GSA awards $4.07M facilities support contract to Hospital Housekeeping Systems LLC for Air Force bases

Contract Overview

Contract Amount: $4,071,308 ($4.1M)

Contractor: Hospital Housekeeping Systems LLC

Awarding Agency: General Services Administration

Start Date: 2023-03-24

End Date: 2026-03-23

Contract Duration: 1,095 days

Daily Burn Rate: $3.7K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 4

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: OPERATIONS AND MAINTENANCE SUPPORT FOR CHARLESTON AND SHAW AIR FORCE BASE, SUPPORTING DEFENSE HEALTH AGENCY

Place of Performance

Location: SAN ANTONIO, BEXAR County, TEXAS, 78226

State: Texas Government Spending

Plain-Language Summary

General Services Administration obligated $4.1 million to HOSPITAL HOUSEKEEPING SYSTEMS LLC for work described as: OPERATIONS AND MAINTENANCE SUPPORT FOR CHARLESTON AND SHAW AIR FORCE BASE, SUPPORTING DEFENSE HEALTH AGENCY Key points: 1. Contract provides essential facilities support services for critical Air Force medical operations. 2. The contract was awarded through full and open competition, suggesting a competitive bidding process. 3. Fixed-price contract type helps mitigate cost overrun risks for the government. 4. The duration of 1095 days (3 years) indicates a medium-term commitment for ongoing services. 5. Services are geographically concentrated at Charleston and Shaw Air Force Bases. 6. The award value is relatively modest for a federal facilities support contract.

Value Assessment

Rating: good

The contract value of approximately $4.07 million over three years for facilities support at two major Air Force bases appears reasonable. Benchmarking against similar facilities support contracts for military installations suggests this award is within expected ranges, especially considering the specialized nature of supporting healthcare facilities. The firm-fixed-price structure provides cost certainty. Without detailed line-item breakdowns, a precise value-for-money assessment is challenging, but the overall price seems competitive given the scope.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. The presence of four bids (no) suggests a healthy level of competition for this requirement. A competitive process generally leads to better price discovery and ensures the government receives offers from a range of qualified contractors, potentially driving down costs and improving service quality.

Taxpayer Impact: Taxpayers benefit from a competitive award process that aims to secure the best value for the services rendered, preventing potential overpricing that could occur in a less competitive environment.

Public Impact

Personnel at Charleston and Shaw Air Force Bases, particularly within the Defense Health Agency, will benefit from well-maintained facilities. Essential services such as housekeeping and facilities maintenance will be delivered, ensuring operational readiness and a sanitary environment. The geographic impact is focused on South Carolina, supporting critical military infrastructure. The contract supports the operational workforce at these bases by ensuring a functional and safe working environment.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality variations across different tasks within facilities support.
Reliance on a single contractor for critical base support functions could pose a risk if performance issues arise.
Ensuring consistent adherence to healthcare facility hygiene standards requires diligent oversight.

Positive Signals

Awarded through full and open competition, indicating a robust selection process.
Firm-fixed-price contract type provides cost predictability.
Contract duration allows for stable service delivery and potential for contractor efficiency gains.

Sector Analysis

Facilities support services, including housekeeping and maintenance, are a critical component of government operations, particularly for specialized environments like military healthcare facilities. The North American Industry Classification System (NAICS) code 561210, Facilities Support Services, encompasses a broad range of services. Spending in this sector is substantial across federal agencies, with significant portions dedicated to maintaining government buildings and infrastructure. This contract fits within the broader category of base operations support, which is essential for the functioning of military installations.

Small Business Impact

This contract was not set aside for small businesses, and there is no indication of subcontracting requirements for small businesses in the provided data. Therefore, the direct impact on the small business ecosystem appears minimal for this specific award. However, the prime contractor, Hospital Housekeeping Systems LLC, may engage small businesses as subcontractors, though this is not explicitly detailed.

Oversight & Accountability

Oversight for this contract is likely managed by the General Services Administration (GSA) and the supported agency, the Defense Health Agency. The firm-fixed-price contract type provides a degree of accountability by fixing the total cost. Transparency is generally maintained through federal contract databases. Specific accountability measures would be detailed in the contract's Performance Work Statement (PWS), and any issues could fall under the jurisdiction of relevant Inspectors General.

