GSA awards $4,255 contract for 30-day rental of a single filing cabinet

Contract Overview

Contract Amount: $4,255 ($4.3K)

Contractor: Alpha Safe and Vault, Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-05-03

Contract Duration: 30 days

Daily Burn Rate: $142/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 6

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FILING CABINET, BLACK, CLASS-6, 4-DRAWER, LEGAL SIZE, SINGLE LOCK, STYLE-1, KEY CHANGE COMBINATION LOCK

Place of Performance

Location: VIENNA, FAIRFAX County, VIRGINIA, 22182

State: Virginia Government Spending

Plain-Language Summary

General Services Administration obligated $4,255 to ALPHA SAFE AND VAULT, INC. for work described as: FILING CABINET, BLACK, CLASS-6, 4-DRAWER, LEGAL SIZE, SINGLE LOCK, STYLE-1, KEY CHANGE COMBINATION LOCK Key points: 1. The contract value is minimal, suggesting a low-risk, routine procurement. 2. Competition dynamics appear favorable given the 'COMPETED UNDER SAP' status. 3. The short duration of 30 days indicates a temporary need. 4. The specific item, a Class-6, 4-drawer legal size filing cabinet, is a standard office supply. 5. The vendor, ALPHA SAFE AND VAULT, INC., is likely a supplier of such equipment. 6. The contract falls under the 'All Other Miscellaneous Fabricated Metal Product Manufacturing' NAICS code.

Value Assessment

Rating: good

The contract value of $4,255 for a single filing cabinet rental over 30 days is unusual. Typically, such items are purchased outright or leased for longer durations at a lower per-unit cost. However, without specific details on the cabinet's features (e.g., security classification) or the rental context, a direct comparison is difficult. The price may reflect specialized security features or an urgent, short-term need.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under the Simplified Acquisition Procedures (SAP), indicating a competitive process for acquisitions below a certain threshold. While the exact number of bids isn't specified, SAP generally encourages multiple offers, leading to better price discovery and value for the government.

Taxpayer Impact: The competitive nature of this procurement, even under SAP, suggests that taxpayers benefited from a market-driven price for the filing cabinet rental.

Public Impact

Federal agencies requiring secure storage for legal-sized documents will benefit from this contract. The service delivered is the temporary provision of a specialized filing cabinet. The geographic impact is likely limited to the region where the General Services Administration (GSA) operates. Workforce implications are minimal, likely involving delivery and retrieval personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Unusual pricing for a standard office supply rental.
Short contract duration may indicate a temporary or poorly planned need.
Lack of detailed specifications for the 'Class-6' rating.

Positive Signals

Procured through a competitive process under SAP.
Vendor is likely specialized in secure storage solutions.
Contract awarded by the General Services Administration, a primary procurement agency.

Sector Analysis

The market for office furniture and storage solutions is mature and competitive. This contract falls within the fabricated metal products manufacturing sector, specifically for miscellaneous items. The General Services Administration (GSA) regularly procures such goods and services to support federal agencies. Benchmarks for similar rentals are not readily available due to the specialized nature and short duration.

Small Business Impact

The data indicates this contract was not specifically set aside for small businesses (ss: false, sb: false). Therefore, the primary contractor is likely a larger entity or a small business that won through open competition. There is no explicit information on subcontracting requirements, but for a single filing cabinet, significant subcontracting is improbable.

Oversight & Accountability

The General Services Administration (GSA) is responsible for overseeing this contract. As a standard procurement, it likely falls under GSA's internal oversight mechanisms. Transparency is generally maintained through contract databases like FPDS. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

GSA Office Supply Contracts
Federal Furniture Procurement
Miscellaneous Fabricated Metal Product Manufacturing Contracts

Risk Flags

High cost for a short-term rental of a single item.
Ambiguity in 'Class-6' security/fire rating.
Short contract duration may indicate planning issues or urgent, temporary needs.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $4,255 to ALPHA SAFE AND VAULT, INC.. FILING CABINET, BLACK, CLASS-6, 4-DRAWER, LEGAL SIZE, SINGLE LOCK, STYLE-1, KEY CHANGE COMBINATION LOCK

Who is the contractor on this award?

