GSA awards $3K purchase order for shredder parts, highlighting efficient procurement for specialized tools

Contract Overview

Contract Amount: $2,999 ($3.0K)

Contractor: Premier & Companies, Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-04-17

Contract Duration: 14 days

Daily Burn Rate: $214/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: SHREDDER - P/N 2605SMC

Place of Performance

Location: NEW YORK, NEW YORK County, NEW YORK, 10001

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $2,999 to PREMIER & COMPANIES, INC. for work described as: SHREDDER - P/N 2605SMC Key points: 1. Value for money appears strong given the short duration and specific item. 2. Competition dynamics are unclear due to limited information on the SAP process. 3. Risk indicators are low given the small dollar value and short performance period. 4. Performance context suggests a need for specific, readily available parts. 5. Sector positioning is within manufacturing support for federal agencies.

Value Assessment

Rating: good

The contract value of $2,999 for a shredder part (P/N 2605SMC) is relatively small. Benchmarking per-unit cost is difficult without more specific part details and market research. However, the firm fixed-price nature and short duration suggest a controlled cost environment. Compared to larger equipment procurements, this appears to be a reasonable expenditure for a necessary component.

Cost Per Unit: N/A

Competition Analysis

Competition Level: unknown

The contract was competed under SAP (Simplified Acquisition Procedures), which allows for more streamlined competition for purchases under the micro-purchase threshold. The number of bidders is not specified, but SAP typically involves multiple quotes or a limited competition. The level of competition under SAP can vary, potentially leading to less aggressive pricing than full and open competition but offering faster delivery.

Taxpayer Impact: For taxpayers, SAP aims to balance efficient procurement with fair pricing. While not as competitive as full and open, it prevents excessive costs on smaller purchases.

Public Impact

Federal agencies requiring shredder maintenance benefit from timely access to parts. The General Services Administration (GSA) facilitates this procurement, ensuring operational continuity. The service is delivered within New York, impacting local federal facilities. Workforce implications are minimal, primarily related to maintenance personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed competition information under SAP.
Potential for higher per-unit costs compared to bulk purchasing.
Limited visibility into the specific shredder model and part criticality.

Positive Signals

Firm fixed-price contract limits cost overruns.
Short performance period minimizes long-term financial commitment.
Procurement through GSA suggests adherence to established purchasing protocols.

Sector Analysis

This contract falls within the broader industrial and commercial machinery sector, specifically supporting the maintenance and operation of office equipment like shredders. The market for specialized parts can be fragmented, with pricing influenced by manufacturer agreements and availability. GSA's role in facilitating these purchases ensures federal agencies can acquire necessary components efficiently.

Small Business Impact

The data indicates this was not a small business set-aside. There is no information provided regarding subcontracting plans. Given the small dollar value, the direct impact on the broader small business ecosystem is likely minimal, though the prime contractor may source components from small businesses.

Oversight & Accountability

Oversight is provided by the General Services Administration (GSA) through its Federal Acquisition Service. The firm fixed-price nature of the purchase order provides a degree of cost control. Transparency is limited by the use of SAP, but the award is recorded. Inspector General jurisdiction would apply if fraud or significant mismanagement were suspected.

Related Government Programs

GSA Schedule Purchases
Office Equipment Maintenance
Federal Supply Schedule
Purchase Orders

Risk Flags

Limited competition transparency under SAP.
Lack of detailed part specification for market comparison.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $2,999 to PREMIER & COMPANIES, INC.. SHREDDER - P/N 2605SMC

Who is the contractor on this award?

The obligated recipient is PREMIER & COMPANIES, INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $2,999.

What is the period of performance?

Start: 2026-04-03. End: 2026-04-17.

What is the specific shredder model this part is for, and what is its criticality to agency operations?

The provided data identifies the part as P/N 2605SMC, but the specific shredder model it belongs to is not detailed. Without this information, assessing the criticality of the part to agency operations is challenging. However, given that it's a replacement part for a shredder, it likely supports document security and disposal processes within a federal agency. The short duration of the contract (14 days) suggests it's for an immediate need rather than a long-term supply agreement, implying a degree of urgency for the repair or replacement.

How does the $2,999 price compare to market rates for similar shredder parts?

Benchmarking the $2,999 price for P/N 2605SMC against market rates is difficult without knowing the exact specifications and compatibility of the part. Shredder parts can range significantly in price depending on the model, size, and type of shredder (e.g., cross-cut, strip-cut, high-security). The fact that it was procured under Simplified Acquisition Procedures (SAP) suggests it might be a component for a standard office shredder rather than a highly specialized industrial unit. A firm fixed-price purchase order for a single part at this value, especially with a short delivery window, implies a focus on availability and timely fulfillment over aggressive price negotiation typical of larger contracts.

What were the specific competition details under SAP for this purchase order?

The data indicates the contract was 'COMPETED UNDER SAP' (Simplified Acquisition Procedures). However, it does not specify the number of quotes received or the method of competition employed (e.g., GSA Advantage!, electronic RFQ). SAP allows for streamlined procurement, often involving obtaining quotes from multiple sources, but the level of competition can be less rigorous than full and open procedures. Without further details on the number of bidders or the specific SAP process used, it's impossible to definitively assess the extent of competition and its impact on price discovery for this particular purchase.

What is the track record of PREMIER & COMPANIES, INC. in fulfilling federal contracts, particularly for parts or equipment?

The provided data identifies PREMIER & COMPANIES, INC. as the awardee for this specific purchase order. To assess their track record, a deeper dive into federal procurement databases (like FPDS or SAM.gov) would be necessary. This would reveal their history of contract awards, performance ratings, and any past issues or successes. Without this external data, we can only infer that they were deemed capable of fulfilling this particular requirement based on GSA's procurement process.

What is the historical spending pattern for shredder parts or similar maintenance items by the General Services Administration?

The provided data snippet focuses on a single transaction and does not offer historical spending patterns for GSA regarding shredder parts or similar maintenance items. To analyze historical spending, one would need to query federal procurement databases for all contracts awarded by GSA (or relevant agencies) for shredder parts, maintenance services, or related office equipment over a specific period. This would reveal trends in contract values, types of parts procured, common vendors, and average pricing, providing context for the current $2,999 award.

Industry Classification

NAICS: Manufacturing › Cutlery and Handtool Manufacturing › Saw Blade and Handtool Manufacturing

Product/Service Code: HAND TOOLS

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 525 WINDSOR DR, SECAUCUS, NJ, 07094

Business Categories: Category Business, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $2,999

Exercised Options: $2,999

Current Obligation: $2,999

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Timeline