VA awards $583K for Court Reporting Services to Vet Reporting LLC under competitive SAP

Contract Overview

Contract Amount: $58,383 ($58.4K)

Contractor: VET Reporting LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-07-01

End Date: 2027-06-30

Contract Duration: 364 days

Daily Burn Rate: $160/day

Competition Type: COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: COURT REPORTER SERVICES-ORDERING PERIOD 3

Place of Performance

Location: MARION, WILLIAMSON County, ILLINOIS, 62959

State: Illinois Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $58,383.18 to VET REPORTING LLC for work described as: COURT REPORTER SERVICES-ORDERING PERIOD 3 Key points: 1. Contract awarded to Vet Reporting LLC for $583,831.18. 2. Services are for Court Reporting and Stenotype. 3. Procurement method was 'COMPETED UNDER SAP'. 4. Contract duration is 364 days, ending June 30, 2027.

Value Assessment

Rating: good

The contract value of $583,831.18 for a 364-day period appears reasonable for specialized court reporting services. Benchmarking against similar contracts for federal court reporting would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under SAP (Small Acquisition Program), suggesting a limited competition environment. While competitive, the specific nature of SAP may limit the pool of eligible bidders, potentially impacting price discovery compared to full and open competition.

Taxpayer Impact: The use of competitive SAP aims to ensure fair pricing for taxpayers, though the limited scope might mean slightly higher prices than a broader competition could achieve.

Public Impact

Ensures access to essential court reporting services for VA proceedings. Supports legal and administrative functions within the Department of Veterans Affairs. Provides specialized services crucial for accurate record-keeping.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition due to SAP procurement.
Potential for price escalation in specialized services.

Positive Signals

Competitive award process.
Clear service definition and ordering period.

Sector Analysis

The IT sector (NAICS 561492) encompasses a range of support services. Spending in this area is generally driven by the need for specialized administrative and technical support for government operations. Benchmarks for court reporting services can vary significantly based on location and complexity.

Small Business Impact

The data does not indicate if small businesses were involved in this specific award, nor if the procurement was set aside for small businesses. Further analysis would be needed to determine small business participation.

Oversight & Accountability

The contract is managed by the Department of Veterans Affairs, indicating internal oversight. The competitive SAP process suggests adherence to procurement regulations, but detailed oversight of service delivery and performance would be managed by the agency.

Related Government Programs

Court Reporting and Stenotype Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Limited competition.
Potential for price inflation in specialized services.
Lack of explicit small business participation data.
Reliance on SAP may not yield the best market price.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $58,383.18 to VET REPORTING LLC. COURT REPORTER SERVICES-ORDERING PERIOD 3

Who is the contractor on this award?

The obligated recipient is VET REPORTING LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $58,383.18.

What is the period of performance?

Start: 2026-07-01. End: 2027-06-30.

What is the typical cost per hour or per page for court reporting services in the relevant geographic area?

The typical cost per hour for court reporting services can range from $75 to $150, while per-page rates often fall between $2 to $5. These rates are influenced by factors such as the complexity of the proceedings, the need for specialized equipment (like real-time transcription), and geographic location. Without specific details on the service level required, it's difficult to precisely benchmark the $583,831.18 contract value.

What are the risks associated with relying on limited competition for specialized services like court reporting?

Relying on limited competition, such as through SAP, for specialized services like court reporting carries risks including potentially higher prices due to a reduced bidder pool, limited innovation from vendors, and a decreased incentive for vendors to offer competitive terms. There's also a risk that the most qualified vendor may not be selected if the limited pool doesn't include the best option available in the broader market.

How effectively does the 'COMPETED UNDER SAP' method ensure value for money in this contract?

Competing under SAP aims to streamline the acquisition process for smaller dollar amounts, potentially leading to faster delivery and reduced administrative burden. While it implies a competitive process, the limited nature of SAP may restrict the number of bidders, which could impact the degree of price discovery and overall value for money compared to a full and open competition. The agency's internal evaluation of bids would be key to assessing value.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › Court Reporting and Stenotype Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1512 WAYNESBOROUGH CT, MARIETTA, GA, 30062

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $58,383

Exercised Options: $58,383

Current Obligation: $58,383

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C25524D0046

IDV Type: IDC

Timeline