State Department awards $3.2M IT support contract to Geneva Software, Inc. for administrative applications
Contract Overview
Contract Amount: $3,195,902 ($3.2M)
Contractor: Geneva Software, Inc.
Awarding Agency: Department of State
Start Date: 2025-09-15
End Date: 2026-09-14
Contract Duration: 364 days
Daily Burn Rate: $8.8K/day
Competition Type: NOT COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: THE REQUIREMENT PROVIDES INFORMATION TECHNOLOGY PROJECT SUPPORT AND SOFTWARE ENGINEERING FOR ADMINISTRATIVE ENTERPRISE-WIDE APPLICATIONS FOR DOS STATE ADMINISTRATIVE SYSTEMS SERVICES (SASS) AND DATABASE ADMINISTRATION SUPPORT. THESE APPLICATIONS INCL
Place of Performance
Location: HERNDON, FAIRFAX County, VIRGINIA, 20171
State: Virginia Government Spending
Plain-Language Summary
Department of State obligated $3.2 million to GENEVA SOFTWARE, INC. for work described as: THE REQUIREMENT PROVIDES INFORMATION TECHNOLOGY PROJECT SUPPORT AND SOFTWARE ENGINEERING FOR ADMINISTRATIVE ENTERPRISE-WIDE APPLICATIONS FOR DOS STATE ADMINISTRATIVE SYSTEMS SERVICES (SASS) AND DATABASE ADMINISTRATION SUPPORT. THESE APPLICATIONS INCL Key points: 1. Contract focuses on critical IT project support and software engineering for administrative enterprise-wide applications. 2. The award is a BPA Call under an existing contract, indicating a potentially streamlined procurement process. 3. The fixed-price contract type aims to provide cost certainty for the government. 4. The duration of one year suggests a need for ongoing, but not necessarily long-term, support. 5. The contract is for Computer Systems Design Services, a common requirement for government IT modernization. 6. The vendor, Geneva Software, Inc., is the sole awardee for this specific call.
Value Assessment
Rating: fair
The contract value of $3.2 million for a one-year period for IT project support and software engineering appears within a reasonable range for specialized services. However, without specific details on the scope of work, deliverables, and the complexity of the administrative applications supported, a precise value-for-money assessment is challenging. Benchmarking against similar contracts for enterprise-wide application support and database administration would provide a clearer picture of whether the pricing is competitive. The firm-fixed-price structure helps manage cost risks for the government.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
This contract was not competed under SAP (Small Purchase Procedures) but was awarded as a BPA Call. This suggests it was likely competed previously under a broader Blanket Purchase Agreement (BPA), or it falls into a category where full and open competition is not mandated. The limited competition aspect means that while there may have been prior vetting, direct comparison against multiple current bidders for this specific task order is not evident, potentially impacting price discovery.
Taxpayer Impact: The limited competition for this BPA Call means taxpayers may not be benefiting from the lowest possible price that could be achieved through a fully open bidding process. However, if the BPA itself was competitively awarded, there may still be value realized.
Public Impact
Federal employees within the Department of State will benefit from improved administrative enterprise-wide applications and database administration. The services delivered will ensure the continued functionality and potential enhancement of critical administrative systems. The geographic impact is primarily within the Department of State's operational footprint, likely concentrated in Washington D.C. and other federal facilities. Workforce implications include the need for skilled IT project support and software engineering professionals to fulfill the contract requirements.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition may lead to higher costs for taxpayers.
- Lack of detailed scope of work makes it difficult to fully assess value for money.
- Reliance on a single vendor for this BPA call could pose a risk if performance issues arise.
Positive Signals
- Firm-fixed-price contract provides cost certainty.
- BPA Call structure can expedite service delivery for established needs.
- Focus on administrative applications ensures support for essential government functions.
Sector Analysis
The IT services sector is a vast and critical component of federal spending, encompassing a wide range of needs from software development to cybersecurity. Contracts for computer systems design services, like this one, are essential for maintaining and modernizing government IT infrastructure. The Department of State, like many federal agencies, relies heavily on robust IT systems to manage its global operations. Spending in this category is consistently high across the government, with agencies seeking specialized expertise to support complex administrative and operational applications.
Small Business Impact
The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications or specific benefits for the small business ecosystem stemming from this particular award. The primary contractor, Geneva Software, Inc., is not identified as a small business in the provided data.
Oversight & Accountability
Oversight for this contract will likely be managed by the Department of State's contracting officers and program managers responsible for administrative systems. Accountability measures are embedded within the firm-fixed-price contract terms, requiring the delivery of specified IT project support and software engineering services. Transparency is generally maintained through federal procurement databases like FPDS, where contract awards are reported. Inspector General jurisdiction would apply if any fraud, waste, or abuse related to the contract is suspected.
