Commerce Awards $11M for Patent Business Content Management Services to HALVIK, LLC

Contract Overview

Contract Amount: $10,998,149 ($11.0M)

Contractor: Halvik, LLC

Awarding Agency: Department of Commerce

Start Date: 2024-07-01

End Date: 2026-05-31

Contract Duration: 699 days

Daily Burn Rate: $15.7K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: LABOR HOURS

Sector: IT

Official Description: PATENT BUSINESS CONTENT MANAGEMENT SERVICES (PBCMS)

Place of Performance

Location: ARLINGTON, ARLINGTON County, VIRGINIA, 22213

State: Virginia Government Spending

Plain-Language Summary

Department of Commerce obligated $11.0 million to HALVIK, LLC for work described as: PATENT BUSINESS CONTENT MANAGEMENT SERVICES (PBCMS) Key points: 1. Contract awarded for Computer Systems Design Services (NAICS 541512). 2. HALVIK, LLC secured the contract valued at $10,998,148.52. 3. The contract spans from July 1, 2024, to May 31, 2026. 4. This is a Delivery Order under a larger contract. 5. The award was made under full and open competition after exclusion of sources.

Value Assessment

Rating: good

The contract's value of $10,998,148.52 for a period of approximately 23 months appears reasonable for specialized IT services. Benchmarking against similar contracts for content management and IT support within federal agencies would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' indicating a competitive process was initiated, though specific sources may have been excluded prior to the final award. This method aims for fair pricing through competition.

Taxpayer Impact: The competitive award process is designed to ensure taxpayer funds are used efficiently by securing services at a fair market price.

Public Impact

Enhances the U.S. Patent and Trademark Office's ability to manage critical business content. Supports the operational efficiency of a key government agency. Ensures continuity of essential patent and trademark services for the public. The contract's duration suggests a stable, long-term need for these services.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price creep if labor hours are not closely monitored.
Dependence on a single vendor for critical content management functions.

Positive Signals

Awarded through full and open competition, suggesting competitive pricing.
Clear contract period with defined start and end dates.
Services are essential for USPTO operations.

Sector Analysis

The IT services sector, particularly for specialized content management and systems design, is a significant area of federal spending. Benchmarks for similar contracts often vary widely based on complexity, duration, and specific requirements, but this award falls within a typical range for comprehensive IT support.

Small Business Impact

The provided data does not indicate whether small businesses were involved as subcontractors or prime contractors in this specific award. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

Oversight will be crucial to ensure HALVIK, LLC meets performance requirements and that the labor hours are utilized efficiently. The Department of Commerce and the USPTO should monitor contract performance closely to ensure value for money and adherence to terms.

Related Government Programs

Computer Systems Design Services
Department of Commerce Contracting
U.S. Patent and Trademark Office Programs

Risk Flags

Potential for vendor lock-in if services are highly specialized.
Reliance on labor hours can lead to cost overruns if not managed strictly.
Complexity of managing large volumes of sensitive patent data.
Ensuring data security and compliance with federal regulations.

Frequently Asked Questions

What is this federal contract paying for?

Department of Commerce awarded $11.0 million to HALVIK, LLC. PATENT BUSINESS CONTENT MANAGEMENT SERVICES (PBCMS)

Who is the contractor on this award?

The obligated recipient is HALVIK, LLC.

Which agency awarded this contract?

Awarding agency: Department of Commerce (U.S. Patent and Trademark Office).

What is the total obligated amount?

The obligated amount is $11.0 million.

What is the period of performance?

Start: 2024-07-01. End: 2026-05-31.

What is the specific scope of 'Patent Business Content Management Services' and how does it align with the USPTO's core mission?

These services likely encompass the management, organization, storage, retrieval, and security of digital content related to patent and trademark applications, examination processes, and business operations. This directly supports the USPTO's mission by ensuring efficient and reliable access to critical information, facilitating innovation and economic growth through intellectual property protection.

What were the specific reasons for excluding certain sources prior to the full and open competition, and did this exclusion impact the final price?

The exclusion of sources typically occurs when specific capabilities or past performance are required that only a limited number of vendors possess, or due to specific acquisition strategies. Without further details on the exclusion criteria, it's difficult to definitively state its impact on the final price. However, the 'full and open' aspect suggests that after initial filtering, the remaining pool competed, aiming for competitive pricing.

How will the performance of HALVIK, LLC be measured to ensure the effectiveness of the content management services provided?

Performance will likely be measured through Key Performance Indicators (KPIs) outlined in the contract, such as system uptime, data accuracy, response times for information retrieval, security compliance, and user satisfaction. Regular performance reviews between the USPTO and HALVIK, LLC will assess adherence to these metrics and overall service effectiveness.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 3

Pricing Type: LABOR HOURS (Z)

Evaluated Preference: NONE

Contractor Details

Address: 1600 SPRING HILL RD, SUITE 240, VIENNA, VA, 22182

Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, Indian (Subcontinent) American Owned Business, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $28,945,104

Exercised Options: $10,998,149

Current Obligation: $10,998,149

Subaward Activity

Number of Subawards: 29

Total Subaward Amount: $6,512,245

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 1333BJ21D00280002

IDV Type: IDC

Timeline