DoD's $15.3M Hartwell Lake O&M Contract Awarded to TC & S/F-W LLC Under Full and Open Competition

Contract Overview

Contract Amount: $15,308,252 ($15.3M)

Contractor: TC & S/F-W LLC

Awarding Agency: Department of Defense

Start Date: 2009-09-09

End Date: 2015-04-30

Contract Duration: 2,059 days

Daily Burn Rate: $7.4K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 5

Pricing Type: COST PLUS AWARD FEE

Sector: Other

Official Description: HARTWELL LAKE O&M CONTRACT

Place of Performance

Location: HARTWELL, HART County, GEORGIA, 30643

State: Georgia Government Spending

Plain-Language Summary

Department of Defense obligated $15.3 million to TC & S/F-W LLC for work described as: HARTWELL LAKE O&M CONTRACT Key points: 1. The contract utilized a Cost Plus Award Fee (CPAF) structure, incentivizing performance through award fees. 2. Awarded after exclusion of sources, indicating a specific justification for the procurement approach. 3. The contract duration of 2059 days (approximately 5.6 years) suggests a long-term need for these services. 4. The North American Industry Classification System (NAICS) code 561210 points to Facilities Support Services. 5. The contract was awarded in Georgia, indicating a specific geographic focus for the services. 6. The 'GA' status code might indicate a General Services Administration (GSA) award, though the agency is DoD. 7. The presence of 5 bidders suggests a moderate level of competition for this contract.

Value Assessment

Rating: fair

Benchmarking the value of this $15.3 million contract is challenging without specific performance metrics and detailed cost breakdowns. The Cost Plus Award Fee (CPAF) structure allows for flexibility but can lead to higher costs if not managed tightly. Comparing it to similar facilities support contracts for the Army would require access to detailed contract data and performance evaluations. The raw dollar amount alone does not indicate whether it represents good or poor value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' which implies that while the competition was intended to be open, certain sources were excluded. This suggests a specific reason for the exclusion, potentially related to specialized capabilities or prior performance. With 5 bidders, there was a moderate level of competition, which is generally better than a sole-source award but may not achieve the same price discovery as a truly unrestricted full and open competition.

Taxpayer Impact: The exclusion of sources could potentially limit the number of competitive bids, possibly leading to a higher price for taxpayers than if all qualified sources were allowed to compete. However, the presence of 5 bidders indicates some level of market interest and potential for competitive pricing.

Public Impact

The Department of the Army benefits from facilities support services at Hartwell Lake. Services likely include maintenance, operations, and potentially security for the specified facilities. The geographic impact is concentrated in Georgia, where Hartwell Lake is located. The contract supports jobs within the facilities support services sector, potentially benefiting the local workforce in Georgia.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

The 'exclusion of sources' clause warrants further investigation to understand the rationale and potential impact on competition.
The CPAF structure requires diligent oversight to ensure award fees are tied to demonstrable value and performance, preventing cost overruns.
Without specific performance metrics, it's difficult to assess the true value-for-money achieved by this contract.

Positive Signals

The contract was competed, indicating an effort to obtain services through a competitive process.
The presence of 5 bidders suggests a reasonable level of market interest in providing these services.
The CPAF structure, if managed effectively, can incentivize contractors to achieve high levels of performance.

Sector Analysis

Facilities Support Services, categorized under NAICS code 561210, is a broad sector encompassing a wide range of services necessary for the operation and maintenance of buildings and grounds. This contract likely falls within the government's broader spending on base operations and infrastructure support. Comparable spending benchmarks would involve analyzing other large-scale facilities management contracts awarded by the Department of Defense or other federal agencies for similar types of installations or geographical areas.

