GSA awards $13,903 contract for gray filing cabinets to Hamilton Products Group, Inc

Contract Overview

Contract Amount: $13,903 ($13.9K)

Contractor: Hamilton Products Group, Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-05-03

Contract Duration: 30 days

Daily Burn Rate: $463/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FILING CABINET, GRAY, CLASS-5, WITHOUT HANGERS AND SUSPENSION, STYLE-1 LOCK, KEY CHANGE COMBINATION LOCK

Place of Performance

Location: MILFORD, CLERMONT County, OHIO, 45150

State: Ohio Government Spending

Plain-Language Summary

General Services Administration obligated $13,903.3 to HAMILTON PRODUCTS GROUP, INC. for work described as: FILING CABINET, GRAY, CLASS-5, WITHOUT HANGERS AND SUSPENSION, STYLE-1 LOCK, KEY CHANGE COMBINATION LOCK Key points: 1. Contract awarded for basic office furniture, a common government need. 2. Limited competition dynamics may influence final pricing. 3. Contract duration is short, suggesting potential for future re-competition. 4. Fixed-price contract type offers cost certainty for the government. 5. Geographic location of awardee in Ohio may impact delivery times. 6. No small business set-aside, indicating potential missed opportunities for smaller firms.

Value Assessment

Rating: fair

The contract value of $13,903 for filing cabinets appears to be within a reasonable range for a small quantity of specialized office furniture. However, without specific details on the quantity of cabinets or their exact specifications, a direct comparison to similar contracts is difficult. The firm fixed-price nature of the award provides cost predictability. Benchmarking against market rates for similar government-spec filing cabinets would be necessary for a more definitive value assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: unknown

The contract was competed under Simplified Acquisition Procedures (SAP), which typically involves a less formal bidding process than full and open competition. While the specific number of bidders is not provided, SAP is generally used for purchases below the simplified acquisition threshold, suggesting a potentially limited pool of interested vendors. This level of competition may not always yield the lowest possible prices.

Taxpayer Impact: The use of SAP indicates an effort to streamline procurement for smaller value items. However, the limited competition inherent in SAP could mean taxpayers are not receiving the absolute best price achievable through broader market engagement.

Public Impact

Federal agencies requiring secure storage solutions for physical documents will benefit from this contract. The contract delivers essential office furniture, specifically gray filing cabinets with specific locking mechanisms. The geographic impact is primarily within Ohio, where the contractor is located, potentially affecting delivery logistics. Workforce implications are minimal, likely involving manufacturing and delivery personnel for the awarded contractor.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of transparency on the exact quantity of cabinets purchased.
Unclear if multiple vendors were truly considered under SAP.
Potential for higher unit costs due to limited competition.
No indication of sustainability or recycled content in the cabinets.

Positive Signals

Firm fixed-price contract provides budget certainty.
Award to a domestic manufacturer.
Short contract duration allows for future flexibility.
Specific lock type requirement ensures security needs are met.

Sector Analysis

This contract falls within the Miscellaneous Fabricated Metal Product Manufacturing sector, specifically related to office furniture. The market for government office furniture is substantial, with agencies frequently procuring items like filing cabinets. While this specific award is small, it represents a recurring need within federal agencies. Comparable spending benchmarks would typically involve analyzing aggregate federal spending on office furniture or specific types of storage solutions.

Small Business Impact

The contract was not set aside for small businesses, and there is no indication of subcontracting requirements. This suggests that larger businesses or those not specifically designated as small businesses were eligible and potentially awarded the contract. This may limit opportunities for small businesses to participate in this specific procurement, although they may compete for other set-aside contracts.

Oversight & Accountability

Oversight for this contract would primarily fall under the General Services Administration (GSA), specifically the Federal Acquisition Service. Standard procurement regulations and contract administration processes are expected to be followed. Transparency is limited due to the nature of SAP, but contract award data is publicly available. There is no specific mention of an Inspector General's direct involvement for this particular small award, but GSA OIG has broad jurisdiction.

Related Government Programs

Federal Supply Schedule (FSS) Office Products
General Services Administration (GSA) Furniture Contracts
Miscellaneous Fabricated Metal Product Manufacturing Contracts

Risk Flags

Limited competition under SAP
Lack of detailed unit pricing for value assessment
No small business participation noted

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $13,903.3 to HAMILTON PRODUCTS GROUP, INC.. FILING CABINET, GRAY, CLASS-5, WITHOUT HANGERS AND SUSPENSION, STYLE-1 LOCK, KEY CHANGE COMBINATION LOCK

Who is the contractor on this award?

