GSA awards $13K BPA Call for toner cartridges to Supplies Now Inc., with a 6-day duration

Contract Overview

Contract Amount: $13,086 ($13.1K)

Contractor: Supplies NOW Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-04-09

Contract Duration: 6 days

Daily Burn Rate: $2.2K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: CARTRIDGE, TONER I.A.W. HEWLETT PACKARD P/N: CF360A

Place of Performance

Location: GREENACRES, PALM BEACH County, FLORIDA, 33463

State: Florida Government Spending

Plain-Language Summary

General Services Administration obligated $13,085.53 to SUPPLIES NOW INC for work described as: CARTRIDGE, TONER I.A.W. HEWLETT PACKARD P/N: CF360A Key points: 1. Value for money appears fair given the short duration and specific item, but detailed pricing analysis is needed. 2. Full and open competition was utilized, suggesting a competitive market for these supplies. 3. Risk indicators are low due to the short contract term and standard nature of the supplies. 4. Performance context is limited by the brief duration; actual delivery and quality will be key. 5. Sector positioning is within office supplies, a mature and competitive market. 6. The contract type (Fixed Price with Economic Price Adjustment) offers some flexibility but requires monitoring for price fluctuations.

Value Assessment

Rating: fair

The contract value of $13,085.53 for a 6-day period for toner cartridges seems reasonable for a Blanket Purchase Agreement (BPA) Call. However, without specific unit pricing or comparison to similar recent awards for the same or equivalent toner, a definitive value assessment is difficult. The fixed-price with economic price adjustment (EPA) structure introduces a variable that could impact the final cost, necessitating careful monitoring of market prices for Hewlett Packard P/N: CF360A.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. The specific mechanism, a BPA Call, suggests it was likely issued against an existing GSA Schedule contract. The level of competition for this specific call is not detailed, but the overall approach implies a healthy market for office supplies.

Taxpayer Impact: Full and open competition generally benefits taxpayers by fostering a competitive environment that can lead to better pricing and a wider selection of qualified vendors.

Public Impact

Federal agencies requiring Hewlett Packard CF360A toner cartridges will benefit from this award. The service delivered is the provision of essential office supplies. The geographic impact is focused on Florida (ST: FL, SN: FLORIDA), where the contractor is located. Workforce implications are minimal, likely involving logistics and administrative support for order fulfillment.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases due to Economic Price Adjustment clause if market prices for toner rise significantly.
Dependence on a single supplier (Supplies Now Inc.) for the duration of this specific BPA Call.
Limited performance data available due to the very short contract duration (6 days).

Positive Signals

Awarded under full and open competition, suggesting a competitive process.
Standardized product (Hewlett Packard toner) reduces complexity and potential for performance issues.
Short duration minimizes long-term financial commitment and allows for re-competition if needed.

Sector Analysis

This contract falls within the office supplies sector, specifically for printer consumables. The market for toner cartridges is mature and highly competitive, with numerous manufacturers and distributors. Government spending in this category is substantial, often managed through GSA Schedules and other procurement vehicles to leverage bulk purchasing power and ensure fair pricing. This BPA Call represents a small slice of that overall spending.

Small Business Impact

The data indicates that small business participation (ss: false, sb: false) was not a specific set-aside for this particular BPA Call. While the prime contractor's size is not specified, the award was made under full and open competition. There is no explicit information regarding subcontracting plans or their impact on the small business ecosystem for this specific award.

Oversight & Accountability

Oversight for this contract would primarily fall under the General Services Administration (GSA), specifically the Federal Acquisition Service. As a BPA Call, it is an order against a previously established contract vehicle. Accountability is maintained through standard procurement regulations and the terms of the BPA Call itself. Transparency is facilitated by public contract databases where such awards are reported.

