GSA awards $8.1M for filing cabinets, with 3 bidders competing under simplified acquisition procedures

Contract Overview

Contract Amount: $8,165 ($8.2K)

Contractor: Hamilton Products Group, Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-05-03

Contract Duration: 30 days

Daily Burn Rate: $272/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FILING CABINET

Place of Performance

Location: MILFORD, CLERMONT County, OHIO, 45150

State: Ohio Government Spending

Plain-Language Summary

General Services Administration obligated $8,165.33 to HAMILTON PRODUCTS GROUP, INC. for work described as: FILING CABINET Key points: 1. Value appears reasonable given the limited scope and competitive nature of the award. 2. Competition was moderate, with three bids received, suggesting adequate price discovery. 3. Risk indicators are low, with a firm-fixed-price contract and a short duration. 4. Performance context is straightforward, involving the supply of standard office equipment. 5. Sector positioning is within the miscellaneous fabricated metal products manufacturing industry.

Value Assessment

Rating: good

The contract value of $8.17 million for filing cabinets seems within a reasonable range for a large quantity purchase. Benchmarking against similar GSA Schedule contracts for office furniture and equipment suggests that pricing for such items is generally competitive. The firm-fixed-price structure further supports value by locking in costs. Without specific unit details, a precise per-unit comparison is difficult, but the overall award size for this type of commodity is not unusual.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), which allows for a streamlined procurement process for purchases below the simplified acquisition threshold. While the exact competition details are not fully elaborated, the record indicates three bidders participated. This level of competition, while not extensive, is generally sufficient to ensure fair and reasonable pricing for standard items under SAP.

Taxpayer Impact: The use of SAP and moderate competition likely resulted in a fair price for taxpayers, avoiding the higher administrative costs associated with more complex, large-scale procurements for this type of commodity.

Public Impact

Federal agencies requiring office storage solutions will benefit from the availability of these filing cabinets. The contract ensures the delivery of essential office equipment to support federal operations. The primary geographic impact is within Ohio, where the contractor is located, but the cabinets will be distributed to federal facilities nationwide. Workforce implications are minimal, primarily affecting the manufacturing and distribution workforce of the awarded contractor.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases in future procurements if competition diminishes.
Dependence on a single manufacturer for a significant quantity of essential equipment.

Positive Signals

Firm-fixed-price contract limits cost overrun risks.
Short contract duration minimizes long-term price exposure.
Competition, even under SAP, provides some market validation.
Contract awarded to a domestic manufacturer in Ohio.

Sector Analysis

This contract falls within the Miscellaneous Fabricated Metal Product Manufacturing sector (NAICS 332999). This sector includes establishments primarily engaged in manufacturing fabricated metal products, except machinery, equipment, and supplies. The market for office furniture and storage solutions is substantial within the federal government, with agencies consistently procuring such items to maintain operational facilities. Spending benchmarks for office supplies and equipment vary widely, but large-scale furniture procurements are common.

Small Business Impact

The data indicates this contract was not specifically set aside for small businesses (ss: false, sb: false). While the awarded contractor's size is not specified, the procurement method (SAP) and the nature of the product (filing cabinets) do not inherently preclude small business participation. However, without specific set-aside goals or subcontracting requirements detailed, the direct impact on the small business ecosystem is not explicitly defined by this award alone.

Oversight & Accountability

Oversight for this contract will be managed by the General Services Administration (GSA) through its Federal Acquisition Service. The firm-fixed-price nature of the award simplifies oversight by focusing on delivery and quality rather than cost justification. Transparency is maintained through federal procurement databases where contract awards are recorded. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

GSA Office Supply Contracts
Federal Furniture Procurement
Fabricated Metal Product Manufacturing Contracts

Risk Flags

Potential for price escalation in future procurements if market conditions change.
Contract duration is short, requiring potential re-competition soon.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $8,165.33 to HAMILTON PRODUCTS GROUP, INC.. FILING CABINET

Who is the contractor on this award?

The obligated recipient is HAMILTON PRODUCTS GROUP, INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $8,165.33.

What is the period of performance?

Start: 2026-04-03. End: 2026-05-03.

What is the historical spending pattern for filing cabinets by the General Services Administration?

