VA Awards $2.8M for Court Reporting Services to Vet Reporting LLC Under SAP

Contract Overview

Contract Amount: $2,839 ($2.8K)

Contractor: VET Reporting LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-10

End Date: 2026-04-10

Competition Type: COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: VHA VISN-10 COURT REPORTING SERVICES

Place of Performance

Location: CLEVELAND, CUYAHOGA County, OHIO, 44106

State: Ohio Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $2,839 to VET REPORTING LLC for work described as: VHA VISN-10 COURT REPORTING SERVICES Key points: 1. Contract awarded to Vet Reporting LLC for $2.8M. 2. Procurement method was 'Competed under SAP', indicating a competitive process. 3. The contract is for court reporting services in Ohio. 4. The duration is one year, ending April 10, 2026. 5. The contract type is Firm Fixed Price.

Value Assessment

Rating: fair

The award amount of $2.8M for a one-year court reporting service contract appears reasonable given the specialized nature of the service. Benchmarking against similar contracts for court reporting services would provide a more definitive assessment of value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under SAP (Simplified Acquisition Procedures), suggesting a competitive process within a certain dollar threshold. While competitive, SAP may not always yield the same level of price discovery as full and open competition.

Taxpayer Impact: The use of competitive procedures under SAP aims to ensure fair pricing, minimizing unnecessary taxpayer expense for these essential services.

Public Impact

Veterans in VISN-10 will benefit from accurate and timely court reporting services. The contract supports a small business, contributing to economic activity. The Department of Veterans Affairs ensures essential administrative functions are met.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price escalation in future years if not re-competed.
Reliance on a single vendor for a critical service.

Positive Signals

Competitive award under SAP.
Firm Fixed Price contract type limits cost uncertainty.
Supports a small business.

Sector Analysis

Court reporting services fall under professional services, often requiring specialized skills and technology. Spending in this sector can vary based on agency needs and the complexity of proceedings.

Small Business Impact

The contract was awarded to Vet Reporting LLC, a small business. This aligns with federal goals to support small business participation in government contracting.

Oversight & Accountability

The award was made by the Department of Veterans Affairs, which has established oversight mechanisms for contract management. The competitive nature of the award suggests adherence to procurement regulations.

Related Government Programs

Court Reporting and Stenotype Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for limited competition under SAP.
Vendor lock-in risk if not re-competed.
Dependence on specialized vendor capabilities.
Price competitiveness may be less optimized than full and open competition.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $2,839 to VET REPORTING LLC. VHA VISN-10 COURT REPORTING SERVICES

Who is the contractor on this award?

The obligated recipient is VET REPORTING LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $2,839.

What is the period of performance?

Start: 2026-04-10. End: 2026-04-10.

What is the typical cost range for court reporting services for a VISN of this size?

The typical cost range for court reporting services for a VISN of this size can vary significantly based on factors like the number of hearings, complexity of cases, and geographic location. Without specific details on the volume of work, a precise benchmark is difficult. However, $2.8M for a year suggests a substantial volume or high complexity of proceedings within VISN-10.

What are the risks associated with using Simplified Acquisition Procedures for this type of service?

Risks with SAP include potentially limited competition compared to full and open procedures, which might result in higher prices or less optimal solutions. There's also a risk that vendors may not be fully aware of the opportunity if outreach is not extensive. However, for specialized services like court reporting, SAP can expedite the acquisition process.

How effective is the Firm Fixed Price contract type in ensuring value for court reporting services?

The Firm Fixed Price (FFP) contract type is generally effective in ensuring value for predictable services like court reporting because it shifts the risk of cost overruns to the contractor. This incentivizes the contractor to manage costs efficiently. For services with clearly defined scopes, FFP provides budget certainty for the government.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › Court Reporting and Stenotype Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1512 WAYNESBOROUGH CT, MARIETTA, GA, 30062

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $3,047

Exercised Options: $3,047

Current Obligation: $2,839

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C25023D0017

IDV Type: IDC

Timeline