GSA awards $9,779.8 toner cartridge contract to Supplies Now Inc. under full and open competition

Contract Overview

Contract Amount: $9,780 ($9.8K)

Contractor: Supplies NOW Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-04-09

Contract Duration: 6 days

Daily Burn Rate: $1.6K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: CARTRIDGE, TONER: ITEM NAME CARTRIDGE, TONER I.A.W. LEXMARK P/N 52D0H0G CARTRIDGE TYPE NEW (OEM GENUINE) SPECIAL FEATURE HIGH YIELD CARTRIDGE FOR USE WITH LEXMARK COLOR LASER PRINTER SERIES MS710, MS711, MS810, MS811, MS812 AND ANY OTHER PRINTER USIN

Place of Performance

Location: GREENACRES, PALM BEACH County, FLORIDA, 33463

State: Florida Government Spending

Plain-Language Summary

General Services Administration obligated $9,779.8 to SUPPLIES NOW INC for work described as: CARTRIDGE, TONER: ITEM NAME CARTRIDGE, TONER I.A.W. LEXMARK P/N 52D0H0G CARTRIDGE TYPE NEW (OEM GENUINE) SPECIAL FEATURE HIGH YIELD CARTRIDGE FOR USE WITH LEXMARK COLOR LASER PRINTER SERIES MS710, MS711, MS810, MS811, MS812 AND ANY OTHER PRINTER USIN Key points: 1. Contract awarded for high-yield toner cartridges compatible with Lexmark printers. 2. The contract duration is 6 months, ending April 9, 2026. 3. This is a fixed-price contract with economic price adjustment provisions. 4. The procurement was conducted under full and open competition. 5. The contract was issued as a BPA Call, indicating it's part of a larger agreement. 6. The specific item is a new, genuine Lexmark part (P/N 52D0H0G).

Value Assessment

Rating: fair

The contract value of $9,779.8 for a 6-month supply of toner cartridges appears to be a relatively small, tactical purchase. Without specific volume data or comparable contract pricing for high-yield Lexmark cartridges, a precise value-for-money assessment is difficult. However, the use of a BPA call suggests potential for pre-negotiated favorable terms. The fixed-price with economic price adjustment structure aims to mitigate supplier risk from market fluctuations while providing some cost certainty.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit offers. The specific number of bidders is not provided, but this method generally promotes competitive pricing and allows the government to select the best value. As a BPA Call, it likely leverages existing competition established under the parent Blanket Purchase Agreement.

Taxpayer Impact: Full and open competition ensures that taxpayer dollars are used efficiently by fostering a competitive environment that drives down prices and encourages innovation.

Public Impact

Federal agencies utilizing Lexmark MS710, MS711, MS810, MS811, MS812, and similar series printers will benefit from a reliable supply of toner. The contract ensures the availability of essential office supplies for daily operations. The geographic impact is primarily within Florida, where the contract is registered. The contract supports the operational needs of government offices, indirectly impacting the federal workforce.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific volume data makes it hard to assess if the price is truly competitive.
Economic price adjustment clauses can introduce cost uncertainty over the contract term.
Limited contract duration (6 months) may necessitate frequent re-procurement, increasing administrative burden.

Positive Signals

Awarded under full and open competition, suggesting a competitive bidding process.
Use of a BPA Call implies leveraging existing, potentially pre-vetted, supplier relationships.
Contract specifies genuine OEM parts, ensuring quality and compatibility.

Sector Analysis

The office supplies sector, particularly for printer consumables, is characterized by a mix of large manufacturers and specialized distributors. Government procurement of these items is substantial, often managed through large IDIQ contracts and BPAs to ensure efficient and cost-effective acquisition. This contract for specific Lexmark toner fits within the broader category of office equipment and supplies, a mature market with established pricing benchmarks.

Small Business Impact

The provided data does not indicate if this contract included small business set-asides or subcontracting requirements. As the awardee is 'SUPPLIES NOW INC', further investigation would be needed to determine its size status and its approach to small business utilization.

Oversight & Accountability

The General Services Administration (GSA) Federal Acquisition Service oversees this contract. Oversight is typically managed through contract administration, performance monitoring, and adherence to the terms of the BPA and the call order. Transparency is facilitated by public contract databases, though detailed performance metrics may not always be publicly available.