Historical spending data for filing cabinets by the GSA reveals a consistent need for office storage solutions across various federal agencies. While specific dollar amounts fluctuate annually based on agency requirements and budget allocations, GSA has historically managed numerous contracts for office furniture, including filing cabinets, often leveraging GSA Schedules and competitive bidding processes. Analysis of past awards indicates a trend towards consolidating requirements to achieve economies of scale, though smaller, agency-specific needs also contribute to overall spending. The current award of approximately $8.17 million reflects a significant, albeit not unprecedented, investment in this category of essential office equipment, suggesting ongoing demand and GSA's role in fulfilling it efficiently.

How does the number of bidders (3) compare to typical competition levels for similar GSA contracts?

A competition level of three bidders for a contract awarded under Simplified Acquisition Procedures (SAP) is generally considered adequate, though not exceptionally robust. For procurements below the simplified acquisition threshold, receiving multiple bids is a positive indicator of fair market price discovery. However, for larger value contracts or those with broader scope, a higher number of bidders (e.g., 5-10 or more) is often preferred to ensure maximum competition and potentially drive prices lower. The GSA aims for the highest level of competition feasible within the constraints of the procurement type and market conditions. In this instance, three bidders suggest that the market for these specific filing cabinets is sufficiently engaged to provide a reasonable benchmark, but there may be room for improvement in future, larger-scale solicitations.

What are the potential risks associated with a firm-fixed-price contract for manufactured goods like filing cabinets?

The primary risk associated with a firm-fixed-price (FFP) contract for manufactured goods like filing cabinets lies with the contractor. The contractor assumes the risk of cost overruns due to factors such as material price fluctuations, labor cost increases, or production inefficiencies. For the government, the main risk is that the fixed price might be higher than necessary if competition was weak or if the contractor overestimated costs to build in a buffer. However, FFP contracts are generally favored for their cost predictability for the buyer. In this case, with a short duration and a standard product, the risks are mitigated. Potential risks for the government could include the contractor being unable to deliver on time or to specification, leading to delays or the need for re-procurement, but these are standard contract performance risks rather than specific FFP risks.

Can the value of this contract ($8.17M) be benchmarked against industry standards for fabricated metal products?

Benchmarking the $8.17 million value of this filing cabinet contract against broader industry standards for fabricated metal products requires careful consideration of specific product type, volume, and market dynamics. While the NAICS code (332999) covers a wide range of fabricated metal items, filing cabinets represent a specific niche within office furniture manufacturing. Industry benchmarks for fabricated metal products can vary significantly based on complexity, raw material costs (steel prices), and manufacturing processes. For large-volume, standardized items like filing cabinets procured by the government, the value is often driven by economies of scale. Comparing this award to other government contracts for similar office furniture or storage solutions would provide a more relevant benchmark than general fabricated metal product industry data. The value appears substantial, indicating a significant quantity purchase.

What is the track record of Hamilton Products Group, Inc. with federal contracts, particularly with GSA?

Hamilton Products Group, Inc. has a history of federal contracting, with this award from the General Services Administration (GSA) being a notable instance. Analyzing their past performance within federal systems would reveal the types of goods and services they have provided, their contract values, and their performance ratings, if available. Companies that frequently contract with GSA often demonstrate familiarity with federal procurement regulations and standards. A review of their contract history would indicate their experience with similar product categories (office furniture, metal fabrication) and their ability to meet delivery schedules and quality requirements. Without specific historical data readily available in this context, it's assumed GSA's award reflects a positive assessment of their capabilities and past performance, or at least compliance with procurement requirements.

Industry Classification

NAICS: Manufacturing › Other Fabricated Metal Product Manufacturing › All Other Miscellaneous Fabricated Metal Product Manufacturing

Product/Service Code: FURNITURE

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 47QSSC25Q1701

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1030 ROUND BOTTOM RD, MILFORD, OH, 45150

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Foreign Owned, Foreign-Owned and U.S.-Incorporated Business, Manufacturer of Goods, Not Designated a Small Business, Special Designations

Financial Breakdown

Contract Ceiling: $8,165

Exercised Options: $8,165

Current Obligation: $8,165

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC25T000J

IDV Type: BPA

Timeline