GSA awards $5,687 contract for filing cabinets, highlighting competition and value in office supplies

Contract Overview

Contract Amount: $5,687 ($5.7K)

Contractor: Hamilton Products Group, Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-05-03

Contract Duration: 30 days

Daily Burn Rate: $190/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FILING CABINET, GRAY, CLASS-5-W, 2-DRAWER, LEGAL SIZE, SINGLE LOCK, KEY CHANGE COMBINATION FF-L-2937 LOCK

Place of Performance

Location: MILFORD, CLERMONT County, OHIO, 45150

State: Ohio Government Spending

Plain-Language Summary

General Services Administration obligated $5,687.08 to HAMILTON PRODUCTS GROUP, INC. for work described as: FILING CABINET, GRAY, CLASS-5-W, 2-DRAWER, LEGAL SIZE, SINGLE LOCK, KEY CHANGE COMBINATION FF-L-2937 LOCK Key points: 1. Contract awarded for essential office equipment, supporting federal agency operations. 2. Procurement utilized a competitive process, suggesting potential for favorable pricing. 3. The contract duration is short, indicating a need for timely delivery or potential for re-competition. 4. The specific item procured falls under miscellaneous fabricated metal product manufacturing. 5. The award was made through a Blanket Purchase Agreement call, a common GSA contracting vehicle. 6. The fixed-price contract type mitigates cost overrun risks for the government.

Value Assessment

Rating: good

The contract value of $5,687 for 5 units of filing cabinets appears reasonable given the unit price of approximately $1,137 per cabinet. This price point should be benchmarked against similar GSA Schedule purchases for office furniture and equipment to confirm value. The firm fixed-price structure provides cost certainty. Without direct comparison data for this specific model and configuration, a definitive value assessment is challenging, but the competitive nature of the award suggests a fair market price was likely achieved.

Cost Per Unit: $1,137 per unit (estimated)

Competition Analysis

Competition Level: full-and-open

The contract was competed under Simplified Acquisition Procedures (SAP), indicating a competitive process was employed for this award. While the specific number of bidders is not provided, SAP generally encourages broad participation. The use of a BPA call suggests that multiple vendors may have been available under the underlying agreement, further supporting a competitive environment. This approach likely facilitated price discovery and ensured the government received competitive offers.

Taxpayer Impact: The competitive award process for this contract helps ensure taxpayer dollars are used efficiently by driving down prices for essential office supplies.

Public Impact

Federal agencies requiring secure and organized document storage will benefit from these filing cabinets. The services delivered include the provision of durable, Class-5-rated, legal-size filing cabinets. The geographic impact is likely within Ohio, where the contractor is located. Workforce implications are minimal, primarily related to the manufacturing and delivery of the cabinets.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed competition metrics (number of bidders) limits full assessment of price optimization.
Specific performance standards for the filing cabinets are not detailed in the provided data.
Potential for future price increases if not re-competed effectively after the current BPA call.

Positive Signals

Awarded under a competitive process, indicating potential for good value.
Firm fixed-price contract type provides cost certainty.
Use of GSA schedules and BPA calls often streamlines procurement and can offer competitive pricing.
Contract supports essential government operations by providing necessary office equipment.

Sector Analysis

This contract falls within the broader office equipment and furniture manufacturing sector, specifically related to fabricated metal products. The market for office furniture is substantial, with government agencies being significant purchasers. GSA plays a crucial role in consolidating purchasing power for federal agencies, often leveraging established schedules and agreements like BPAs to procure common items efficiently. Benchmarks for similar office furniture procurements would typically be found within GSA Advantage! or through analysis of other agency solicitations for comparable items.

Small Business Impact

The provided data indicates that small business participation (ss: false, sb: false) was not a specific set-aside requirement for this particular award. Therefore, the direct impact on small businesses as a set-aside is not applicable. However, the prime contractor, Hamilton Products Group, Inc., may utilize small businesses in its supply chain or subcontracting efforts, which is not detailed here. The overall impact on the small business ecosystem would depend on the contractor's internal practices and the broader competitive landscape for office furniture manufacturing.

Oversight & Accountability

Oversight for this contract is primarily managed by the General Services Administration (GSA) through its Federal Acquisition Service. The use of GSA Schedules and Blanket Purchase Agreements (BPAs) inherently involves GSA's established procurement policies and oversight mechanisms. Accountability is ensured through the firm fixed-price contract terms and the requirement for delivery of specified goods. Transparency is generally maintained through GSA's public-facing platforms like GSA Advantage!, where contract information is often available. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse related to the procurement process.

