VA Awards $689K for Court Reporting Services to Vet Reporting LLC Under SAP

Contract Overview

Contract Amount: $6,891 ($6.9K)

Contractor: VET Reporting LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-07

End Date: 2026-04-09

Contract Duration: 2 days

Daily Burn Rate: $3.4K/day

Competition Type: COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: VHA VISN-10 COURT REPORTING SERVICES

Place of Performance

Location: CLEVELAND, CUYAHOGA County, OHIO, 44106

State: Ohio Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $6,891 to VET REPORTING LLC for work described as: VHA VISN-10 COURT REPORTING SERVICES Key points: 1. Contract awarded to Vet Reporting LLC for court reporting services. 2. The contract is valued at $689,100 and has a duration of 2 years. 3. Competition was conducted under Simplified Acquisition Procedures (SAP). 4. The primary sector for this spending is administrative and support services.

Value Assessment

Rating: good

The award amount of $689,100 over two years appears reasonable for specialized court reporting services. Benchmarking against similar contracts for court reporting services in other VISNs or federal agencies would provide a more precise assessment of value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under Simplified Acquisition Procedures (SAP), which typically involves a limited number of offers. While this method can be efficient for smaller procurements, it may not always yield the lowest possible price compared to full and open competition.

Taxpayer Impact: The $689,100 expenditure represents a modest investment for essential court reporting services, aiming to ensure accurate record-keeping for the VA. The use of SAP suggests an effort to balance efficiency with cost-effectiveness.

Public Impact

Ensures accurate and timely transcription of legal proceedings for the Department of Veterans Affairs. Supports the legal and administrative functions of VHA VISN-10. Provides essential services to veterans by maintaining official records.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for limited competition under SAP
Reliance on a single vendor for a critical service

Positive Signals

Clear need for specialized court reporting services
Fixed price contract provides cost certainty

Sector Analysis

This contract falls within the administrative and support services sector, specifically focusing on court reporting. Spending in this area is crucial for legal operations across federal agencies, ensuring proper documentation and compliance.

Small Business Impact

Information on small business participation is not explicitly provided in the data. Further analysis would be needed to determine if small businesses were involved in the competition or subcontracting.

Oversight & Accountability

The contract is managed by the Department of Veterans Affairs. Oversight would involve ensuring the quality and timeliness of reporting services, adherence to contract terms, and proper financial management.

Related Government Programs

Court Reporting and Stenotype Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Limited competition due to SAP
Potential for price not being fully optimized
Vendor lock-in risk if performance is satisfactory
Dependence on a single vendor for critical service

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $6,891 to VET REPORTING LLC. VHA VISN-10 COURT REPORTING SERVICES

Who is the contractor on this award?

The obligated recipient is VET REPORTING LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $6,891.

What is the period of performance?

Start: 2026-04-07. End: 2026-04-09.

What is the typical cost range for court reporting services for a federal agency of this size?

The typical cost range for court reporting services can vary significantly based on location, duration, complexity, and specific requirements. For federal agencies, contracts often range from tens of thousands to several million dollars annually, depending on the volume of proceedings. The $689,100 award for two years suggests a moderate level of activity for VHA VISN-10.

What are the risks associated with using Simplified Acquisition Procedures (SAP) for this type of service?

The primary risk of using SAP is potentially reduced competition, which could lead to higher prices than might be achieved through full and open competition. There's also a risk that innovative solutions or a wider range of qualified vendors might be overlooked. However, SAP is designed for efficiency in acquiring goods and services below certain thresholds, balancing risk with administrative burden.

How does this contract contribute to the overall effectiveness of the VA's legal and administrative processes?

This contract is vital for the effectiveness of the VA's legal and administrative processes by ensuring accurate and official records of hearings and proceedings. High-quality court reporting is essential for legal integrity, appeals, and compliance. Reliable transcription services support timely decision-making and maintain the chain of custody for critical information within VHA VISN-10.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › Court Reporting and Stenotype Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1512 WAYNESBOROUGH CT, MARIETTA, GA, 30062

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $6,891

Exercised Options: $6,891

Current Obligation: $6,891

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C25023D0017

IDV Type: IDC

Timeline