GSA awards $6.2M contract for document protectors, highlighting stationery manufacturing sector

Contract Overview

Contract Amount: $6,231 ($6.2K)

Contractor: Mono Machines LLC

Awarding Agency: General Services Administration

Start Date: 2026-02-28

End Date: 2026-03-07

Contract Duration: 7 days

Daily Burn Rate: $890/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: PROTECTOR DOCUMENT MATERIAL PLASTIC COLOR CLEARTRANSPARENCY SIZE 11.000INCHES NOMINAL LENGTH5.500 INCHES NOMINAL WIDTHOVERALL LENEGTH11.250 INCHES NOMINAL AVERALL WIDTH 9.250 INCHESNOMINAL SPECIAL FEATURES 3-HOLE PUNCH ON 11 IN.SIDE; ORIGNAL NEED NOT

Place of Performance

Location: NEW YORK, NEW YORK County, NEW YORK, 10003

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $6,231.18 to MONO MACHINES LLC for work described as: PROTECTOR DOCUMENT MATERIAL PLASTIC COLOR CLEARTRANSPARENCY SIZE 11.000INCHES NOMINAL LENGTH5.500 INCHES NOMINAL WIDTHOVERALL LENEGTH11.250 INCHES NOMINAL AVERALL WIDTH 9.250 INCHESNOMINAL SPECIAL FEATURES 3-HOLE PUNCH ON 11 IN.SIDE; ORIGNAL NEED NOT Key points: 1. Contract value of $6.2 million for document protectors indicates consistent demand for office supplies. 2. Full and open competition suggests a healthy market with multiple potential suppliers. 3. Fixed Price with Economic Price Adjustment (FPEPA) contract type introduces potential for cost fluctuations. 4. Contract duration of 7 months with a short extension period suggests a need for immediate supply. 5. The award to MONO MACHINES LLC places them as a key supplier in this niche. 6. Small business participation is not explicitly detailed, warranting further investigation. 7. Geographic focus on New York (ST: NY, SN: NEW YORK) may indicate regional demand concentration.

Value Assessment

Rating: fair

The contract value of $6.2 million for document protectors appears to be within a reasonable range for bulk office supplies, though specific per-unit cost comparisons are not readily available without more granular data. The FPEPA pricing structure introduces a variable that could impact the final cost. Benchmarking against similar GSA schedule awards for office supplies would provide a clearer picture of value for money. Without detailed unit pricing, it's difficult to definitively assess if this represents excellent value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This suggests a competitive marketplace for document protectors. The specific number of bidders is not provided, but the open competition generally leads to better price discovery and potentially more favorable terms for the government compared to sole-source or limited competition scenarios.

Taxpayer Impact: Taxpayers benefit from the competitive bidding process, which is expected to drive down prices and ensure the government receives a fair market value for the document protectors.

Public Impact

Federal agencies requiring document protection for sensitive or frequently handled materials will benefit from this contract. The services delivered include the provision of clear, 3-hole punched document protectors. The contract has a geographic focus on New York, suggesting demand from federal offices in that region. The contract supports jobs within the stationery product manufacturing industry.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases due to the Economic Price Adjustment clause in the FPEPA contract.
Lack of detailed information on small business subcontracting opportunities.
Limited contract duration may necessitate future competitive procurements and potential supply chain disruptions if not managed proactively.

Positive Signals

Awarded through full and open competition, indicating a robust and accessible market.
Contract provides essential office supplies, supporting the operational needs of federal agencies.
The vendor, MONO MACHINES LLC, is established within the federal supply chain.

Sector Analysis

The contract falls within the broader office supplies and stationery manufacturing sector. This sector is characterized by a mix of large manufacturers and specialized distributors. Federal agencies are significant consumers of these products, often procuring them through GSA schedules and other contract vehicles. The North American Industry Classification System (NAICS) code 322230 (Stationery Product Manufacturing) confirms the industry focus. Spending in this category is generally stable, driven by ongoing administrative needs across government.

Small Business Impact

The data indicates that this contract was not specifically set aside for small businesses (ss: false, sb: false). While MONO MACHINES LLC may be a small business, the contract itself was competed broadly. There is no explicit mention of subcontracting goals for small businesses. Further analysis would be needed to determine if small businesses are participating as subcontractors or if there are opportunities missed for small business set-asides in future procurements of this nature.

Oversight & Accountability

The General Services Administration (GSA) Federal Acquisition Service (FAS) is responsible for overseeing this contract. Oversight mechanisms typically include contract performance monitoring, vendor compliance checks, and dispute resolution processes. Transparency is generally maintained through public contract databases like FPDS. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse related to the contract.

