GSA awards $8.1M for filing cabinets, with 3 bidders indicating moderate competition

Contract Overview

Contract Amount: $8,165 ($8.2K)

Contractor: Hamilton Products Group, Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-05-03

Contract Duration: 30 days

Daily Burn Rate: $272/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FILING CABINET

Place of Performance

Location: MILFORD, CLERMONT County, OHIO, 45150

State: Ohio Government Spending

Plain-Language Summary

General Services Administration obligated $8,165.33 to HAMILTON PRODUCTS GROUP, INC. for work described as: FILING CABINET Key points: 1. Value for money appears fair given the fixed-price nature and moderate competition. 2. Competition dynamics involved 3 bidders, suggesting some but not extensive market engagement. 3. Risk indicators are low, with a firm fixed-price contract and clear delivery timeline. 4. Performance context is a short-term, 30-day call against a broader BPA. 5. Sector positioning is within miscellaneous fabricated metal product manufacturing.

Value Assessment

Rating: fair

The contract value of $8.1 million for filing cabinets over 30 days is substantial. Without specific unit cost data or comparison to similar recent procurements for identical items, a precise value-for-money assessment is challenging. However, the firm fixed-price structure provides cost certainty. The number of bidders suggests a competitive environment that likely prevented excessive pricing, but further benchmarking against market rates for similar quantities and quality would be beneficial.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under the Simplified Acquisition Procedures (SAP), indicating a full and open competition approach for procurements below certain thresholds. Three bidders participated in this specific call-away from a broader Basic Purchasing Agreement (BPA). While three bidders represent a degree of competition, it is not as robust as a larger number might suggest, potentially limiting the full extent of price discovery.

Taxpayer Impact: The presence of three bidders suggests taxpayers received a reasonably competitive price, though a higher number of offers could have potentially driven prices lower.

Public Impact

Federal agencies requiring office storage solutions will benefit from the supply of these filing cabinets. The services delivered include the manufacturing and delivery of fabricated metal products. The geographic impact is primarily within Ohio, where the contractor is located. Workforce implications are related to the manufacturing sector, supporting jobs in metal fabrication.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases on future calls if competition remains limited.
Dependence on a single manufacturer for a significant portion of a specific product category.
Risk of supply chain disruptions impacting delivery within the short 30-day window.

Positive Signals

Firm fixed-price contract limits cost overrun risk for the government.
Short performance period reduces long-term commitment and allows for re-competition.
Procurement through an existing BPA streamlines the acquisition process.

Sector Analysis

The market for fabricated metal products, including office furniture like filing cabinets, is mature. This contract falls under the broader manufacturing sector, specifically 'All Other Miscellaneous Fabricated Metal Product Manufacturing.' Spending in this category can vary significantly based on agency needs for office equipment and infrastructure. Benchmarking against other government contracts for similar office furniture would provide further context on pricing and volume.

Small Business Impact

The data indicates this contract was not specifically set aside for small businesses (ss: false, sb: false). Therefore, the primary impact on the small business ecosystem would be indirect, through potential subcontracting opportunities if HAMILTON PRODUCTS GROUP, INC. utilizes them. Without specific subcontracting plans, it's difficult to assess the direct benefit to small businesses from this particular award.

Oversight & Accountability

Oversight for this contract would fall under the General Services Administration (GSA), specifically the Federal Acquisition Service. As a competed award under a BPA, standard procurement regulations and GSA policies apply. Transparency is generally maintained through contract award databases. The firm fixed-price nature simplifies financial oversight, focusing on delivery and compliance rather than cost justification. Inspector General jurisdiction would apply in cases of suspected fraud or mismanagement.

Related Government Programs

Office Furniture Procurement
General Services Administration Contracts
Fabricated Metal Product Manufacturing
Basic Purchasing Agreements (BPAs)

Risk Flags

Potential for delivery delays due to short performance period.
Limited competition may impact long-term price competitiveness.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $8,165.33 to HAMILTON PRODUCTS GROUP, INC.. FILING CABINET

Who is the contractor on this award?

The obligated recipient is HAMILTON PRODUCTS GROUP, INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $8,165.33.

What is the period of performance?

Start: 2026-04-03. End: 2026-05-03.

What is the historical spending pattern for filing cabinets by the General Services Administration?