Small Business Impact

The data indicates this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications or specific benefits to the small business ecosystem stemming from a set-aside. The prime contractor, TC & S/F-W LLC, would be responsible for managing the entire scope of work. Any subcontracting would be at their discretion, and there's no explicit requirement for small business participation mandated by the contract type or set-aside status.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of the Army, given their role as the servicing agency. The Cost Plus Award Fee (CPAF) structure necessitates robust performance monitoring and evaluation to justify any award fees. Transparency would depend on the agency's policies regarding the release of contract performance data and award fee determinations. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Base Operations Support Contracts
Facilities Maintenance and Repair Services
Department of Defense Service Contracts
Army Corps of Engineers Contracts

Risk Flags

Potential for limited competition due to source exclusion.
Cost control challenges inherent in CPAF contracts.
Need for robust performance monitoring to ensure value.
Lack of detailed performance data for comprehensive analysis.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $15.3 million to TC & S/F-W LLC. HARTWELL LAKE O&M CONTRACT

Who is the contractor on this award?

The obligated recipient is TC & S/F-W LLC.

Which agency awarded this contract?

Awarding agency: Department of Defense (Department of the Army).

What is the total obligated amount?

The obligated amount is $15.3 million.

What is the period of performance?

Start: 2009-09-09. End: 2015-04-30.

What specific services were included under the Hartwell Lake O&M Contract?

While the NAICS code 561210 indicates 'Facilities Support Services,' the specific services encompassed by the Hartwell Lake O&M Contract are not detailed in the provided data. Typically, such contracts involve a broad range of activities including, but not limited to, routine maintenance of buildings and grounds, utility management, waste disposal, pest control, security services, and potentially minor repairs or upkeep of infrastructure. The 'O&M' designation strongly suggests operations and maintenance responsibilities. A deeper dive into the contract's Statement of Work (SOW) would be necessary to ascertain the precise deliverables and scope.

What is the significance of 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES'?

This procurement method signifies that the contract was initially intended for full and open competition, meaning all responsible sources were permitted to submit offers. However, 'after exclusion of sources' indicates that certain potential offerors were subsequently excluded from the competition. This exclusion typically occurs for specific, justifiable reasons, such as a lack of required specialized capabilities, failure to meet pre-qualification criteria, or other documented reasons. While it aims for competition, the exclusion can limit the pool of bidders compared to a completely unrestricted process, potentially impacting price discovery and overall competitiveness.

How does the Cost Plus Award Fee (CPAF) structure impact contractor incentives and potential costs?

The Cost Plus Award Fee (CPAF) contract type reimburses the contractor for allowable costs incurred plus a fee that consists of a fixed base amount and an award amount. The award amount is determined based on the achievement of specific performance objectives outlined in the contract. This structure incentivizes the contractor to perform well and meet or exceed performance standards to earn the maximum award fee. From a cost perspective, while it allows for flexibility in unforeseen circumstances, the potential for higher costs exists if the award fee criteria are not tightly defined or if the government's oversight is insufficient, leading to higher-than-expected costs to achieve the desired performance.

What does the contract duration of 2059 days imply about the nature of the services?

A contract duration of 2059 days, which is approximately 5.6 years, suggests that the services required for the Hartwell Lake O&M Contract are of a long-term and ongoing nature. This extended period indicates a stable, continuous need for facilities support, rather than a short-term or project-specific requirement. Such durations are common for essential operational functions like base maintenance, infrastructure upkeep, and facility management, where consistent service delivery is crucial for the government's mission.

Can we assess the value for money based on the provided data?

Assessing the value for money for this $15.3 million Hartwell Lake O&M Contract based solely on the provided data is not feasible. The data includes the total contract value, awardee, agency, and basic contract type, but lacks crucial elements for a comprehensive value assessment. Key missing information includes the specific services rendered, performance metrics achieved, comparison to industry benchmarks for similar services, and detailed cost breakdowns. The Cost Plus Award Fee (CPAF) structure means the final cost is influenced by performance, making a simple dollar-amount comparison insufficient. A thorough value analysis would require reviewing the contract's performance evaluations, cost reports, and potentially comparing it against other similar contracts.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: W912HN09R0034

Offers Received: 5

Pricing Type: COST PLUS AWARD FEE (R)

Evaluated Preference: NONE

Contractor Details

Address: 346 EAGLE DR, SAN JUAN PUEBLO, NM, 87566

Business Categories: Category Business, Government, Native American Tribal Government, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, SBA Certified 8 a Joint Venture, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Tribally Owned Firm, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $15,320,758

Exercised Options: $15,320,758

Current Obligation: $15,308,252

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline