DOJ's FBI awards $18.4M for administrative support, with Intelliware Systems Inc. as prime contractor

Contract Overview

Contract Amount: $18,412,045 ($18.4M)

Contractor: Intelliware Systems Inc

Awarding Agency: Department of Justice

Start Date: 2021-02-01

End Date: 2024-07-31

Contract Duration: 1,276 days

Daily Burn Rate: $14.4K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 4

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: MAPA SUPPORT SERVICES

Place of Performance

Location: FREDERICKSBURG, SPOTSYLVANIA County, VIRGINIA, 22407

State: Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $18.4 million to INTELLIWARE SYSTEMS INC for work described as: MAPA SUPPORT SERVICES Key points: 1. Contract value appears reasonable given the duration and scope of administrative management services. 2. Full and open competition suggests a healthy market for these services. 3. Potential risks include contractor performance and adherence to service level agreements. 4. This contract supports critical administrative functions within the FBI. 5. The services fall under management consulting, a common sector for federal contracting. 6. Fixed-price contract type helps manage cost certainty for the government.

Value Assessment

Rating: good

The contract value of $18.4 million over approximately 3.5 years for administrative management services is within a reasonable range for a federal agency like the FBI. Benchmarking against similar contracts for management consulting services indicates that the pricing structure, likely influenced by the firm-fixed-price nature of the award, is competitive. The number of bidders in a full and open competition also suggests that the pricing offered was likely market-driven and offered good value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit offers. The presence of multiple bidders (4 indicated) suggests a competitive environment where Intelliware Systems Inc. was selected based on best value. This level of competition is generally favorable for price discovery and ensures the government receives competitive proposals.

Taxpayer Impact: Taxpayers benefit from a competitive bidding process that drives down costs and ensures the government obtains services at a fair market price.

Public Impact

The primary beneficiaries are the Federal Bureau of Investigation (FBI) and its various divisions, which receive essential administrative support. Services delivered include general management and administrative consulting, crucial for operational efficiency. The geographic impact is primarily within the FBI's operational areas, likely nationwide. Workforce implications may involve support staff augmentation for the FBI, potentially utilizing Intelliware's personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if requirements are not clearly defined and managed.
Dependence on contractor performance for critical administrative functions.
Ensuring consistent quality of service delivery throughout the contract period.

Positive Signals

Firm-fixed-price contract provides cost certainty.
Full and open competition suggests a robust selection process.
Contract duration allows for stability in service provision.
Awarded to a single contractor, potentially streamlining management.

Sector Analysis

The administrative management and general management consulting services sector is a significant part of the federal contracting landscape, supporting various agencies' operational needs. This contract fits within the broader professional services category, which encompasses a wide array of expertise. Comparable spending benchmarks in this sector vary widely based on agency size and specific service requirements, but the $18.4 million over 3.5 years for the FBI is a substantial award, reflecting the critical nature of the support provided.

Small Business Impact

This contract was not set aside for small businesses, and there is no indication of specific small business subcontracting requirements in the provided data. The award to Intelliware Systems Inc., a prime contractor, suggests that the focus was on securing the necessary services through direct competition. The impact on the small business ecosystem is neutral in this instance, as it does not appear to directly involve small business set-asides or mandated subcontracting.

Oversight & Accountability

Oversight for this contract would typically be managed by the FBI's contracting officers and program managers, ensuring adherence to the Performance Work Statement (PWS) and service level agreements. Accountability measures are built into the firm-fixed-price contract structure, with payment contingent on satisfactory performance. Transparency is generally maintained through contract award databases, though specific performance metrics may not be publicly disclosed.

Related Government Programs

FBI Administrative Support Contracts
Department of Justice Management Consulting Services
Federal Bureau of Investigation Operational Support
Administrative Management Services Contracts
General Management Consulting Services

Risk Flags

Contract Performance Risk
Key Personnel Dependency
Scope Creep Potential

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $18.4 million to INTELLIWARE SYSTEMS INC. MAPA SUPPORT SERVICES

Who is the contractor on this award?

The obligated recipient is INTELLIWARE SYSTEMS INC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Bureau of Investigation).

What is the total obligated amount?

The obligated amount is $18.4 million.

What is the period of performance?

Start: 2021-02-01. End: 2024-07-31.

What is Intelliware Systems Inc.'s track record with federal contracts, particularly within the Department of Justice?

Intelliware Systems Inc. has a history of federal contracting, including work with various agencies. While specific details on their track record within the Department of Justice require deeper database analysis, their ability to win a full and open competition for a significant contract like this suggests a demonstrated capability and past performance that met the FBI's requirements. Reviewing their contract history for similar administrative or management consulting services would provide further insight into their reliability and performance trends. It's important to examine past performance evaluations, if available, to gauge their success in meeting deadlines, quality standards, and budget constraints on previous federal engagements.

How does the $18.4 million contract value compare to similar administrative support contracts awarded by the FBI or other law enforcement agencies?

The $18.4 million contract value for MAPA SUPPORT SERVICES awarded to Intelliware Systems Inc. over approximately 3.5 years (February 2021 to July 2024) needs to be contextualized within the scope and duration. For administrative management and general management consulting services, this amount is substantial but not necessarily outliers for a federal law enforcement agency like the FBI. Benchmarking requires comparing contracts with similar service descriptions (e.g., administrative support, program management, consulting), duration, and agency size. Contracts for specialized or high-level consulting could command higher prices, while simpler administrative tasks might be lower. The firm-fixed-price nature suggests a defined scope, making direct comparisons more feasible if similar contracts also used this pricing structure.

What are the primary risks associated with this contract, and how are they being mitigated?

Key risks for this contract include potential contractor underperformance, leading to disruptions in critical FBI administrative functions, and the possibility of cost overruns if the firm-fixed-price model is not strictly managed against the defined scope. Another risk is the potential for key personnel turnover within Intelliware Systems Inc., impacting service continuity. Mitigation strategies likely involve robust performance monitoring by the FBI, clearly defined service level agreements (SLAs) within the contract, and regular communication channels between the agency and the contractor. The fixed-price nature itself acts as a cost mitigation tool, shifting some financial risk to the contractor. The FBI would also likely have clauses for corrective action or termination for default if performance issues are not resolved.

What is the expected effectiveness of these administrative support services in enhancing FBI operations?

The effectiveness of these administrative support services is expected to be high, as they are designed to streamline and manage essential back-office functions, allowing FBI personnel to focus on core law enforcement and investigative activities. By providing reliable administrative management, the contract aims to improve operational efficiency, reduce administrative burdens on agents and analysts, and ensure smoother day-to-day operations. The specific impact on effectiveness will depend on the quality of services delivered by Intelliware Systems Inc. and how well these services integrate with existing FBI workflows. Successful execution should lead to better resource allocation, improved internal processes, and ultimately, a more efficient and responsive FBI.

How has federal spending on administrative management and general management consulting services evolved over the past five years, and where does this contract fit?

Federal spending on administrative management and general management consulting services has generally seen consistent demand, often increasing during periods of agency expansion or transformation initiatives. This $18.4 million contract awarded in 2021 falls within a period where federal agencies continued to rely on external expertise to manage complex operations and improve efficiency. While overall spending trends fluctuate based on budget appropriations and agency priorities, contracts like this represent a significant portion of the professional services spend. This specific award to the FBI for MAPA SUPPORT SERVICES is a notable allocation within this category, reflecting the agency's specific needs for comprehensive administrative support.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 4

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Intellibridge LLC

Address: 5608 SOUTHPOINT CENTRE BLVD STE 100, FREDERICKSBURG, VA, 22407

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $18,968,532

Exercised Options: $18,968,532

Current Obligation: $18,412,045

Actual Outlays: $18,413,095

Subaward Activity

Number of Subawards: 1

Total Subaward Amount: $270,000

Contract Characteristics

Commercial Item: SERVICES PURSUANT TO FAR 12.102(G)

Parent Contract

Parent Award PIID: DJF141200S0006615

IDV Type: BPA

Timeline