DHS awards $2.24M for Kentucky security services to Patronus Systems Inc

Contract Overview

Contract Amount: $2,241,400 ($2.2M)

Contractor: Patronus Systems Inc

Awarding Agency: Department of Homeland Security

Start Date: 2025-07-01

End Date: 2025-12-31

Contract Duration: 183 days

Daily Burn Rate: $12.2K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: PROTECTIVE SECURITY OFFICER SERVICES (PSO) THROUGHOUT THE STATE OF KENTUCKY J&A PERIOD TASK ORDER AWARD

Place of Performance

Location: LOUISVILLE, JEFFERSON County, KENTUCKY, 40202

State: Kentucky Government Spending

Plain-Language Summary

Department of Homeland Security obligated $2.2 million to PATRONUS SYSTEMS INC for work described as: PROTECTIVE SECURITY OFFICER SERVICES (PSO) THROUGHOUT THE STATE OF KENTUCKY J&A PERIOD TASK ORDER AWARD Key points: 1. Contract awarded for protective security officer services across Kentucky. 2. The contract duration is 183 days, indicating a short-term need. 3. Awarded under a firm-fixed-price structure, managing cost risk for the government. 4. Competition was conducted after exclusion of sources, suggesting potential limitations. 5. The North American Industry Classification System (NAICS) code 561612 points to security guard services. 6. The base contract value is approximately $1.22 million, with potential for task orders. 7. This award represents a specific need within the Department of Homeland Security's broader security operations.

Value Assessment

Rating: fair

The awarded amount of $2.24 million for 183 days of service appears to be within a reasonable range for protective security services, though a direct per-day or per-officer benchmark is not readily available without more granular data. The firm-fixed-price contract type helps control costs. However, the lack of detailed performance metrics or comparison to similar contracts in the region makes a definitive value assessment challenging. The base value of $1.22 million suggests this is a significant but not massive contract.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES.' This indicates that while competition was sought, certain sources were excluded, potentially limiting the pool of bidders. The specific reasons for exclusion are not detailed, but this approach can sometimes lead to less competitive pricing than true full and open competition. The number of bidders is not specified, which further obscures the true level of competition.

Taxpayer Impact: The exclusion of sources may have limited the potential for the government to secure the lowest possible price, potentially costing taxpayers more than if all qualified vendors had been allowed to bid.

Public Impact

Benefits federal agencies requiring protective security services within Kentucky. Ensures the physical security of government facilities and personnel in the state. Services are geographically focused on Kentucky. Supports the workforce of security officers employed by Patronus Systems Inc.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition could lead to higher prices.
Lack of detailed performance metrics makes value assessment difficult.
Short contract duration may indicate a temporary or evolving need, posing future planning challenges.

Positive Signals

Firm-fixed-price contract provides cost certainty.
Award to a single vendor streamlines management.
Services address a clear need for physical security.

Sector Analysis

The security services sector is a significant part of the broader professional, scientific, and technical services industry. This contract falls under security guards and patrol services (NAICS 561612). The market for these services is competitive, with numerous providers ranging from small businesses to large corporations. Federal contracts for security services are common across many agencies, reflecting the government's ongoing need to protect its assets and personnel. Benchmarks for similar contracts would typically consider the number of officers, hours of service, and geographic coverage.

Small Business Impact

The data indicates that small business participation (ss: false, sb: false) was not a primary consideration for this specific award, as there is no indication of a small business set-aside or subcontracting plan. This suggests the contract was likely awarded to a larger entity or that subcontracting opportunities for small businesses are not explicitly mandated or tracked in this award notice. The impact on the small business ecosystem is therefore likely minimal unless Patronus Systems Inc. voluntarily engages small businesses as subcontractors.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Homeland Security's contracting and program management offices. Accountability measures are inherent in the firm-fixed-price contract type, which obligates the contractor to deliver specified services. Transparency is provided through contract award notices like this one. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.

Related Government Programs

Federal Protective Service Contracts
Department of Homeland Security Security Operations
Security Guard Services Contracts
State-Specific Security Contracts

Risk Flags

Limited competition may result in higher costs.
Short contract duration requires timely follow-on procurement.
Lack of detailed performance metrics hinders value assessment.

