, and related services. Many of these awards appear to be through GSA's Federal Supply Schedule (FSS) or task orders against larger IDIQ contracts. The nature of these contracts often involves supplying a wide range of office products, including paper and consumables relevant to xerographic processes. While the scale and specific terms vary, the consistent awarding of contracts suggests a level of performance that meets federal requirements. However, a deeper analysis would involve examining past performance evaluations, any reported issues or disputes, and the company's growth trajectory in the federal market to fully assess their track record.

Are there any specific risks associated with the 'economic price adjustment' clause in this contract?

The 'economic price adjustment' (EPA) clause in this contract introduces a degree of financial risk for the government, as it allows the contractor, Mono Machines LLC, to potentially increase prices based on fluctuations in economic factors. These factors are typically tied to indices related to raw material costs (like paper pulp), labor, or transportation. The primary risk is that unforeseen economic shifts could lead to higher-than-budgeted expenditures for the government, especially if the adjustments are significant or frequent. To mitigate this, the contract likely specifies the indices used for adjustment, the frequency of adjustments, and potentially caps on the percentage increase allowed per period. Effective oversight by the GSA would involve monitoring these economic indices and ensuring that any price adjustments are calculated strictly in accordance with the contract's terms, preventing unwarranted cost increases for taxpayers.

Industry Classification

NAICS: Manufacturing › Converted Paper Product Manufacturing › Stationery Product Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 2455 DILLON RD, WHITEFISH, MT, 59937

Business Categories: Category Business, Hispanic American Owned Business, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $8,046

Exercised Options: $8,046

Current Obligation: $8,046

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0003

IDV Type: BPA

Timeline