State Dept Awards $7M for Unified Building Management System to Geneva Software, Inc
Contract Overview
Contract Amount: $7,074,431 ($7.1M)
Contractor: Geneva Software, Inc.
Awarding Agency: Department of State
Start Date: 2024-08-16
End Date: 2026-08-15
Contract Duration: 729 days
Daily Burn Rate: $9.7K/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: LABOR HOURS
Sector: IT
Official Description: UNIFIED BUILDING MANAGEMENT SYSTEM (UBMS)
Place of Performance
Location: HERNDON, FAIRFAX County, VIRGINIA, 20171
State: Virginia Government Spending
Plain-Language Summary
Department of State obligated $7.1 million to GENEVA SOFTWARE, INC. for work described as: UNIFIED BUILDING MANAGEMENT SYSTEM (UBMS) Key points: 1. Contract awarded for a critical building management system. 2. Competition method was 'Competed under SAP', suggesting a streamlined process. 3. Potential risk in reliance on a single vendor for a key system. 4. IT sector spending focused on infrastructure and operational efficiency.
Value Assessment
Rating: fair
The award amount of $7.07M for 729 days appears reasonable for a complex system. However, without specific labor hour rates or detailed scope, a precise comparison to similar contracts is difficult. The benchmark of $9,704 (likely a total contract value or similar metric) needs further context to assess value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was competed under SAP (Simplified Acquisition Procedures), which typically involves a limited number of quotes. While this can be efficient for smaller procurements, it may limit price discovery compared to full and open competition.
Taxpayer Impact: Taxpayer funds are being used for essential facility management technology. The efficiency of the procurement process under SAP will influence the overall value for money.
Public Impact
Ensures efficient operation and maintenance of Department of State facilities. Supports critical infrastructure for diplomatic missions and personnel. Potential for improved energy efficiency and security through integrated systems.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition may impact price.
- Vendor lock-in risk for critical system.
- Dependence on labor hours can lead to cost overruns.
Positive Signals
- Addresses a clear need for facility management.
- Streamlined procurement process.
- Supports operational continuity.
Sector Analysis
This contract falls within the IT services sector, specifically computer systems design. Spending in this area often focuses on modernizing infrastructure, enhancing cybersecurity, and improving operational efficiency for government agencies.
Small Business Impact
The contract was not awarded to a small business. Further analysis would be needed to determine if small businesses had an opportunity to participate in the procurement process.
Oversight & Accountability
Oversight will be crucial to ensure the system is implemented effectively and within budget, given the reliance on labor hours and the limited competition.
Related Government Programs
- Computer Systems Design Services
- Department of State Contracting
- Department of State Programs
Risk Flags
- Limited competition
- Potential vendor lock-in
- Reliance on labor hours
- Lack of small business participation
Tags
computer-systems-design-services, department-of-state, va, bpa-call, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $7.1 million to GENEVA SOFTWARE, INC.. UNIFIED BUILDING MANAGEMENT SYSTEM (UBMS)
Who is the contractor on this award?
The obligated recipient is GENEVA SOFTWARE, INC..
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $7.1 million.
What is the period of performance?
Start: 2024-08-16. End: 2026-08-15.
What is the projected ROI for the UBMS implementation in terms of cost savings or efficiency gains?
The projected ROI for the UBMS implementation is not explicitly detailed in the provided data. However, such systems typically aim to achieve cost savings through optimized energy consumption, predictive maintenance reducing downtime, and streamlined facility management workflows. Quantifying these benefits would require post-implementation analysis and comparison against pre-UBMS operational costs.
What are the specific risks associated with relying on Geneva Software, Inc. for this critical system over the contract duration?
Key risks include potential vendor lock-in, where switching providers becomes costly and complex. There's also a risk of performance issues or service disruptions if Geneva Software faces financial instability or technical challenges. Furthermore, a lack of ongoing competition could reduce incentives for Geneva Software to offer competitive pricing or superior service throughout the contract period.
How will the effectiveness of the UBMS be measured and validated by the Department of State?
Effectiveness will likely be measured through key performance indicators (KPIs) related to system uptime, energy consumption reduction, response times for maintenance requests, and overall facility operational efficiency. The Department of State will probably establish baseline metrics before implementation and track progress against these KPIs throughout the contract's duration and beyond.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services
Product/Service Code: IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 1
Pricing Type: LABOR HOURS (Z)
Evaluated Preference: NONE
Contractor Details
Address: 2121 COOPERATIVE WAY, HERNDON, VA, 20171
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $7,928,600
Exercised Options: $7,074,431
Current Obligation: $7,074,431
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 19AQMM24A0203
IDV Type: BPA
Timeline
Start Date: 2024-08-16
Current End Date: 2026-08-15
Potential End Date: 2026-08-15 00:00:00
Last Modified: 2025-12-05
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