The obligated recipient is HAMILTON PRODUCTS GROUP, INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $13,903.3.

What is the period of performance?

Start: 2026-04-03. End: 2026-05-03.

What is the specific quantity of filing cabinets being procured under this contract?

The provided data does not specify the exact quantity of filing cabinets being procured. The contract value is listed as $13,903.30, and the duration is 30 days. To determine the quantity, one would need to divide the total contract value by the unit price of each cabinet. Without the unit price or the quantity, it's impossible to ascertain how many cabinets are included in this award. This information is crucial for a thorough value analysis and for understanding the scale of the procurement.

How does the price per cabinet compare to market rates or similar government contracts?

The provided data does not include the unit price for the filing cabinets, making a direct comparison to market rates or similar government contracts impossible. To perform this analysis, we would need to know the quantity of cabinets purchased. If, for example, 100 cabinets were purchased for $139.03 each, that unit price could then be benchmarked against commercial catalogs and other federal contract awards for similar Class-5 gray filing cabinets with specific lock types. The absence of this unit cost data is a significant gap in assessing value for money.

What specific security features are included in the 'STYLE-1 LOCK, KEY CHANGE COMBINATION LOCK'?

The description 'STYLE-1 LOCK, KEY CHANGE COMBINATION LOCK' indicates a lock mechanism that allows for the combination to be changed, likely by authorized personnel, and requires a key for certain operations or access. 'Style-1' likely refers to a specific GSA-approved or industry-standard lock design for filing cabinets. Key change combination locks are often used in government settings to enhance security by enabling the combination to be reset if compromised, without needing to replace the entire lock mechanism. Further details on the specific security rating or operational nuances would require consulting the manufacturer's specifications or the detailed contract line item description.

What is the historical spending pattern for this specific type of filing cabinet by the General Services Administration?

The provided data focuses on a single, recent contract award. To analyze historical spending patterns for this specific type of filing cabinet by the GSA, one would need to query federal procurement databases (like FPDS or USASpending) for similar contracts over several fiscal years. This would involve searching for contracts with the same or similar Product Service Code (PSC) '332999' (All Other Miscellaneous Fabricated Metal Product Manufacturing) and relevant keywords like 'filing cabinet,' 'gray,' 'Class-5,' and specific lock types. Analyzing trends in award volume, total spending, average contract values, and average unit prices would reveal historical patterns and inform future procurement strategies.

What is the track record of Hamilton Products Group, Inc. in fulfilling government contracts?

The provided data identifies Hamilton Products Group, Inc. as the contractor but does not offer details on their past performance or track record with government contracts. A comprehensive assessment would require searching federal procurement databases for previous awards to this company. Key metrics to examine would include the number of contracts awarded, their value, contract types (e.g., fixed-price, cost-plus), performance ratings (if available), and any history of contract terminations or disputes. Understanding their past performance is crucial for evaluating the reliability and potential risks associated with this award.

Are there any specific performance requirements or delivery timelines mandated beyond the 30-day duration?

The data indicates a contract duration of 30 days, with an end date of May 3, 2026. This suggests a relatively short period for delivery and fulfillment. While specific performance requirements beyond the basic product specifications (gray, Class-5, specific lock) are not detailed, standard government contracts typically include clauses related to timely delivery, quality standards, and acceptance criteria. The short duration implies an urgent or immediate need for these filing cabinets. Further details on acceptance testing or specific performance metrics would likely be found in the full contract document.

Industry Classification

NAICS: Manufacturing › Other Fabricated Metal Product Manufacturing › All Other Miscellaneous Fabricated Metal Product Manufacturing

Product/Service Code: FURNITURE

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1030 ROUND BOTTOM RD, MILFORD, OH, 45150

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Foreign Owned, Foreign-Owned and U.S.-Incorporated Business, Manufacturer of Goods, Not Designated a Small Business, Special Designations

Financial Breakdown

Contract Ceiling: $13,903

Exercised Options: $13,903

Current Obligation: $13,903

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: 47QSSC25T0006

IDV Type: BPA

Timeline