Labor Department awards $2.87M for Contract Closeout and File Room Management Services

Contract Overview

Contract Amount: $2,868,551 ($2.9M)

Contractor: Acquisition Professionals LLC

Awarding Agency: Department of Labor

Start Date: 2022-09-30

End Date: 2026-02-12

Contract Duration: 1,231 days

Daily Burn Rate: $2.3K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: LABOR HOURS

Sector: Other

Official Description: CONTRACT CLOSEOUT AND FILE ROOM MANAGEMENT SERVICES.

Place of Performance

Location: STAFFORD, STAFFORD County, VIRGINIA, 22554

State: Virginia Government Spending

Plain-Language Summary

Department of Labor obligated $2.9 million to ACQUISITION PROFESSIONALS LLC for work described as: CONTRACT CLOSEOUT AND FILE ROOM MANAGEMENT SERVICES. Key points: 1. The contract focuses on administrative management and general management consulting services. 2. Competition was full and open, suggesting a competitive bidding process. 3. The contract value is relatively modest for federal IT or defense contracts. 4. The sector is administrative support, not a high-tech or critical infrastructure area.

Value Assessment

Rating: fair

The contract value of $2.87 million over its period of performance is moderate. Without specific benchmarks for similar file room management services, a precise pricing assessment is difficult, but it does not appear excessively high.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This method generally promotes competitive pricing and ensures the government receives fair market value.

Taxpayer Impact: The modest contract value suggests a limited direct financial impact on taxpayers, primarily covering essential administrative support functions.

Public Impact

Ensures efficient management of federal contracts and associated documentation. Supports the Department of Labor's administrative operations. Contributes to government accountability by maintaining organized records.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics provided.
Potential for scope creep in file management services.
Dependence on contractor personnel for critical administrative functions.

Positive Signals

Awarded through full and open competition.
Clear service description for contract closeout and file management.
Contract duration aligns with project needs.

Sector Analysis

This contract falls under administrative management and general management consulting services, a broad category supporting various government functions. Spending in this sector is generally stable, focused on operational efficiency rather than large-scale technological advancements.

Small Business Impact

The contract was not awarded to a small business, as indicated by 'sb': false. This suggests larger, established firms were likely the primary bidders in this full and open competition.

Oversight & Accountability

Oversight would typically be managed by the Office of the Assistant Secretary for Administration and Management (OASAM) within the Department of Labor. Standard contract monitoring procedures should ensure compliance with terms and conditions.

Related Government Programs

Administrative Management and General Management Consulting Services
Department of Labor Contracting
Office of the Assistant Secretary for Administration and Management Programs

Risk Flags

Potential for vendor lock-in if specialized systems are used.
Reliance on contractor for maintaining historical contract data.
Risk of data integrity issues if not managed properly.
Limited visibility into day-to-day operations without strong oversight.

Frequently Asked Questions

What is this federal contract paying for?

Department of Labor awarded $2.9 million to ACQUISITION PROFESSIONALS LLC. CONTRACT CLOSEOUT AND FILE ROOM MANAGEMENT SERVICES.

Who is the contractor on this award?

The obligated recipient is ACQUISITION PROFESSIONALS LLC.

Which agency awarded this contract?

Awarding agency: Department of Labor (Office of the Assistant Secretary for Administration and Management).

What is the total obligated amount?

The obligated amount is $2.9 million.

What is the period of performance?

Start: 2022-09-30. End: 2026-02-12.

What is the specific definition of 'contract closeout' and 'file room management' in the context of this contract, and what are the key performance indicators (KPIs) for success?

Contract closeout involves the formal completion of all administrative and financial actions required to terminate a contract. File room management pertains to the organization, storage, retrieval, and disposition of contract-related documents. KPIs would likely include timely closeout of contracts, accuracy of file indexing, adherence to retention policies, and efficient retrieval times for requested documents.

What are the potential risks associated with outsourcing file room management and contract closeout services, particularly concerning data security and compliance?

Risks include unauthorized access to sensitive contract information, data breaches, non-compliance with federal record-keeping regulations (like the Federal Records Act), and potential delays if the contractor fails to meet performance standards. Robust security protocols, background checks for personnel, and clear contractual obligations are crucial to mitigate these risks.

How does this contract contribute to the overall effectiveness and efficiency of the Department of Labor's acquisition and administrative processes?

By outsourcing these specialized functions, the Department of Labor can potentially improve the efficiency and speed of contract closeouts and ensure better organization of critical files. This allows agency personnel to focus on core mission activities, potentially leading to cost savings and reduced administrative burden.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 1605C2-22-Q-00079

Pricing Type: LABOR HOURS (Z)

Evaluated Preference: NONE

Contractor Details

Address: 6350 WALKER LN STE 520, ALEXANDRIA, VA, 22310

Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, DoT Certified Disadvantaged Business Enterprise, Joint Venture Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Sole Proprietorship, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $2,909,162

Exercised Options: $2,909,162

Current Obligation: $2,868,551

Actual Outlays: $2,846,913

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 1605DC20A0011

IDV Type: BPA

Timeline