Related Government Programs

GSA Federal Supply Schedule
Office Furniture Procurement
Fabricated Metal Product Manufacturing
Simplified Acquisition Procedures
Blanket Purchase Agreements

Risk Flags

Potential for price escalation in future procurements.
Limited detail on specific performance metrics.
Contractor's broader performance history not fully detailed.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $5,687.08 to HAMILTON PRODUCTS GROUP, INC.. FILING CABINET, GRAY, CLASS-5-W, 2-DRAWER, LEGAL SIZE, SINGLE LOCK, KEY CHANGE COMBINATION FF-L-2937 LOCK

Who is the contractor on this award?

The obligated recipient is HAMILTON PRODUCTS GROUP, INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $5,687.08.

What is the period of performance?

Start: 2026-04-03. End: 2026-05-03.

What is the track record of Hamilton Products Group, Inc. with federal contracts, particularly for office furniture?

Hamilton Products Group, Inc. has a history of federal contracting, primarily through GSA Schedules. While specific details on their track record for office furniture are not fully elaborated in this single award data, their presence on GSA schedules suggests they are an approved vendor for various government needs. A deeper analysis would involve reviewing their contract history across different agencies and contract types to assess performance, past issues, and overall reliability. Their ability to secure this BPA call indicates a level of established capability and compliance with GSA's procurement requirements. Further investigation into past performance evaluations or any reported disputes would provide a more comprehensive understanding of their track record.

How does the unit price of $1,137 per filing cabinet compare to similar federal contract awards or market rates?

The estimated unit price of $1,137 per filing cabinet requires careful benchmarking. GSA's online platform, GSA Advantage!, often lists prices for similar items available through federal supply schedules. Comparing this price to other competitively awarded contracts for Class-5, 2-drawer, legal-size filing cabinets with similar locking mechanisms and specifications is crucial. Market research reports or industry pricing guides for office furniture can also provide context. Without direct comparative data for this specific model and configuration, it's difficult to definitively state if $1,137 is high or low. However, given the specialized nature (Class-5 rating) and potential for bulk purchasing efficiencies through GSA, this price point warrants verification against comparable offerings to ensure optimal value for taxpayer funds.

What are the primary risks associated with this contract, and how are they mitigated?

The primary risks associated with this contract include potential for delivery delays, issues with product quality not meeting specifications, and the possibility of higher prices in future procurements if market conditions change. Mitigation strategies are in place: the contract is firm fixed-price, which caps the government's financial exposure and incentivizes the contractor to manage costs. The short duration (30 days) suggests a need for timely delivery, and the use of GSA schedules implies that the contractor has already met certain quality and capability standards. Furthermore, the competitive nature of the award process helps ensure that the selected vendor is capable of meeting the requirements at a reasonable price. Post-delivery inspection and acceptance procedures would further mitigate quality risks.

How effective is the use of Blanket Purchase Agreements (BPAs) for procuring items like filing cabinets?

Blanket Purchase Agreements (BPAs) are generally an effective tool for procuring recurring needs like office supplies, including filing cabinets. They streamline the acquisition process by establishing pre-negotiated terms, conditions, and pricing with one or more vendors under an existing contract (like a GSA Schedule). This reduces administrative burden and lead times compared to issuing new solicitations for each purchase. For items like filing cabinets, BPAs allow agencies to quickly order needed quantities as requirements arise, often at competitive prices already vetted through the underlying schedule contract. The effectiveness is maximized when BPAs are used for well-defined, predictable needs and when competition is maintained among BPA holders or through subsequent calls against the BPA.

What is the historical spending pattern for similar fabricated metal products or office furniture by the General Services Administration?

The General Services Administration (GSA) is a major procurer of office furniture and equipment, including fabricated metal products like filing cabinets. Historical spending patterns reveal significant annual outlays across various categories, driven by the needs of federal agencies. GSA utilizes multiple contracting vehicles, including Federal Supply Schedules (FSS) and Indefinite Delivery/Indefinite Quantity (IDIQ) contracts, to manage this spending. The total value of contracts awarded for office furniture and related metal products by GSA likely runs into hundreds of millions of dollars annually. Analyzing historical data would show trends in pricing, popular product types, and the performance of key suppliers. This specific contract, valued at $5,687, represents a small fraction of GSA's overall spending in this category, typical for individual task orders or BPA calls.

Industry Classification

NAICS: Manufacturing › Other Fabricated Metal Product Manufacturing › All Other Miscellaneous Fabricated Metal Product Manufacturing

Product/Service Code: FURNITURE

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1030 ROUND BOTTOM RD, MILFORD, OH, 45150

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Foreign Owned, Foreign-Owned and U.S.-Incorporated Business, Manufacturer of Goods, Not Designated a Small Business, Special Designations

Financial Breakdown

Contract Ceiling: $5,687

Exercised Options: $5,687

Current Obligation: $5,687

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: 47QSSC25T000A

IDV Type: BPA

Timeline