Analyzing historical spending patterns for filing cabinets by the GSA requires access to detailed procurement data over multiple fiscal years. Typically, GSA procures office furniture, including filing cabinets, through various mechanisms such as indefinite-delivery/indefinite-quantity (IDIQ) contracts, BPAs, and direct solicitations. Spending can fluctuate based on federal agency needs, budget allocations, and furniture replacement cycles. A review of past contracts would reveal trends in awarded dollar amounts, quantities, types of cabinets (e.g., metal, wood, fireproof), and the primary contracting vehicles used. For instance, a surge in spending might correlate with major government office consolidations or relocations. Conversely, a decline could indicate increased use of digital record-keeping or a shift towards more modular, less traditional storage solutions. Understanding these patterns helps in forecasting future needs and identifying potential cost-saving opportunities through strategic sourcing.

How does the price per unit for these filing cabinets compare to similar GSA contracts?

To compare the price per unit for these filing cabinets to similar GSA contracts, we would need the specific quantity ordered under this $8.1 million award and the unit price. Assuming this is a large quantity purchase, dividing the total award amount by the number of units would yield an average unit cost. This figure would then be benchmarked against publicly available data for recently awarded GSA contracts for comparable filing cabinets. Factors such as material (e.g., gauge of steel), dimensions, features (e.g., locks, number of drawers), and delivery terms significantly influence unit pricing. If this contract's unit price is substantially higher than comparable contracts, it could indicate less competitive pricing or a higher quality/feature set. Conversely, a lower unit price might suggest favorable negotiation or a more streamlined manufacturing process by the contractor.

What is the track record of HAMILTON PRODUCTS GROUP, INC. with federal contracts?

HAMILTON PRODUCTS GROUP, INC. has a federal contracting history that can be assessed through databases like SAM.gov or FPDS. This assessment would involve reviewing past awards, including the agencies they've contracted with, the types of goods or services provided, contract values, and performance history. Key indicators include the number of contracts awarded, their duration, and whether they were competed or sole-sourced. Examining past performance ratings, if available, provides insight into their reliability and quality of delivery. A history of successful contract completions, particularly for similar items like fabricated metal products, suggests a lower risk profile for this current award. Conversely, a history of contract terminations, disputes, or poor performance ratings would raise concerns about their capability to fulfill the current $8.1 million order effectively.

What are the potential risks associated with a 30-day performance period for this contract?

A 30-day performance period for a contract valued at $8.1 million, while short, presents specific risks. The primary risk is the contractor's ability to manufacture and deliver the specified quantity of filing cabinets within this compressed timeframe. This could lead to delays, potentially impacting the operational readiness of the agencies requiring the cabinets. For HAMILTON PRODUCTS GROUP, INC., meeting such a tight deadline might necessitate expedited production, potentially increasing manufacturing costs or risking quality control issues if rushed. From the government's perspective, a delay could necessitate emergency procurements at potentially higher costs. Furthermore, the short duration limits the opportunity for the government to assess performance over an extended period before the contract concludes, although this is mitigated by the fact it's a call against a BPA, implying prior vetting.

How does the 'All Other Miscellaneous Fabricated Metal Product Manufacturing' category typically perform in federal contracting?

The 'All Other Miscellaneous Fabricated Metal Product Manufacturing' category encompasses a wide array of metal goods not specified elsewhere, including items like filing cabinets, shelving, and specialized metal components. Federal contracting within this category often involves requirements for durable, functional items for government facilities, offices, and operational needs. Performance can be variable, influenced by the specific product's complexity, required certifications (e.g., security, fire resistance), and the number of capable manufacturers. Contracts in this space are often competed, but specialized items might lead to fewer bidders. Pricing is heavily dependent on raw material costs (steel, aluminum), manufacturing processes, and economies of scale. Agencies typically seek reliable suppliers who can meet delivery schedules and quality standards, making contractor experience and production capacity key performance indicators.

Industry Classification

NAICS: Manufacturing › Other Fabricated Metal Product Manufacturing › All Other Miscellaneous Fabricated Metal Product Manufacturing

Product/Service Code: FURNITURE

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 47QSSC25Q1701

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1030 ROUND BOTTOM RD, MILFORD, OH, 45150

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Foreign Owned, Foreign-Owned and U.S.-Incorporated Business, Manufacturer of Goods, Not Designated a Small Business, Special Designations

Financial Breakdown

Contract Ceiling: $8,165

Exercised Options: $8,165

Current Obligation: $8,165

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC25T000J

IDV Type: BPA

Timeline