Related Government Programs
- Department of State IT Modernization Programs
- Federal Administrative Systems Support
- Software Engineering Services Contracts
- Computer Systems Design Services
Risk Flags
- Limited Competition
- Potential for Cost Overruns (mitigated by FFP)
- Contractor Performance Risk
Tags
it-services, computer-systems-design, department-of-state, administrative-applications, firm-fixed-price, bpa-call, limited-competition, software-engineering, database-administration, enterprise-wide-applications, federal-contract, it-support
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $3.2 million to GENEVA SOFTWARE, INC.. THE REQUIREMENT PROVIDES INFORMATION TECHNOLOGY PROJECT SUPPORT AND SOFTWARE ENGINEERING FOR ADMINISTRATIVE ENTERPRISE-WIDE APPLICATIONS FOR DOS STATE ADMINISTRATIVE SYSTEMS SERVICES (SASS) AND DATABASE ADMINISTRATION SUPPORT. THESE APPLICATIONS INCL
Who is the contractor on this award?
The obligated recipient is GENEVA SOFTWARE, INC..
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $3.2 million.
What is the period of performance?
Start: 2025-09-15. End: 2026-09-14.
What is the track record of Geneva Software, Inc. with the Department of State and other federal agencies?
A review of federal procurement data would be necessary to fully assess Geneva Software, Inc.'s track record. This would involve examining past performance on similar contracts, including their value, duration, and the agency or agencies they served. Key indicators would include on-time delivery, adherence to budget, quality of services rendered, and any past performance issues or disputes. Understanding their history with the Department of State specifically would provide insight into their familiarity with the agency's unique requirements and operational environment. Without this specific data, it is difficult to provide a detailed assessment of their past performance.
How does the $3.2 million contract value compare to similar IT support contracts awarded by the Department of State or other agencies?
Benchmarking this $3.2 million contract against similar IT project support and software engineering contracts requires access to a broader dataset of federal procurements. Factors such as the specific services (e.g., administrative applications, database administration), contract duration (one year), and the complexity of the systems supported are crucial for a meaningful comparison. Generally, contracts of this value for specialized IT services are common within federal agencies. However, without detailed scope-of-work comparisons, it's challenging to definitively state if this represents excellent, fair, or questionable value. A comparative analysis would look at the per-labor-hour rates, the number of personnel proposed, and the deliverables expected.
What are the primary risks associated with this contract, and how are they being mitigated?
The primary risks associated with this contract include potential performance issues from the contractor, Geneva Software, Inc., leading to disruptions in critical administrative applications. Another risk is the limited competition, which could result in suboptimal pricing for the government. Mitigation strategies typically involve robust contract management by the Department of State, including clear performance metrics, regular progress reviews, and defined remedies for non-performance. The firm-fixed-price contract structure itself mitigates cost overrun risks for the government. Furthermore, the use of a BPA Call implies that the contractor has likely been vetted previously, potentially reducing vendor risk.
How effective is the current IT project support and software engineering for the Department of State's administrative applications?
The effectiveness of the current IT project support and software engineering for the Department of State's administrative applications is not directly quantifiable from the provided contract data alone. This contract award suggests a continued or renewed need for these services, implying that ongoing support and potential enhancements are deemed necessary. The effectiveness would be measured by the reliability, security, and user satisfaction with the administrative systems. Performance metrics within the contract, if publicly available, would offer more insight. The Department's own internal assessments and user feedback would be the most direct indicators of effectiveness.
What has been the historical spending pattern for similar IT support services at the Department of State over the past five years?
To determine historical spending patterns for similar IT support services at the Department of State, a comprehensive analysis of federal procurement databases (like FPDS) over the last five years would be required. This analysis should focus on contracts categorized under NAICS code 541512 (Computer Systems Design Services) and potentially related codes, specifically those awarded by the Department of State for administrative applications and enterprise-wide IT support. Examining trends in contract values, the number of awards, and the primary contractors utilized would reveal spending patterns. This would help contextualize the current $3.2 million award within the agency's broader IT investment strategy.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: NOT COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: SAQMMA16Q0001
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 2121 COOPERATIVE WAY, HERNDON, VA, 20171
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $3,195,902
Exercised Options: $3,195,902
Current Obligation: $3,195,902
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 19AQMM24A0203
IDV Type: BPA
Timeline
Start Date: 2025-09-15
Current End Date: 2026-09-14
Potential End Date: 2026-09-14 00:00:00
Last Modified: 2026-01-16
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