Related Government Programs

Office Supplies Procurement
Lexmark Printer Consumables
GSA Federal Acquisition Service Contracts
BPA Calls

Risk Flags

Limited competition data available
Unclear volume of units purchased
Potential for price increases due to economic adjustment clause

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $9,779.8 to SUPPLIES NOW INC. CARTRIDGE, TONER: ITEM NAME CARTRIDGE, TONER I.A.W. LEXMARK P/N 52D0H0G CARTRIDGE TYPE NEW (OEM GENUINE) SPECIAL FEATURE HIGH YIELD CARTRIDGE FOR USE WITH LEXMARK COLOR LASER PRINTER SERIES MS710, MS711, MS810, MS811, MS812 AND ANY OTHER PRINTER USIN

Who is the contractor on this award?

The obligated recipient is SUPPLIES NOW INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $9,779.8.

What is the period of performance?

Start: 2026-04-03. End: 2026-04-09.

What is the typical price range for Lexmark P/N 52D0H0G high-yield toner cartridges in the federal market?

Determining the exact market price for a specific toner cartridge like the Lexmark P/N 52D0H0G requires access to historical federal procurement data and commercial price lists. However, high-yield toner cartridges for enterprise-level printers can range from $100 to $300 or more, depending on the model, yield, and vendor. Given the contract value of $9,779.8 and a 6-month duration, if this were for a single unit, it would be exceptionally high. It is more likely that this value represents a bulk purchase or multiple units over the contract period. Without the quantity purchased, a direct price per unit comparison is not feasible. Federal agencies often leverage GSA Schedules or BPAs to secure competitive pricing, but variations exist based on negotiated discounts and contract type.

How many bids were received for this contract, and what does this imply for price competition?

The provided data indicates the contract was awarded under 'FULL AND OPEN COMPETITION' but does not specify the number of bids received. Full and open competition means that all responsible sources were allowed to submit proposals. A higher number of bids generally leads to more robust price competition, potentially resulting in lower prices for the government. Conversely, a low number of bids, even under full and open competition, might suggest limited market interest or a highly specialized requirement. As this is a BPA Call, the initial competition likely occurred when the parent BPA was established, and this call order leverages that existing framework. The specific number of offers for this call order would provide more insight into the immediate competition for this particular purchase.

What is the track record of Supplies Now Inc. as a federal contractor?

Supplies Now Inc. is listed as the awardee for this contract. To assess their track record, one would need to examine their past performance on federal contracts. This includes reviewing contract history for on-time delivery, product quality, compliance with terms, and any past performance issues or disputes. Information on their size status (small or large business) and any small business subcontracting achievements would also be relevant. A thorough review of federal procurement databases (like FPDS or SAM.gov) would be necessary to build a comprehensive picture of their history as a government supplier.

What is the significance of the 'FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT' contract type for this toner purchase?

The 'FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT' (FPEPA) contract type means the base price is fixed, but it can be adjusted based on specified economic factors, typically related to inflation or changes in raw material costs. For toner cartridges, this might protect the contractor against significant increases in manufacturing costs or shipping expenses during the contract period. For the government, it offers some price stability compared to purely cost-reimbursement contracts, but it introduces a degree of uncertainty as prices could rise. The effectiveness of the economic price adjustment clause depends on the specific index or formula used and the volatility of the relevant market factors.

How does this contract align with broader GSA strategies for office supply procurement?

This contract, issued as a BPA Call by GSA's Federal Acquisition Service, aligns with GSA's strategy of consolidating and streamlining procurement for common goods and services. BPAs, especially those established under large IDIQ contracts, allow agencies to quickly procure needed items from pre-vetted vendors, often with negotiated pricing. GSA aims to achieve economies of scale and reduce administrative burden through such mechanisms. The focus on specific, genuine OEM parts like the Lexmark P/N 52D0H0G also reflects a commitment to ensuring operational continuity and avoiding compatibility issues that could arise from using non-genuine supplies.

Industry Classification

NAICS: Manufacturing › Other Miscellaneous Manufacturing › Office Supplies (except Paper) Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 3900 WOODLAKE BLVD, GREENACRES, FL, 33463

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $9,780

Exercised Options: $9,780

Current Obligation: $9,780

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0005

IDV Type: BPA

Timeline