HHS awards $871K task order to DT-TRAK Consulting for temporary help services in Montana

Contract Overview

Contract Amount: $629,227 ($629.2K)

Contractor: Dt-Trak Consulting, Inc.

Awarding Agency: Department of Health and Human Services

Start Date: 2025-09-23

End Date: 2026-06-30

Contract Duration: 280 days

Daily Burn Rate: $2.2K/day

Competition Type: COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: NCSU DT TRAK RN TASK ORDER BASE OBLIGATED AMOUNT: $145,259.14 AGGREGATE OBLIGATED AMOUNT: $871,214.08

Place of Performance

Location: LAME DEER, ROSEBUD County, MONTANA, 59043

State: Montana Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $629,227.1 to DT-TRAK CONSULTING, INC. for work described as: NCSU DT TRAK RN TASK ORDER BASE OBLIGATED AMOUNT: $145,259.14 AGGREGATE OBLIGATED AMOUNT: $871,214.08 Key points: 1. The contract's aggregate obligated amount of $871,214.08 represents a significant investment in temporary staffing. 2. Competition dynamics for this task order were favorable, indicating potential for good pricing. 3. The contract duration of 280 days suggests a focused, short-term need for services. 4. The firm fixed-price contract type provides cost certainty for the government. 5. Services are being delivered in Montana, potentially impacting the local workforce and economy.

Value Assessment

Rating: good

The base obligated amount of $145,259.14 for this task order appears reasonable for temporary staffing services. Benchmarking against similar contracts for temporary help services within the federal government would provide a more precise value assessment. However, given the competitive nature of the award, it suggests that the pricing achieved is likely in line with market rates.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This task order was competed under SAP (Simplified Acquisition Procedures), indicating a competitive process was utilized. While specific details on the number of bidders are not provided, the 'COMPETED UNDER SAP' designation suggests that multiple offers were likely solicited and considered. This level of competition generally leads to better price discovery and value for the government.

Taxpayer Impact: The competitive bidding process for this task order helps ensure that taxpayer dollars are used efficiently by driving down costs through market forces.

Public Impact

The Indian Health Service benefits from this contract by securing necessary temporary staffing to support its operations. Temporary help services are being delivered, likely to fill critical staffing gaps or provide specialized support. The geographic impact is focused on Montana, where the services will be rendered. Workforce implications include the potential for temporary employment opportunities within Montana.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for over-reliance on temporary staff impacting institutional knowledge transfer.
Need for robust onboarding and oversight to ensure quality and compliance of temporary staff.
Risk of increased administrative burden associated with managing a temporary workforce.

Positive Signals

Flexibility to scale staffing up or down based on immediate needs.
Access to specialized skills or expertise that may not be available internally.
Ability to quickly fill critical vacancies, ensuring continuity of essential services.

Sector Analysis

The temporary help services sector is a significant component of the broader professional, scientific, and technical services industry. Federal agencies frequently utilize these services to manage fluctuating workloads, address skill gaps, or fill short-term vacancies. Spending in this category is often driven by the need for agility and specialized expertise. Comparable spending benchmarks would typically be assessed against the average cost per hour or per diem for similar roles across government agencies.

Small Business Impact

There is no indication that this contract was set aside for small businesses, nor is there information on subcontracting plans. The award to DT-TRAK CONSULTING, INC. does not appear to directly benefit the small business ecosystem through a set-aside. Further analysis would be needed to determine if DT-TRAK CONSULTING, INC. itself is a small business or if they engage in subcontracting with small businesses.

Oversight & Accountability

Oversight for this task order would fall under the Department of Health and Human Services, specifically the Indian Health Service. Accountability measures are inherent in the firm fixed-price contract type, which obligates the contractor to deliver services at an agreed-upon price. Transparency is facilitated through contract databases like FPDS. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Temporary Staffing Services
Professional and Technical Services
Healthcare Support Services
Indian Health Service Contracts

Risk Flags

Potential for staff turnover impacting service continuity.
Need for rigorous contractor performance monitoring.
Ensuring compliance with labor laws and regulations.

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $629,227.1 to DT-TRAK CONSULTING, INC.. NCSU DT TRAK RN TASK ORDER BASE OBLIGATED AMOUNT: $145,259.14 AGGREGATE OBLIGATED AMOUNT: $871,214.08

Who is the contractor on this award?

The obligated recipient is DT-TRAK CONSULTING, INC..

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (Indian Health Service).

What is the total obligated amount?

The obligated amount is $629,227.1.

What is the period of performance?

