VHA VISN-10 awards $8,385 contract for court reporting services to Vet Reporting LLC

Contract Overview

Contract Amount: $8,385 ($8.4K)

Contractor: VET Reporting LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-07

End Date: 2026-04-14

Contract Duration: 7 days

Daily Burn Rate: $1.2K/day

Competition Type: COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: VHA VISN-10 COURT REPORTING SERVICES

Place of Performance

Location: INDIANAPOLIS, MARION County, INDIANA, 46202

State: Indiana Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $8,385 to VET REPORTING LLC for work described as: VHA VISN-10 COURT REPORTING SERVICES Key points: 1. Contract awarded for a short duration of 7 days. 2. Services are for court reporting and stenotype functions. 3. The contract was competed under Simplified Acquisition Procedures (SAP). 4. The award is a delivery order under a larger contract. 5. The contractor, Vet Reporting LLC, is a small business. 6. The contract is firm-fixed-price, indicating predictable costs.

Value Assessment

Rating: fair

The contract value of $8,385 for a 7-day period appears reasonable for specialized court reporting services. However, without more detailed service requirements or comparison to similar short-term contracts within the VHA, a definitive value-for-money assessment is challenging. The firm-fixed-price structure helps control costs for this specific task. Benchmarking against market rates for court reporters for similar durations would provide further insight into pricing.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), which generally allows for full and open competition for acquisitions below the simplified acquisition threshold. While the specific number of bidders is not provided, SAP aims to promote competition. The use of SAP suggests the agency sought competitive bids within the streamlined process for smaller value procurements.

Taxpayer Impact: The use of SAP for this contract likely resulted in competitive pricing, benefiting taxpayers by ensuring the government received fair market value for the court reporting services.

Public Impact

Benefits veterans by ensuring accurate and timely transcription of legal proceedings within VHA VISN-10. Provides essential court reporting and stenographic services for administrative or legal matters. Geographic impact is focused on VHA VISN-10 facilities, likely in Indiana. Supports the legal and administrative functions of the Department of Veterans Affairs.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Short contract duration may indicate a specific, time-sensitive need, requiring careful monitoring of service delivery.
Limited data on the specific scope of services for this delivery order makes it difficult to fully assess performance risks.

Positive Signals

Firm-fixed-price contract provides cost certainty for this specific task.
Award to a small business contractor supports small business utilization goals.
Competition under SAP suggests an effort to obtain competitive pricing.

Sector Analysis

The court reporting and stenographic services sector is a niche market supporting legal, administrative, and governmental functions. Contracts in this space often involve specialized skills and technology. The value of this specific contract is relatively small within the broader context of federal IT or defense spending, but it represents a critical support service for the Department of Veterans Affairs' operations.

Small Business Impact

The contractor, Vet Reporting LLC, is identified as a small business. This award contributes to the government's small business contracting goals. Further analysis would be needed to determine if subcontracting opportunities were mandated or utilized, and how this award impacts the broader small business ecosystem for court reporting services.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of Veterans Affairs' contracting officers and program managers. As a delivery order under a larger contract, existing oversight mechanisms for the parent contract would likely apply. Transparency is generally good for federal contract awards, with data publicly available.

Related Government Programs

VHA VISN-10 Operations
Department of Veterans Affairs Administrative Support Contracts
Federal Court Reporting Services

Risk Flags

Short contract duration may limit performance assessment.
Limited data on specific service requirements.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $8,385 to VET REPORTING LLC. VHA VISN-10 COURT REPORTING SERVICES

Who is the contractor on this award?

The obligated recipient is VET REPORTING LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $8,385.

What is the period of performance?

Start: 2026-04-07. End: 2026-04-14.

What is the track record of Vet Reporting LLC with the federal government?

Information regarding Vet Reporting LLC's specific track record with the federal government is limited based on the provided data. As a small business, its contract history might be less extensive than larger firms. Further research into federal procurement databases (like SAM.gov or FPDS) would be necessary to identify past performance, previous awards, and any performance evaluations. Understanding their history with similar VHA contracts or other agencies would provide better insight into their reliability and capability for delivering court reporting services.

How does the pricing of this contract compare to similar court reporting services?

Benchmarking the pricing for this $8,385 contract, which covers a 7-day period, against similar court reporting services is challenging without more specific details on the scope of work (e.g., hours of service, number of proceedings, transcription volume, location). However, given it's a firm-fixed-price award under SAP, it suggests the agency aimed for competitive pricing. To perform a robust comparison, one would need to analyze rates from other court reporting firms for comparable short-term engagements, considering factors like reporter experience, technology used, and turnaround times. The relatively low total value for a short duration might indicate a focused or limited scope of service.

What are the primary risks associated with this contract?

The primary risks associated with this contract are related to performance and schedule. Given the short 7-day duration, any delays or issues with the contractor's ability to provide timely and accurate court reporting services could significantly impact the VHA VISN-10's operations. Potential risks include the quality of transcription, the availability of qualified reporters, and adherence to deadlines. The firm-fixed-price nature mitigates cost overrun risks but does not eliminate performance risks. Ensuring the contractor has the necessary resources and expertise for the specific proceedings is crucial.

How effective are court reporting services for VHA VISN-10 operations?

Court reporting services are essential for the effective operation of VHA VISN-10, particularly for any administrative hearings, legal proceedings, or official inquiries that require accurate, verbatim records. These services ensure legal and administrative due process, provide a reliable basis for decision-making, and maintain accountability. The effectiveness hinges on the accuracy, completeness, and timeliness of the transcripts provided. Without these services, the VHA would lack the necessary documentation to support its legal and administrative functions, potentially leading to procedural errors or disputes.

What is the historical spending pattern for court reporting services by VHA VISN-10?

Historical spending patterns for court reporting services by VHA VISN-10 are not detailed in the provided data. This specific award is a delivery order valued at $8,385 for a 7-day period. To understand historical spending, one would need to examine past contracts awarded by VISN-10 for similar services over multiple fiscal years. This would involve analyzing the frequency of awards, the average contract values, the duration of services, and the contractors utilized. Such an analysis would reveal whether this award represents a typical expenditure or an outlier.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › Court Reporting and Stenotype Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1512 WAYNESBOROUGH CT, MARIETTA, GA, 30062

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $8,385

Exercised Options: $8,385

Current Obligation: $8,385

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C25023D0017

IDV Type: IDC

Timeline