GSA's $6.8M Toner Cartridge BPA Call to Supplies Now Inc. awarded for 6 months

Contract Overview

Contract Amount: $6,814 ($6.8K)

Contractor: Supplies NOW Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-01

End Date: 2026-04-07

Contract Duration: 6 days

Daily Burn Rate: $1.1K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: CARTRIDGE,TONER

Place of Performance

Location: GREENACRES, PALM BEACH County, FLORIDA, 33463

State: Florida Government Spending

Plain-Language Summary

General Services Administration obligated $6,813.63 to SUPPLIES NOW INC for work described as: CARTRIDGE,TONER Key points: 1. Value for money assessed through competitive bidding and fixed-price structure. 2. Competition dynamics indicate a potentially favorable pricing environment. 3. Risk indicators include the short duration and fixed-price nature, limiting long-term price volatility. 4. Performance context is within the broader office supplies category managed by GSA. 5. Sector positioning is within the general government supplies and services market.

Value Assessment

Rating: good

The contract's value is benchmarked against similar GSA schedule awards for office supplies. The fixed-price structure with economic price adjustment aims to provide cost certainty while allowing for market fluctuations. Given the competitive nature of the award, the pricing is expected to be fair and reasonable, reflecting market conditions for toner cartridges.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, likely through a GSA Multiple Award Schedule (MAS) BPA Call. The specific number of bidders is not provided, but the 'full and open' designation suggests a robust competitive process. This level of competition generally leads to better price discovery and potentially lower costs for the government.

Taxpayer Impact: A full and open competition ensures that taxpayers benefit from the most competitive pricing available in the market for these essential supplies.

Public Impact

Federal agencies requiring toner cartridges will benefit from this contract. The contract delivers essential office supplies to support daily operations. Geographic impact is nationwide, as GSA serves federal agencies across the US. Workforce implications are minimal, primarily related to the procurement and distribution of supplies.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases due to economic price adjustment clause if market prices rise significantly.
Short contract duration may necessitate frequent re-competition or extensions, leading to administrative overhead.

Positive Signals

Awarded through full and open competition, suggesting competitive pricing.
Fixed-price structure provides cost predictability for the government.
GSA's established procurement processes offer a degree of reliability.

Sector Analysis

This contract falls within the office supplies sector, a mature market characterized by numerous manufacturers and distributors. GSA's Federal Acquisition Service (FAS) manages a vast array of these types of contracts to ensure efficient procurement for federal agencies. Spending benchmarks for office supplies are typically tracked by GSA's category management efforts, aiming for cost savings through consolidated purchasing power.

Small Business Impact

The provided data indicates that small business participation (sb) is false for this specific award. There is no indication of a small business set-aside. Subcontracting implications are not detailed, but typically for supply contracts of this nature, direct fulfillment by the prime contractor is common. The impact on the small business ecosystem is neutral, as it does not appear to be a targeted set-aside contract.

Oversight & Accountability

Oversight is provided by the General Services Administration (GSA) through its Federal Acquisition Service. Accountability measures are embedded in the contract terms, including performance expectations and payment clauses. Transparency is facilitated by public contract databases, although specific performance metrics are not detailed here. Inspector General jurisdiction would apply in cases of fraud or mismanagement.

Related Government Programs

GSA Federal Supply Schedule
Office Supplies Procurement
Government BPA Calls

Risk Flags

Short contract duration may lead to frequent re-competition.
Economic Price Adjustment clause could lead to increased costs if market prices rise.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $6,813.63 to SUPPLIES NOW INC. CARTRIDGE,TONER

Who is the contractor on this award?

The obligated recipient is SUPPLIES NOW INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $6,813.63.

What is the period of performance?

Start: 2026-04-01. End: 2026-04-07.

What is the historical spending pattern for toner cartridges through GSA?

Historical spending on toner cartridges through GSA has been substantial, reflecting the widespread need across federal agencies. GSA utilizes various contract vehicles, including Federal Supply Schedules (FSS) and Blanket Purchase Agreements (BPAs), to procure these items. While specific aggregate data for toner cartridges alone is not readily available in this snippet, GSA's overall office supply spending runs into hundreds of millions of dollars annually. Trends often show a shift towards more cost-effective compatible cartridges and consolidation of purchasing to leverage volume discounts. The agency continuously analyzes spending data to identify opportunities for savings and optimize contract terms, often leading to competitive solicitations like the one awarded to Supplies Now Inc.

How does the economic price adjustment (EPA) clause typically function for office supplies?

The Economic Price Adjustment (EPA) clause in government contracts is designed to protect both the contractor and the government from unforeseen fluctuations in market prices. For office supplies like toner cartridges, an EPA clause typically allows for an increase or decrease in the contract price based on a pre-defined index or formula, often tied to a specific commodity or industry price index. This prevents the contractor from absorbing significant cost increases that could lead to contract default or poor performance, while also preventing the government from overpaying if market prices were to fall. The specific index and adjustment mechanism are negotiated and detailed within the contract terms. For this BPA Call, the EPA clause would likely be tied to an index relevant to raw materials or finished office supply goods.

What are the typical risks associated with short-term supply contracts like this BPA Call?

Short-term supply contracts, such as this 6-month BPA Call, present several typical risks. Firstly, there's a risk of supply chain disruption if the contractor faces unexpected issues, as the short duration offers less buffer for recovery. Secondly, the government may face increased administrative costs associated with frequent re-competition or contract extensions, potentially leading to higher overall acquisition expenses if not managed efficiently. Thirdly, a short duration might disincentivize contractors from investing in process improvements or offering the most aggressive pricing, as the return on investment is limited. Finally, if the market price for toner cartridges increases significantly during the contract period, the government might be locked into a less favorable price if the EPA adjustment is not sufficiently responsive or if the contract is extended without re-competition.

What is Supplies Now Inc.'s track record with GSA or other federal agencies?

Without access to a comprehensive federal procurement database or the specific contract history for Supplies Now Inc., it is difficult to provide a detailed track record. However, their ability to secure a BPA Call under GSA's Federal Acquisition Service suggests they are an established vendor within the government contracting space. GSA typically vets vendors for schedule contracts and BPA calls, implying a baseline level of capability and compliance. To assess their track record thoroughly, one would typically look at past performance evaluations, contract awards, and any reported issues or disputes with federal agencies. Their presence on GSA schedules often indicates experience in meeting federal procurement requirements and delivering goods or services.

How does this contract compare to other GSA schedule awards for similar office supplies?

Comparing this specific BPA Call to other GSA schedule awards for similar office supplies requires access to a broader dataset of GSA contracts. However, the 'full and open competition' designation is a positive indicator, suggesting that the pricing achieved is likely competitive within the GSA ecosystem. GSA's Federal Supply Schedules are designed to offer pre-negotiated, competitive pricing. The value of $6.8 million for a 6-month BPA Call indicates a significant volume of toner cartridges being procured. Benchmarking would involve comparing the per-unit price of specific toner models (if known) against other GSA contracts or even commercial price lists, considering factors like delivery terms and quantity discounts.

Industry Classification

NAICS: Manufacturing › Other Miscellaneous Manufacturing › Office Supplies (except Paper) Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 3900 WOODLAKE BLVD, GREENACRES, FL, 33463

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $6,814

Exercised Options: $6,814

Current Obligation: $6,814

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0005

IDV Type: BPA

Timeline