GSA awards $16,661 contract for extra high-yield toner cartridges to Supplies Now Inc

Contract Overview

Contract Amount: $16,661 ($16.7K)

Contractor: Supplies NOW Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-04-09

Contract Duration: 6 days

Daily Burn Rate: $2.8K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: CARTRIDGE, TONER: ITEM NAME CARTRIDGE, TONER I.A.W. LEXMARK P/N 72K0XKG CARTRIDGE TYPE NEW (OEM GENUINE) SPECIAL FEATURES EXTRA HIGH YIELD CARTRIDGE FOR USE WITH LEXMARK LASERPRINT CS820, CX820, CX825, CX860 SERIES AND ANY OTHER PRINTER USING LEXMARK

Place of Performance

Location: GREENACRES, PALM BEACH County, FLORIDA, 33463

State: Florida Government Spending

Plain-Language Summary

General Services Administration obligated $16,661.1 to SUPPLIES NOW INC for work described as: CARTRIDGE, TONER: ITEM NAME CARTRIDGE, TONER I.A.W. LEXMARK P/N 72K0XKG CARTRIDGE TYPE NEW (OEM GENUINE) SPECIAL FEATURES EXTRA HIGH YIELD CARTRIDGE FOR USE WITH LEXMARK LASERPRINT CS820, CX820, CX825, CX860 SERIES AND ANY OTHER PRINTER USING LEXMARK Key points: 1. Value for money appears reasonable given the fixed-price structure with economic price adjustment for OEM genuine extra high-yield cartridges. 2. Competition dynamics indicate a full and open competition, suggesting a healthy market for these supplies. 3. Risk indicators are low, with a short duration contract and a clear product specification. 4. Performance context is established through the Federal Acquisition Service, a known entity for managing supply contracts. 5. Sector positioning is within office supplies, a mature and competitive market segment.

Value Assessment

Rating: good

The contract value of $16,661 for a six-month period for extra high-yield toner cartridges is within a reasonable range for government procurement. The use of OEM genuine cartridges ensures compatibility and expected performance, which can justify a premium over third-party options. Benchmarking against similar GSA schedule contracts for toner would provide a more precise value assessment, but the fixed-price with economic adjustment structure offers some cost control.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This approach is generally preferred as it fosters price discovery and can lead to more competitive pricing. The specific number of bidders is not provided, but the designation suggests a robust competitive process was followed.

Taxpayer Impact: Full and open competition ensures that taxpayer dollars are used efficiently by leveraging market forces to secure the best possible prices for essential supplies.

Public Impact

Federal agencies utilizing Lexmark CS820, CX820, CX825, CX860 series printers will benefit from a reliable supply of toner. The contract ensures the delivery of essential office supplies, supporting daily operations of government offices. The geographic impact is noted as Florida (FL), suggesting these supplies are intended for agencies within that state. Workforce implications are minimal, primarily impacting procurement and logistics personnel managing office supplies.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases due to economic price adjustment clause if market conditions fluctuate significantly.
Reliance on a single manufacturer's OEM product may limit long-term cost savings if compatible alternatives exist.

Positive Signals

Award to a single vendor under full and open competition suggests a competitive bid was received.
Use of OEM genuine cartridges ensures product quality and compatibility, reducing risks of equipment damage or poor print quality.
Short contract duration (6 months) allows for frequent re-evaluation of market prices and vendor performance.

Sector Analysis

This contract falls within the office supplies sector, specifically focusing on printer consumables. The market for toner cartridges is mature, with numerous manufacturers and distributors. Government agencies are significant consumers of these supplies, often procuring them through GSA schedules or similar contract vehicles to achieve economies of scale and ensure compliance. Spending benchmarks for toner can vary widely based on printer model, yield, and competition.

Small Business Impact

The contract was not set aside for small businesses, and the awarded vendor, Supplies Now Inc., is not explicitly identified as a small business in the provided data. There is no indication of subcontracting requirements for small businesses on this specific award. The impact on the small business ecosystem is neutral, as this appears to be a standard supply contract not specifically designed to foster small business participation.

Oversight & Accountability

Oversight for this contract would typically fall under the purview of the General Services Administration (GSA), specifically the Federal Acquisition Service. Accountability measures are inherent in the fixed-price contract structure and the vendor's obligation to deliver specified goods. Transparency is facilitated by the public nature of federal contract awards, allowing for review of basic contract details.

