Homeland Security awards $4.2M for Kentucky security services, with a 180-day duration

Contract Overview

Contract Amount: $4,197,437 ($4.2M)

Contractor: Patronus Systems Inc

Awarding Agency: Department of Homeland Security

Start Date: 2025-01-01

End Date: 2025-06-30

Contract Duration: 180 days

Daily Burn Rate: $23.3K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: TASK ORDER AWARD AND FUNDING OBLIGATION UNDER PROTECTIVE SECURITY OFFICER SERVICES (PSO) THROUGHOUT THE STATE OF KENTUCKY

Place of Performance

Location: LOUISVILLE, JEFFERSON County, KENTUCKY, 40202

State: Kentucky Government Spending

Plain-Language Summary

Department of Homeland Security obligated $4.2 million to PATRONUS SYSTEMS INC for work described as: TASK ORDER AWARD AND FUNDING OBLIGATION UNDER PROTECTIVE SECURITY OFFICER SERVICES (PSO) THROUGHOUT THE STATE OF KENTUCKY Key points: 1. Contract awarded via full and open competition, suggesting a competitive bidding process. 2. The firm-fixed-price contract type aims to control costs for the government. 3. Services are for protective security officers across Kentucky. 4. This is a delivery order, indicating it's part of a larger contract vehicle. 5. The contract duration is relatively short at 180 days. 6. No small business set-aside was utilized for this specific award.

Value Assessment

Rating: good

The award amount of $4.2 million for 180 days of protective security services appears reasonable given the scope. Benchmarking against similar contracts for security guard services across various federal agencies suggests that pricing for this type of service can vary significantly based on location, required security clearances, and specific duties. Without more granular data on the number of officers and their specific roles, a precise value-for-money assessment is challenging, but the firm-fixed-price structure provides cost certainty.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'full and open competition after exclusion of sources,' which implies that the initial solicitation was broad, but specific sources may have been excluded for defined reasons. However, the 'full and open' designation generally suggests a robust competitive process. The number of bidders is not specified, but this method typically aims to attract multiple qualified offerors, fostering price discovery and potentially leading to more competitive pricing.

Taxpayer Impact: A competitive award process helps ensure that taxpayer dollars are used efficiently by driving down costs through market forces. It signals that the agency sought the best value from a range of potential providers.

Public Impact

Citizens and federal facilities in Kentucky will benefit from enhanced security. The contract ensures the provision of protective security officer services. The geographic impact is statewide within Kentucky. The contract supports jobs in the security services sector within Kentucky.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for limited competition if 'exclusion of sources' significantly narrowed the field.
Short contract duration may indicate a need for ongoing re-competition or a temporary requirement.
Lack of specific performance metrics in the provided data makes assessing effectiveness difficult.

Positive Signals

Firm-fixed-price contract provides cost predictability.
Awarded under a full and open competition framework, suggesting a competitive process.
Clear geographic focus on Kentucky for service delivery.

Sector Analysis

The security services industry is a significant sector within the broader professional, scientific, and technical services market. Federal agencies are major consumers of these services, particularly for physical security at facilities and protection of personnel. This contract falls under the Security Guards and Patrol Services NAICS code (561612), a segment characterized by numerous small and large providers competing for government contracts. Spending in this area is consistent with the government's need to maintain secure operations.

Small Business Impact

This contract was not awarded as a small business set-aside. The data does not indicate any specific subcontracting requirements for small businesses. Therefore, the direct impact on the small business ecosystem for this particular award appears minimal, though larger prime contractors often have broader subcontracting plans on other vehicles.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Homeland Security's contracting and program management offices. The specific contracting activity was handled by the Office of Procurement Operations. As a delivery order under a larger contract vehicle, oversight may also be tied to the parent contract's established mechanisms. Transparency is generally facilitated through contract award databases like FPDS.