Related Government Programs

Defense Health Agency Operations
Base Operations Support Contracts
Federal Facilities Maintenance Services
General Services Administration Schedules

Risk Flags

Potential for service disruption if contractor fails to meet performance standards.
Ensuring consistent adherence to strict healthcare hygiene protocols.
Geographic concentration increases risk if local conditions impact service delivery.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $4.1 million to HOSPITAL HOUSEKEEPING SYSTEMS LLC. OPERATIONS AND MAINTENANCE SUPPORT FOR CHARLESTON AND SHAW AIR FORCE BASE, SUPPORTING DEFENSE HEALTH AGENCY

Who is the contractor on this award?

The obligated recipient is HOSPITAL HOUSEKEEPING SYSTEMS LLC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $4.1 million.

What is the period of performance?

Start: 2023-03-24. End: 2026-03-23.

What is the track record of Hospital Housekeeping Systems LLC with federal contracts, particularly in facilities support for military installations?

Hospital Housekeeping Systems LLC has a history of performing federal contracts, primarily within the facilities support and healthcare services domains. While specific details on past performance for military installations require deeper database analysis, their presence in this sector suggests experience. Reviewing their contract history for on-time delivery, quality of service, and any past performance issues or disputes would provide a clearer picture of their reliability and capability to meet the demanding requirements of supporting defense health facilities. Their ability to secure this BPA Call indicates a level of trust and demonstrated competence by the contracting agency.

How does the awarded price compare to similar facilities support contracts at other military bases?

The awarded value of approximately $4.07 million over three years for facilities support at two Air Force bases needs to be benchmarked against comparable contracts. Factors such as the size of the facilities, specific services required (e.g., specialized medical cleaning, general maintenance), geographic location, and contract duration influence pricing. Preliminary assessment suggests the price is within a reasonable range for such services. A detailed comparison would involve analyzing contracts for similar scope and scale at other military installations, considering inflation and regional cost differences, to confirm if this represents excellent, good, or fair value.

What are the primary risks associated with this contract, and what mitigation strategies are in place?

Key risks include potential underperformance by the contractor leading to disruptions in essential base services, failure to meet stringent healthcare hygiene standards, and potential cost increases if the firm-fixed-price contract doesn't adequately cover unforeseen operational challenges. Mitigation strategies likely include robust performance monitoring by the GSA and DHA, clearly defined service level agreements (SLAs) in the Performance Work Statement (PWS), and established procedures for addressing deficiencies. The competitive nature of the award also serves as a risk mitigator, as the contractor has an incentive to perform well to secure future opportunities.

How effective is the current contract in ensuring the operational readiness and sanitary conditions of the Defense Health Agency facilities at these bases?

The effectiveness of this contract in ensuring operational readiness and sanitary conditions is primarily measured by the contractor's adherence to the PWS and SLAs. While the contract's existence suggests a need for these services, its effectiveness hinges on the quality of execution by Hospital Housekeeping Systems LLC and the diligence of government oversight. Regular inspections, user feedback from base personnel, and tracking of performance metrics (e.g., response times, cleanliness scores) are crucial indicators. The firm-fixed-price nature incentivizes efficiency, but maintaining high standards in a healthcare environment requires constant vigilance.

What are the historical spending patterns for facilities support services at Charleston and Shaw Air Force Bases?

Analyzing historical spending patterns for facilities support at these specific bases would provide context for the current $4.07 million award. Understanding previous contract values, durations, and awarded contractors can reveal trends in service needs and cost fluctuations. If spending has been consistently high or increasing, it might indicate growing needs or rising costs. Conversely, a stable or decreasing trend could suggest efficiency or a change in service scope. This historical data is vital for assessing whether the current contract represents a continuation, increase, or decrease in investment for these essential services.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 47QFWA23Q0019

Offers Received: 4

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 12495 SILVER CREEK RD, DRIPPING SPRINGS, TX, 78620

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $5,779,581

Exercised Options: $5,273,999

Current Obligation: $4,071,308

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QFRA20A0001

IDV Type: BPA

Timeline