The obligated recipient is ALPHA SAFE AND VAULT, INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $4,255.

What is the period of performance?

Start: 2026-04-03. End: 2026-05-03.

What specific security features or classifications does 'Class-6' denote for this filing cabinet?

The term 'Class-6' in the context of filing cabinets typically refers to a specific level of fire resistance and security rating, often associated with protecting sensitive documents from fire damage for a defined period. However, the exact meaning and standards for 'Class-6' can vary by manufacturer and testing agency. Without further clarification from the contract documentation or the vendor (ALPHA SAFE AND VAULT, INC.), it is difficult to ascertain the precise security and fire-resistance capabilities. This ambiguity could represent a risk if the government's needs are highly specific and the cabinet does not meet an unstated, critical requirement.

Why was a filing cabinet rented for only 30 days instead of purchased?

The decision to rent a filing cabinet for a short duration of 30 days, rather than purchase one, suggests a temporary or transitional need. Possible reasons include a short-term project requiring immediate document storage, a gap while awaiting a permanent furniture order, or a pilot program testing a new office setup. The contract value of $4,255 for a single unit over this period is notably high for a standard rental, implying either specialized features (like high security or fire resistance) or potentially an expedited service requirement. The General Services Administration (GSA) likely determined that rental was the most cost-effective or timely solution for this specific, short-term requirement.

What is the typical market price or rental rate for a Class-6, 4-drawer legal size filing cabinet?

Determining a precise 'typical' market price or rental rate for a 'Class-6, 4-drawer legal size filing cabinet' is challenging without more specific classification details. Standard, non-rated 4-drawer legal size filing cabinets can be purchased for a few hundred dollars. High-security or fire-rated cabinets can range from $1,000 to several thousand dollars for purchase. Rental rates are highly variable, depending on the duration, location, and specific features. A 30-day rental for $4,255 suggests either a very high-security, specialized unit, or potentially a premium for immediate availability and a very short-term need, possibly including delivery and setup services. This price point is significantly higher than typical office furniture rentals.

What is the track record of ALPHA SAFE AND VAULT, INC. with the federal government?

ALPHA SAFE AND VAULT, INC. has secured this contract with the General Services Administration (GSA) for the rental of a filing cabinet. To assess their broader track record, one would need to examine federal procurement databases (like FPDS or SAM.gov) for previous awards, contract performance history, and any reported issues. As a company specializing in safes and vaults, their experience likely lies in secure storage solutions. The award under 'COMPETED UNDER SAP' suggests they met the requirements for this specific procurement. Further analysis would involve looking at the volume and value of contracts previously awarded to them, the agencies they've served, and their performance ratings on past federal contracts.

How does this contract compare to other GSA procurements for office furniture or storage?

This contract is unusual in its specifics: a single, high-value rental for a short duration. GSA typically procures office furniture and storage solutions through larger, longer-term contracts, often involving bulk purchases or leases for multiple items. The value of $4,255 for a 30-day rental of one filing cabinet stands out against typical furniture procurement, which might involve purchasing multiple units for a fraction of this cost over a longer period. This suggests a unique, possibly urgent, or highly specialized requirement that necessitated this specific type of short-term, high-cost rental arrangement, rather than a standard furniture acquisition.

Industry Classification

NAICS: Manufacturing › Other Fabricated Metal Product Manufacturing › All Other Miscellaneous Fabricated Metal Product Manufacturing

Product/Service Code: FURNITURE

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 6

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1656 GELDING LN, VIENNA, VA, 22182

Business Categories: Category Business, Manufacturer of Goods, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $4,255

Exercised Options: $4,255

Current Obligation: $4,255

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: 47QSSC25T0011

IDV Type: BPA

Timeline