Related Government Programs

Federal Protective Service Contracts
Department of Homeland Security Security Services
Statewide Security Contracts
Protective Security Officer Services

Risk Flags

Short contract duration may indicate potential instability or a need for frequent re-competition.
Lack of detail on the number of bidders limits assessment of true competition level.
Potential for contractor performance issues if not closely monitored.

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $4.2 million to PATRONUS SYSTEMS INC. TASK ORDER AWARD AND FUNDING OBLIGATION UNDER PROTECTIVE SECURITY OFFICER SERVICES (PSO) THROUGHOUT THE STATE OF KENTUCKY

Who is the contractor on this award?

The obligated recipient is PATRONUS SYSTEMS INC.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (Office of Procurement Operations).

What is the total obligated amount?

The obligated amount is $4.2 million.

What is the period of performance?

Start: 2025-01-01. End: 2025-06-30.

What is the track record of Patronus Systems Inc. with federal contracts, particularly within DHS?

Patronus Systems Inc. has a history of receiving federal contracts, including those with the Department of Homeland Security. Analyzing their past performance, including on-time delivery, quality of service, and any past performance issues or awards, is crucial for a comprehensive assessment. Their experience with similar protective security officer services would be a key indicator of their capability to fulfill this contract effectively. A review of their contract history would reveal the volume and types of services previously provided to the government, helping to benchmark their reliability and expertise in this domain.

How does the awarded amount compare to similar security contracts in Kentucky or the region?

To benchmark the value, one would compare the $4.2 million award for 180 days of service against other federal, state, or even large private sector contracts for protective security officers in Kentucky and surrounding states. Factors like the number of officers required, their specific duties (e.g., armed vs. unarmed, access control, patrols), required security clearances, and the specific locations within Kentucky would need to be considered. Without these details, a precise comparison is difficult, but the firm-fixed-price nature suggests a defined scope for the cost.

What are the primary risks associated with this type of security services contract?

Key risks include contractor performance failures, such as insufficient staffing, inadequate training, or failure to maintain required security protocols, which could compromise facility safety. There's also a risk of cost overruns if the scope is not well-defined, though the firm-fixed-price contract mitigates this. Personnel-related risks, such as high turnover or difficulty in recruiting qualified officers with appropriate clearances, can impact service continuity. Furthermore, ensuring compliance with all federal regulations and labor laws adds another layer of complexity and potential risk.

What is the expected effectiveness of these security services in meeting DHS's objectives in Kentucky?

The effectiveness hinges on the contractor's ability to consistently provide well-trained, reliable security personnel who adhere to established protocols. Given the short duration (180 days), the primary objective is likely to maintain existing security levels or cover a temporary gap. The success will be measured by the absence of security incidents, adherence to post orders, and positive performance evaluations from DHS officials. The 'full and open' competition suggests DHS sought a capable provider, increasing the likelihood of effective service delivery.

What has been the historical spending pattern for protective security services by DHS in Kentucky?

Analyzing historical spending by DHS for protective security services in Kentucky would provide context. This includes examining the total amount spent annually, the number and value of contracts awarded, and the primary contractors utilized. Understanding past trends can reveal whether this $4.2 million award represents an increase, decrease, or continuation of previous spending levels. It can also highlight any shifts in contracting strategies, such as changes in competition levels or contract types over time.

Are there specific performance metrics or KPIs tied to this delivery order?

The provided data does not specify the performance metrics or Key Performance Indicators (KPIs) for this delivery order. Typically, such metrics would be detailed in the contract's statement of work or performance work statement. These KPIs often relate to response times, officer availability, adherence to post orders, incident reporting accuracy, and overall client satisfaction. The effectiveness of the contract is largely determined by how well these metrics are defined, monitored, and enforced by the government.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Investigation and Security Services › Security Guards and Patrol Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3000 N WICKHAM RD STE 8, MELBOURNE, FL, 32935

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $4,197,437

Exercised Options: $4,197,437

Current Obligation: $4,197,437

Actual Outlays: $4,197,437

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 70RFP119DE4000001

IDV Type: IDC

Timeline