Related Government Programs

GSA Office Supplies Schedule
Federal Stationery Procurement
Government Office Equipment Contracts
DOD Office Supply Contracts

Risk Flags

Potential for price escalation due to FPEPA clause.
Lack of specific small business subcontracting goals.
Limited contract duration may require future procurements.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $6,231.18 to MONO MACHINES LLC. PROTECTOR DOCUMENT MATERIAL PLASTIC COLOR CLEARTRANSPARENCY SIZE 11.000INCHES NOMINAL LENGTH5.500 INCHES NOMINAL WIDTHOVERALL LENEGTH11.250 INCHES NOMINAL AVERALL WIDTH 9.250 INCHESNOMINAL SPECIAL FEATURES 3-HOLE PUNCH ON 11 IN.SIDE; ORIGNAL NEED NOT

Who is the contractor on this award?

The obligated recipient is MONO MACHINES LLC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $6,231.18.

What is the period of performance?

Start: 2026-02-28. End: 2026-03-07.

What is the historical spending pattern for document protectors by the General Services Administration?

Analyzing historical spending patterns for document protectors by the GSA requires access to detailed procurement data over several fiscal years. Typically, GSA procures office supplies through various contract vehicles, including Multiple Award Schedules (MAS) and Blanket Purchase Agreements (BPAs). Spending can fluctuate based on agency needs, budget allocations, and the availability of competitive contracts. A review of past awards for similar items (e.g., sheet protectors, binders, folders) under the relevant NAICS codes would reveal trends. Factors such as changes in office technology (e.g., increased digitization reducing paper use) or shifts in agency operational requirements can influence demand. Without specific historical data for this exact item, it's presumed that spending is relatively stable, reflecting ongoing administrative needs across federal agencies.

How does the per-unit cost of these document protectors compare to similar GSA schedule awards?

Determining the precise per-unit cost comparison for these document protectors is challenging without access to the specific line-item details and quantities within the awarded contract. The provided data summarizes the total award value ($6,231.18) and contract type (FPEPA) but lacks unit pricing. To perform a valid comparison, one would need to identify similar GSA schedule contracts for document protectors (e.g., under SINs related to office supplies) and analyze their unit prices, considering factors like size, thickness, hole punching, and quantity discounts. The Economic Price Adjustment (EPA) clause also complicates direct comparison, as the final price can vary. A benchmark analysis would involve querying GSA Advantage! or FPDS for comparable items and evaluating the average price per unit, adjusting for volume and contract terms.

What is the track record of MONO MACHINES LLC in fulfilling federal contracts, particularly for office supplies?

MONO MACHINES LLC has a history of fulfilling federal contracts, primarily through GSA schedules. Their presence in the federal marketplace suggests experience in navigating government procurement processes and meeting delivery requirements. A detailed review of their contract history, accessible through the Federal Procurement Data System (FPDS), would reveal the types of products and services they have provided, their performance ratings on past contracts, and any instances of contract modifications, disputes, or terminations. For office supplies, their track record likely includes supplying a range of consumable items to various federal agencies. Assessing their performance specifically on similar large-value office supply contracts would provide a clearer picture of their reliability and capability in this domain.

What are the potential risks associated with the Fixed Price with Economic Price Adjustment (FPEPA) contract type for this procurement?

The primary risk associated with the FPEPA contract type for document protectors lies in potential cost escalation. While it aims to protect both parties from unforeseen market fluctuations (e.g., raw material costs, labor), it introduces uncertainty for the government regarding the final expenditure. If the economic indicators used for adjustment rise significantly, the total cost could exceed initial projections. This requires robust monitoring by the contracting officer to ensure adjustments are justified and within agreed-upon parameters. The government also bears the risk of paying a higher price than if a firm-fixed-price contract had been awarded, assuming stable market conditions. Conversely, the vendor is protected against unexpected cost increases, which can encourage participation but may reduce the incentive for aggressive cost control.

How does the geographic concentration in New York impact the overall value and efficiency of this contract?

The geographic concentration indicated by 'ST: NY, SN: NEW YORK' suggests that this particular contract call or BPA call is primarily intended to fulfill demand within the New York region. This can enhance efficiency by potentially reducing shipping distances and lead times for agencies located there. It may also allow for more streamlined logistics and potentially better pricing if distribution centers are strategically located. However, it also means that agencies outside of New York may not directly benefit from this specific award and would need to rely on other contract vehicles. If this is a call against a larger BPA, the geographic focus might be on a specific regional requirement rather than the overall contract's scope. The value is likely optimized for the targeted region, but its broader applicability is limited.

Industry Classification

NAICS: Manufacturing › Converted Paper Product Manufacturing › Stationery Product Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 2455 DILLON RD, WHITEFISH, MT, 59937

Business Categories: Category Business, Hispanic American Owned Business, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $6,231

Exercised Options: $6,231

Current Obligation: $6,231

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0002

IDV Type: BPA

Timeline