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $2.2 million to PATRONUS SYSTEMS INC. PROTECTIVE SECURITY OFFICER SERVICES (PSO) THROUGHOUT THE STATE OF KENTUCKY J&A PERIOD TASK ORDER AWARD

Who is the contractor on this award?

The obligated recipient is PATRONUS SYSTEMS INC.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (Office of Procurement Operations).

What is the total obligated amount?

The obligated amount is $2.2 million.

What is the period of performance?

Start: 2025-07-01. End: 2025-12-31.

What is the historical spending pattern for Protective Security Officer (PSO) services by the Department of Homeland Security in Kentucky?

Analyzing historical spending for PSO services by DHS in Kentucky requires access to detailed federal procurement databases. Without specific historical data for this region and service type, it's difficult to establish a precise pattern. However, federal agencies, including DHS, consistently procure security services across various states to protect facilities and personnel. Spending can fluctuate based on changing security needs, facility occupancy, and the expiration of existing contracts. The current award of $2.24 million for a 183-day period suggests a significant, albeit short-term, requirement. To understand the pattern, one would typically look at the total dollars obligated annually for similar services in Kentucky over the past 5-10 years, identifying key contractors and contract durations to see if this award represents an increase, decrease, or continuation of previous spending levels.

How does the price per day for these security services compare to industry benchmarks?

Determining the precise price per day for these security services requires knowing the number of officers deployed and their respective hours. The total award is $2.24 million over 183 days. If we assume a uniform deployment, this averages to approximately $12,240 per day. However, this figure does not account for varying shifts, officer levels, or potential surge requirements. Industry benchmarks for security guard services can vary widely based on location, skill level, and the specific services provided. For instance, a standard unarmed security guard might cost $25-$50 per hour, translating to $200-$400 per day per guard. If this contract involves multiple guards or specialized roles, the daily rate could be significantly higher. Without more specific details on staffing and service levels, a direct comparison to industry benchmarks is speculative but the overall daily cost suggests a substantial operation.

What are the specific risks associated with a 'full and open competition after exclusion of sources' contract type?

The 'full and open competition after exclusion of sources' contract type presents several risks. Primarily, it limits the potential for robust price competition. By excluding certain sources, the government may not be considering all capable vendors, potentially missing out on more competitive pricing or innovative solutions. This can lead to higher costs for taxpayers. Additionally, it raises questions about the fairness and transparency of the procurement process. If the exclusion criteria are not clearly justified or are perceived as arbitrary, it could lead to protests or challenges from excluded vendors. This procurement approach requires strong justification from the agency to ensure it serves the government's best interest and does not unduly restrict competition.

What is the track record of Patronus Systems Inc. in performing similar federal security contracts?

Assessing the track record of Patronus Systems Inc. requires reviewing their past performance on federal contracts, particularly those involving protective security officer services. Information on past performance, including contract awards, completion history, and any reported issues or commendations, is typically available through federal procurement data systems like SAM.gov or the Contractor Performance Assessment Reporting System (CPARS). A review would focus on their ability to meet deadlines, adhere to contract requirements, manage personnel effectively, and maintain quality standards. Positive performance history on similar contracts would indicate a lower risk for this award, while a history of issues could raise concerns about the contractor's reliability and the potential for service disruptions or cost overruns.

How does the duration of this contract (183 days) impact the overall value and potential for future needs?

The short duration of 183 days (approximately six months) for this contract suggests it may be intended to fulfill an immediate or temporary need, or it could be a bridge contract until a longer-term requirement is established. This short timeframe limits the ability to fully amortize startup costs for the contractor, which could potentially be reflected in the pricing. For the government, it necessitates a quicker follow-on procurement process if the need is ongoing, introducing administrative burden and potential for service gaps if not managed efficiently. The value proposition is thus focused on meeting an urgent requirement rather than establishing a long-term, stable security presence. It also allows the government flexibility to reassess its needs and potentially re-compete the contract under different terms or with a broader scope if circumstances change.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Investigation and Security Services › Security Guards and Patrol Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3000 N WICKHAM RD STE 8, MELBOURNE, FL, 32935

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $2,241,400

Exercised Options: $2,241,400

Current Obligation: $2,241,400

Actual Outlays: $1,507,316

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 70RFP119DE4000001

IDV Type: IDC

Timeline