GSA's $7.1M Toner Cartridge BPA Call for Florida Offices Shows Stable Pricing

Contract Overview

Contract Amount: $7,156 ($7.2K)

Contractor: Supplies NOW Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-11

End Date: 2026-04-17

Contract Duration: 6 days

Daily Burn Rate: $1.2K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: CARTRIDGE,TONER

Place of Performance

Location: GREENACRES, PALM BEACH County, FLORIDA, 33463

State: Florida Government Spending

Plain-Language Summary

General Services Administration obligated $7,156.2 to SUPPLIES NOW INC for work described as: CARTRIDGE,TONER Key points: 1. Value for money appears reasonable given the fixed-price structure with economic price adjustments. 2. Full and open competition was utilized, suggesting a healthy market for office supplies. 3. Risk indicators are low due to the short duration and established product category. 4. Performance context is within the scope of routine office supply procurement. 5. Sector positioning is within the broader office supplies and equipment market.

Value Assessment

Rating: good

The contract's total value of $7.16 million over a 6-month period suggests a consistent demand for toner cartridges. The fixed-price structure with economic price adjustments aims to mitigate significant cost fluctuations. Benchmarking against similar GSA schedules for office supplies indicates that pricing for toner cartridges typically falls within a competitive range, and this BPA call likely reflects that market.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. The use of a Blanket Purchase Agreement (BPA) Call likely leverages pre-negotiated terms from a larger BPA, streamlining the process while still allowing for competitive pricing. The availability of multiple bidders for office supplies generally leads to better price discovery and cost savings for the government.

Taxpayer Impact: Taxpayers benefit from a competitive bidding process that helps ensure fair market prices are achieved for essential office supplies, preventing overspending.

Public Impact

Federal agencies in Florida will benefit from a reliable supply of toner cartridges. Essential office printing services will be maintained for government operations. The contract supports the ongoing operational needs of federal facilities within Florida. Workforce productivity is supported through the availability of necessary printing supplies.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases due to economic price adjustment clause if market conditions shift unfavorably.
Dependence on a single contractor (SUPPLIES NOW INC) for this specific BPA Call, though the underlying BPA may have multiple awardees.
Limited duration of the BPA Call may require frequent re-competition or extensions, introducing administrative overhead.

Positive Signals

Awarded through full and open competition, indicating a competitive marketplace.
Fixed-price structure provides a degree of cost certainty.
Short contract duration minimizes long-term financial commitment and allows for flexibility.
Procurement through GSA's Federal Acquisition Service suggests adherence to established procurement standards.

Sector Analysis

The office supplies market, including toner cartridges, is a mature and competitive sector. Federal agencies are significant consumers, often leveraging GSA schedules and BPAs to procure these items efficiently. Spending benchmarks for office supplies vary widely based on agency size and location, but consistent demand ensures a stable market. This contract fits within the broader category of government procurement for operational necessities.

Small Business Impact

The data indicates that small business participation was not a specific set-aside for this BPA Call (ss: false, sb: false). While the prime contractor is 'SUPPLIES NOW INC', it is unclear if they are a small business or if they utilize small business subcontractors. Further analysis would be needed to determine the impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract would primarily fall under the General Services Administration's Federal Acquisition Service. The BPA Call structure, being a call against an existing BPA, implies that the initial BPA underwent rigorous review. Transparency is facilitated through contract databases like FPDS. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

GSA Federal Supply Schedule
Office Supplies Procurement
Blanket Purchase Agreements (BPAs)
General Services Administration Contracts

Risk Flags

Economic Price Adjustment Clause Risk
Potential for Price Volatility
Limited Contract Duration

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $7,156.2 to SUPPLIES NOW INC. CARTRIDGE,TONER

Who is the contractor on this award?

The obligated recipient is SUPPLIES NOW INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $7,156.2.

What is the period of performance?

Start: 2026-04-11. End: 2026-04-17.

What is the typical price range for toner cartridges procured through GSA schedules, and how does this contract compare?

Toner cartridge prices on GSA schedules can vary significantly based on the specific printer model, brand, and volume. However, for common OEM (Original Equipment Manufacturer) toner cartridges, prices often range from $50 to $200 per unit. Without specific part numbers or quantities for this BPA Call, a direct comparison is difficult. The total award amount of $7.16 million over approximately six months suggests a substantial volume, implying that the per-unit cost, when calculated, should be competitive within this typical range. GSA's Advantage! portal often provides price comparison tools that could offer more granular insights if specific items were identified.

What is the track record of SUPPLIES NOW INC in fulfilling federal contracts, particularly for office supplies?

SUPPLIES NOW INC has been awarded federal contracts, as indicated by this BPA Call. A deeper dive into their contract history, available through resources like the Federal Procurement Data System (FPDS), would reveal their performance across various contract types and agencies. Analyzing past performance ratings, on-time delivery rates, and any reported disputes or contract terminations would provide a clearer picture of their reliability and experience in supplying office equipment and consumables like toner cartridges. Their presence as an awardee suggests they meet basic eligibility and capability requirements.

How does the economic price adjustment (EPA) clause typically function for office supplies, and what are the potential risks?

An Economic Price Adjustment (EPA) clause allows for modifications to the contract price based on fluctuations in specific economic factors, such as the Producer Price Index (PPI) for relevant goods or labor costs. For toner cartridges, the EPA might be tied to indices reflecting manufacturing costs, raw material prices (like plastics and toners), or transportation costs. The primary risk for the government is that the EPA could lead to price increases over the contract period, especially if inflation is high or supply chain disruptions impact manufacturing costs. Conversely, it protects the contractor from losses if costs rise unexpectedly, ensuring a stable supply.

What is the significance of this contract being a 'BPA Call' versus a direct contract award?

A Blanket Purchase Agreement (BPA) Call is a task order issued under a pre-existing BPA. BPAs are established by federal agencies to streamline the procurement of commonly purchased items or services from specific vendors, often leveraging pre-negotiated pricing and terms. A BPA Call signifies that the underlying BPA was already competed and awarded. This specific call then represents a defined order against that BPA, specifying quantities, delivery dates, and the final price for a particular requirement. This method is generally more efficient and faster than conducting a full, open competition for each individual purchase.

What are the historical spending patterns for toner cartridges by the General Services Administration or similar agencies?

GSA, through its various schedules and programs, consistently procures large volumes of office supplies, including toner cartridges, to support federal agencies. Historical spending data often shows significant annual expenditures in the hundreds of millions or even billions of dollars for office supplies nationwide. Spending patterns are influenced by factors such as the number of federal employees, agency operational needs, and the adoption of digital technologies. Fluctuations can occur due to changes in agency budgets, consolidation efforts, or shifts towards more sustainable printing practices. This particular BPA Call represents a localized portion of that broader spending trend.

Industry Classification

NAICS: Manufacturing › Other Miscellaneous Manufacturing › Office Supplies (except Paper) Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 3900 WOODLAKE BLVD, GREENACRES, FL, 33463

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $7,156

Exercised Options: $7,156

Current Obligation: $7,156

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0005

IDV Type: BPA

Timeline