GSA awards $21,155 for HP toner cartridges from Supplies Now Inc. under full and open competition

Contract Overview

Contract Amount: $21,155 ($21.2K)

Contractor: Supplies NOW Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-04-09

Contract Duration: 6 days

Daily Burn Rate: $3.5K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: CARTRIDGE, TONER: ITEM NAME CARTRIDGE, TONER I.A.W. HP P/N CF412A CARTRIDGE TYPE NEW (OEM GENUINE) SPECIAL FEATURE STANDARD YIELD CARTRIDGE FORUSE WITH HP COLOR LASERJET PRO MFP M477FDW, MFP M477FNW, MFP M477FDN, M452NW, M452DN, M452DW ANDANY OTHER P

Place of Performance

Location: GREENACRES, PALM BEACH County, FLORIDA, 33463

State: Florida Government Spending

Plain-Language Summary

General Services Administration obligated $21,155 to SUPPLIES NOW INC for work described as: CARTRIDGE, TONER: ITEM NAME CARTRIDGE, TONER I.A.W. HP P/N CF412A CARTRIDGE TYPE NEW (OEM GENUINE) SPECIAL FEATURE STANDARD YIELD CARTRIDGE FORUSE WITH HP COLOR LASERJET PRO MFP M477FDW, MFP M477FNW, MFP M477FDN, M452NW, M452DN, M452DW ANDANY OTHER P Key points: 1. The contract is for standard yield OEM genuine HP toner cartridges (CF412A). 2. The award was made by the General Services Administration (GSA) to Supplies Now Inc. 3. The contract type is Fixed Price with Economic Price Adjustment. 4. The contract is a BPA Call, indicating it's part of a larger agreement. 5. The contract duration is 6 months, ending April 9, 2026.

Value Assessment

Rating: fair

The price of $21,155 for an unspecified quantity of toner cartridges needs further benchmarking against market rates for HP CF412A. Without unit cost data, a direct comparison is difficult.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, suggesting a competitive bidding process. However, the specific mechanism (BPA Call) might limit the number of actual bidders.

Taxpayer Impact: The total award amount is relatively small, suggesting a minimal direct taxpayer impact, but the use of economic price adjustment warrants monitoring for potential cost increases.

Public Impact

Ensures availability of essential office supplies for federal agencies. Supports government operations by providing necessary printer consumables. The fixed price with economic adjustment clause could lead to fluctuating costs. Award to a single vendor, Supplies Now Inc., for this specific BPA Call.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Economic price adjustment clause may increase costs.
Lack of unit cost data hinders precise value assessment.
BPA Call mechanism may not represent maximum competition.

Positive Signals

Awarded under full and open competition.
Ensures supply of critical office consumables.
Contract managed by GSA, a reputable agency.

Sector Analysis

This purchase falls under the 'Office Supplies (except Paper) Manufacturing' sector (NAICS 339940). Spending in this sector is generally stable, driven by ongoing operational needs of federal agencies. Benchmarks for toner cartridges vary widely based on brand, yield, and contract vehicle.

Small Business Impact

The data does not indicate whether Supplies Now Inc. is a small business. Further analysis would be needed to determine the impact on small business participation.

Oversight & Accountability

The contract is managed by the General Services Administration (GSA), which has established procurement processes. Oversight would involve monitoring contract performance, adherence to terms, and managing the economic price adjustment.

Related Government Programs

Office Supplies (except Paper) Manufacturing
General Services Administration Contracting
Federal Acquisition Service Programs

Risk Flags

Potential for cost escalation due to Economic Price Adjustment.
Lack of unit cost data prevents thorough value analysis.
Limited contract duration (6 months) may require frequent re-procurement.
Competition details beyond 'full and open' are not fully specified (BPA Call).

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $21,155 to SUPPLIES NOW INC. CARTRIDGE, TONER: ITEM NAME CARTRIDGE, TONER I.A.W. HP P/N CF412A CARTRIDGE TYPE NEW (OEM GENUINE) SPECIAL FEATURE STANDARD YIELD CARTRIDGE FORUSE WITH HP COLOR LASERJET PRO MFP M477FDW, MFP M477FNW, MFP M477FDN, M452NW, M452DN, M452DW ANDANY OTHER P

Who is the contractor on this award?

The obligated recipient is SUPPLIES NOW INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $21,155.

What is the period of performance?

Start: 2026-04-03. End: 2026-04-09.

What is the estimated quantity of toner cartridges being purchased for the $21,155 award?

The provided data does not specify the quantity of toner cartridges included in the $21,155 award. This information is crucial for calculating the per-unit cost and accurately assessing the value for money. Without this detail, it's difficult to determine if the pricing is competitive or if the government is receiving a fair quantity for the expenditure.

How will the 'Economic Price Adjustment' clause impact the final cost of the toner cartridges?

The 'Economic Price Adjustment' clause allows for changes in the contract price based on fluctuations in specific economic factors, such as raw material costs or labor. This introduces uncertainty regarding the final expenditure. The government's risk is that these adjustments could lead to significantly higher costs than initially anticipated, especially if market conditions become unfavorable.

What is the expected effectiveness of this contract in meeting agency needs for toner cartridges?

The contract is expected to be effective in ensuring the availability of genuine HP toner cartridges for specific HP LaserJet Pro MFP models. The award under full and open competition suggests an effort to secure a reliable supply. However, the short 6-month duration and the potential for price increases due to the economic adjustment clause might necessitate future procurements and could impact long-term cost-effectiveness.

Industry Classification

NAICS: Manufacturing › Other Miscellaneous Manufacturing › Office Supplies (except Paper) Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 3900 WOODLAKE BLVD, GREENACRES, FL, 33463

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $21,155

Exercised Options: $21,155

Current Obligation: $21,155

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0005

IDV Type: BPA

Timeline