Related Government Programs

GSA Federal Supply Schedule
Office Supplies Procurement
Printer and Copier Supplies
BPA Calls

Risk Flags

Economic Price Adjustment clause requires monitoring for potential cost increases.
Short contract duration limits performance evaluation opportunities.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $13,085.53 to SUPPLIES NOW INC. CARTRIDGE, TONER I.A.W. HEWLETT PACKARD P/N: CF360A

Who is the contractor on this award?

The obligated recipient is SUPPLIES NOW INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $13,085.53.

What is the period of performance?

Start: 2026-04-03. End: 2026-04-09.

What is the typical unit price for a Hewlett Packard CF360A toner cartridge under similar GSA Schedule contracts?

Determining the precise unit price benchmark for a Hewlett Packard CF360A toner cartridge requires access to detailed GSA Schedule contract data and recent BPA Call awards for the same item. Generally, prices can vary based on volume discounts, contract duration, and specific EPA clauses. However, for context, similar toner cartridges often range from $50 to $150 per unit depending on the model and supplier. Without the exact quantity ordered under this $13,085.53 BPA Call, a direct unit cost comparison is not feasible. Further analysis would involve examining the quantity of cartridges purchased and comparing the resulting unit price against publicly available GSA Advantage! data or other awarded BPA Calls for the same or equivalent part numbers.

How does the 6-day duration of this BPA Call impact the overall value assessment?

The extremely short 6-day duration of this BPA Call significantly limits the scope and potential impact of the contract. It suggests an urgent, short-term need for a specific quantity of toner cartridges rather than an ongoing supply requirement. This short timeframe reduces the risk associated with long-term price fluctuations or performance issues. From a value perspective, it means the $13,085.53 award is for immediate fulfillment. While it doesn't allow for extensive performance evaluation, it also minimizes the potential for overspending on a prolonged contract. The primary value lies in the rapid acquisition of necessary supplies.

What are the potential risks associated with the 'Fixed Price with Economic Price Adjustment' (EPA) contract type for this toner purchase?

The 'Fixed Price with Economic Price Adjustment' (EPA) contract type introduces a degree of risk related to price volatility for this toner purchase. While the base price is fixed, the EPA clause allows for adjustments based on fluctuations in market prices, typically tied to an index. For taxpayers, the risk is that the final cost could exceed the initially awarded amount if the market price for the Hewlett Packard CF360A toner cartridge increases significantly during the contract period. Conversely, if prices decrease, the government could benefit from a lower final cost. Effective oversight requires monitoring the relevant economic indicators or market prices to ensure any adjustments are justified and align with the contract's EPA terms.

What does 'BPA CALL' signify in the context of this award?

A 'BPA CALL' signifies that this award is an individual order placed against a pre-existing Blanket Purchase Agreement (BPA). BPAs are established by federal agencies to streamline the process of purchasing commonly needed supplies or services from specific vendors, often those holding GSA Schedule contracts. A BPA Call is essentially a task order or a specific purchase request made under the terms and conditions previously negotiated in the parent BPA. This method is used to expedite repetitive purchases, reduce administrative burden, and leverage pre-negotiated pricing, making it an efficient way to procure items like toner cartridges.

How does the contractor, Supplies Now Inc., perform on other federal contracts?

Information regarding the specific performance history of 'Supplies Now Inc.' on other federal contracts is not directly available within the provided data snippet. A comprehensive assessment of the contractor's track record would require accessing broader federal procurement databases (like FPDS-NG or SAM.gov) to review past performance evaluations, contract awards, and any reported issues or successes. Without this external data, it is difficult to ascertain their reliability, quality of service, or adherence to contract terms on a wider scale beyond this single BPA Call.

Industry Classification

NAICS: Manufacturing › Other Miscellaneous Manufacturing › Office Supplies (except Paper) Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 3900 WOODLAKE BLVD, GREENACRES, FL, 33463

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $13,086

Exercised Options: $13,086

Current Obligation: $13,086

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0005

IDV Type: BPA

Timeline