GSA's $10,848 Toner Cartridge Purchase from Supplies Now Inc. Under Full and Open Competition

Contract Overview

Contract Amount: $10,848 ($10.8K)

Contractor: Supplies NOW Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-02

End Date: 2026-04-08

Contract Duration: 6 days

Daily Burn Rate: $1.8K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: CARTRIDGE,TONER PN: W2123A MAGENTA

Place of Performance

Location: GREENACRES, PALM BEACH County, FLORIDA, 33463

State: Florida Government Spending

Plain-Language Summary

General Services Administration obligated $10,848 to SUPPLIES NOW INC for work described as: CARTRIDGE,TONER PN: W2123A MAGENTA Key points: 1. The contract is for magenta toner cartridges, a common office supply. 2. Supplies Now Inc. is the awardee under a BPA Call. 3. The contract duration is 6 months, ending April 2026. 4. The pricing is fixed with economic price adjustment. 5. The NAICS code 339940 indicates Office Supplies manufacturing.

Value Assessment

Rating: fair

The awarded price of $10,848 for 1808 units (approximately $6.00/unit) appears competitive for toner cartridges, but the economic price adjustment clause introduces potential variability. Benchmarking against similar government contracts for this specific model (W2123A) is recommended.

Cost Per Unit: $6.00

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition via a BPA Call, suggesting a competitive bidding process. This method generally promotes price discovery and potentially lower prices for the government.

Taxpayer Impact: The use of full and open competition is positive for taxpayers, as it aims to secure the best value through market forces.

Public Impact

Ensures availability of essential office supplies for federal agencies. Supports competition among office supply vendors. Potential for price fluctuations due to economic price adjustment.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Economic price adjustment clause could lead to increased costs.
Limited contract duration (6 months) may require frequent re-competition.

Positive Signals

Awarded under full and open competition.
Utilizes a BPA Call, potentially streamlining procurement.

Sector Analysis

This purchase falls under the office supplies sector, which is characterized by a wide range of vendors and relatively stable demand. Spending benchmarks for toner cartridges vary significantly by model and volume, but competitive pricing is generally expected.

Small Business Impact

While the award was made under full and open competition, it's unclear if small businesses participated or benefited from subcontracting opportunities. Further analysis would be needed to assess small business impact.

Oversight & Accountability

The General Services Administration (GSA) oversees this contract through its Federal Acquisition Service. Oversight typically involves ensuring compliance with procurement regulations and contract terms.

Related Government Programs

Office Supplies (except Paper) Manufacturing
General Services Administration Contracting
Federal Acquisition Service Programs

Risk Flags

Potential for cost overruns due to EPA clause.
Limited contract duration requires future procurement efforts.
Lack of specific small business participation data.
Need for direct price benchmarking against similar contracts.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $10,848 to SUPPLIES NOW INC. CARTRIDGE,TONER PN: W2123A MAGENTA

Who is the contractor on this award?

The obligated recipient is SUPPLIES NOW INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $10,848.

What is the period of performance?

Start: 2026-04-02. End: 2026-04-08.

What is the expected price range for this specific toner cartridge model under similar government contracts?

Benchmarking the awarded price of approximately $6.00 per unit against historical government contract data for the HP W2123A magenta toner cartridge is crucial. Factors like volume discounts, contract type (e.g., fixed-price vs. with adjustment), and vendor-specific agreements can influence pricing. Without direct comparative data, assessing the true value is challenging, but this price point seems within a reasonable range for bulk government purchases.

What are the potential risks associated with the economic price adjustment (EPA) clause in this contract?

The EPA clause allows for price increases based on economic factors, such as inflation or raw material costs. This introduces uncertainty for the government's budget, as the final cost may exceed initial projections. The agency should closely monitor the triggers for EPA adjustments and ensure they are reasonable and tied to verifiable market indices to mitigate potential overspending.

How effectively does the BPA Call mechanism ensure competitive pricing for office supplies?

BPA Calls, when used within a pre-competed Basic Ordering Agreement (BOA), can streamline procurement and potentially offer competitive pricing if the underlying BOA was awarded competitively. However, the effectiveness relies on the initial competition for the BOA and the specific call's terms. For high-volume or critical items, ensuring the BPA Call itself includes sufficient competition or market research is vital for optimal price discovery.

Industry Classification

NAICS: Manufacturing › Other Miscellaneous Manufacturing › Office Supplies (except Paper) Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 3900 WOODLAKE BLVD, GREENACRES, FL, 33463

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $10,848

Exercised Options: $10,848

Current Obligation: $10,848

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0005

IDV Type: BPA

Timeline