Related Government Programs

GSA Federal Supply Schedule
Office Supplies Procurement
Printer Consumables Contracts

Risk Flags

Economic Price Adjustment Clause
Reliance on OEM Product

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $16,661.1 to SUPPLIES NOW INC. CARTRIDGE, TONER: ITEM NAME CARTRIDGE, TONER I.A.W. LEXMARK P/N 72K0XKG CARTRIDGE TYPE NEW (OEM GENUINE) SPECIAL FEATURES EXTRA HIGH YIELD CARTRIDGE FOR USE WITH LEXMARK LASERPRINT CS820, CX820, CX825, CX860 SERIES AND ANY OTHER PRINTER USING LEXMARK

Who is the contractor on this award?

The obligated recipient is SUPPLIES NOW INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $16,661.1.

What is the period of performance?

Start: 2026-04-03. End: 2026-04-09.

What is the typical price range for Lexmark P/N 72K0XKG extra high-yield toner cartridges in the federal market?

The provided data indicates a contract value of $16,661.10 for an unspecified quantity of Lexmark P/N 72K0XKG extra high-yield toner cartridges over a six-month period. Without the exact quantity or unit price, a direct comparison is difficult. However, based on publicly available GSA Advantage data and other federal contract awards, similar extra high-yield OEM toner cartridges for Lexmark enterprise printers can range from approximately $150 to $300 per cartridge, depending on the specific model, vendor, and contract vehicle. The total value suggests a significant quantity or a specific pricing agreement negotiated under the BPA call.

How does the economic price adjustment (EPA) clause typically function for toner contracts?

An Economic Price Adjustment (EPA) clause in a contract allows for adjustments to the contract price based on fluctuations in specified economic factors, such as the cost of raw materials, labor, or other input costs. For toner cartridges, an EPA might be tied to the price of specific chemical components, plastics, or transportation costs. The contract would define the specific index or formula used to calculate the adjustment, and there are usually caps or limitations on how much the price can increase or decrease. This clause aims to protect both the contractor from unforeseen cost increases and the government from excessive price hikes, while acknowledging market volatility.

What is the significance of 'BPA CALL' as the award type?

A BPA CALL signifies that this contract action is a task order issued against an existing Blanket Purchase Agreement (BPA). BPAs are established by federal agencies to streamline the procurement of commonly purchased supplies or services. They are not contracts in themselves but rather agreements that set forth terms, conditions, prices, and clauses for future purchases. A 'BPA CALL' means that Supplies Now Inc. previously had a BPA in place with the General Services Administration (GSA), and this specific award is a call or order placed against that BPA. This method is efficient for recurring needs.

What are the potential risks associated with purchasing OEM genuine toner versus compatible alternatives?

Purchasing OEM genuine toner, like the Lexmark P/N 72K0XKG specified here, ensures guaranteed compatibility, optimal print quality, and full printer functionality, often including warranty protection for the printer itself. The primary risk of OEM is typically a higher cost compared to compatible or remanufactured cartridges. Conversely, compatible alternatives may offer significant cost savings but carry risks such as lower print quality, potential for leaks or damage to the printer, voiding the printer's warranty, and sometimes inconsistent performance. For critical government operations where reliability and quality are paramount, the higher cost of OEM is often deemed a worthwhile trade-off for reduced risk.

How does the 'Office Supplies (except Paper) Manufacturing' NAICS code relate to this toner cartridge purchase?

The North American Industry Classification System (NAICS) code 339940, 'Office Supplies (except Paper) Manufacturing,' is assigned to establishments primarily engaged in manufacturing office supplies, excluding paper products. This includes items like pens, pencils, binders, staplers, and importantly, printer ink and toner cartridges. While this contract is for the *purchase* of toner cartridges, the NAICS code likely reflects the primary business activity of the manufacturer or the category under which the supplier is listed within GSA's system. It signifies that the product falls within the manufacturing domain of non-paper office supplies.

Industry Classification

NAICS: Manufacturing › Other Miscellaneous Manufacturing › Office Supplies (except Paper) Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 3900 WOODLAKE BLVD, GREENACRES, FL, 33463

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $16,661

Exercised Options: $16,661

Current Obligation: $16,661

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0005

IDV Type: BPA

Timeline