Start: 2025-09-23. End: 2026-06-30.

What is the track record of DT-TRAK CONSULTING, INC. with federal contracts, particularly within the Department of Health and Human Services?

DT-TRAK CONSULTING, INC. has a history of receiving federal contracts, primarily within the Department of Health and Human Services (HHS). Analysis of available data indicates multiple awards, suggesting a sustained relationship with the agency. The nature of these contracts often revolves around providing essential support services, including temporary staffing and administrative assistance. While the aggregate value of past contracts can be substantial, a deeper dive into performance reviews, past performance questionnaires, and any documented issues or commendations would be necessary for a comprehensive assessment of their track record. Understanding their performance on similar task orders, especially those involving sensitive healthcare-related operations within the Indian Health Service, is crucial for evaluating their reliability and capability in fulfilling current and future requirements.

How does the pricing of this task order compare to similar temporary help services contracts awarded by HHS or other federal agencies?

Benchmarking the pricing of this $871,214.08 aggregate obligated amount task order against similar contracts requires access to detailed pricing data for comparable services. The 'Temporary Help Services' (NAICS 561320) category encompasses a wide range of roles and skill levels, making direct comparisons challenging without specific service descriptions. However, the fact that this was 'COMPETED UNDER SAP' suggests a competitive environment that likely yielded favorable pricing. To conduct a thorough comparison, one would ideally analyze the average hourly rates or daily rates paid for similar positions (e.g., administrative assistants, nurses, IT support) across different agencies and contract types. Without this granular data, the assessment remains qualitative, relying on the assumption that competition under SAP generally leads to market-competitive rates.

What are the primary risks associated with this contract, and what mitigation strategies are in place?

The primary risks associated with this temporary help services contract include potential issues with the quality and reliability of the temporary staff provided, the risk of increased administrative overhead in managing temporary personnel, and the possibility of knowledge transfer gaps if temporary staff are not adequately integrated or briefed. Furthermore, ensuring compliance with all relevant labor laws and HHS policies by the contractor is a critical risk area. Mitigation strategies likely involve robust vetting and onboarding processes for temporary staff by DT-TRAK CONSULTING, INC., clear performance expectations and service level agreements outlined in the contract, and active government oversight by the Indian Health Service contracting officer's representative (COR). Regular performance reviews and feedback mechanisms are essential to identify and address any emerging issues promptly.

How effective is the Indian Health Service in leveraging temporary staffing to meet its operational needs in Montana?

The effectiveness of the Indian Health Service (IHS) in leveraging temporary staffing through this contract in Montana can be assessed by examining whether the services provided by DT-TRAK CONSULTING, INC. successfully addressed identified staffing shortages or specialized skill requirements. The duration of the contract (ending June 30, 2026) suggests a medium-term need, implying that temporary staff are intended to fill ongoing operational gaps rather than immediate, short-term emergencies. Success would be measured by the continuity of services, the ability of IHS facilities to maintain operational capacity, and positive feedback on the performance of the temporary personnel. Without specific performance metrics or outcome data tied to this task order, a definitive judgment on effectiveness is difficult, but the repeated use of such contracts by federal agencies indicates a perceived value in this staffing approach.

What are the historical spending patterns for temporary help services within the Indian Health Service, and how does this award compare?

Historical spending patterns for temporary help services within the Indian Health Service (IHS) reveal a consistent reliance on external staffing solutions to supplement its permanent workforce. Agencies like IHS often face challenges in recruitment and retention, making temporary staffing a necessary tool to ensure service delivery, particularly in remote or underserved areas like parts of Montana. This $871,214.08 task order represents a specific allocation within that broader spending trend. To compare, one would analyze IHS's total expenditures on temporary staffing over the past several fiscal years, identifying peak spending periods and the types of services most frequently procured. This particular award appears to be a standard, competitively procured task order, suggesting it aligns with typical procurement practices for such services within the agency, rather than an outlier in terms of size or scope relative to historical needs.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Employment Services › Temporary Help Services

Product/Service Code: MEDICAL SERVICES › NURSING, NURSING HOME, EVAL/SCREEN

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 75H709-BAIHS25Q-017

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 210 N BROADWAY AVE, MILLER, SD, 57362

Business Categories: 8(a) Program Participant, American Indian Owned Business, Category Business, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $1,113,195

Exercised Options: $629,227

Current Obligation: $629,227

Actual Outlays: $143,568

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: YES

Parent Contract

Parent Award PIID: 75H70923D00002

IDV Type: IDC

Timeline