GSA awards $3.7M facilities management BPA call to CMC & Maintenance Inc. for Illinois locations

Contract Overview

Contract Amount: $3,726,707 ($3.7M)

Contractor: CMC & Maintenance Inc

Awarding Agency: General Services Administration

Start Date: 2023-08-01

End Date: 2027-02-28

Contract Duration: 1,307 days

Daily Burn Rate: $2.9K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: CONSOLIDATED FACILITIES MANAGEMENT SERVICES AT MULTIPLE LOCATIONS IN SPRINGFIELD, URBANA, PEORIA AND QUINCY ILLINOIS.

Place of Performance

Location: SPRINGFIELD, SANGAMON County, ILLINOIS, 62701

State: Illinois Government Spending

Plain-Language Summary

General Services Administration obligated $3.7 million to CMC & MAINTENANCE INC for work described as: CONSOLIDATED FACILITIES MANAGEMENT SERVICES AT MULTIPLE LOCATIONS IN SPRINGFIELD, URBANA, PEORIA AND QUINCY ILLINOIS. Key points: 1. Contract value represents a significant investment in maintaining federal facilities across multiple Illinois sites. 2. The award was made under a full and open competition, suggesting a robust bidding process. 3. The firm-fixed-price contract type aims to provide cost certainty for the government. 4. Performance period spans over three years, indicating a long-term need for these services. 5. The services provided fall under facilities support, a critical component of government operations. 6. The contract is a BPA Call, implying it's a task order against a pre-existing Blanket Purchase Agreement.

Value Assessment

Rating: good

The contract value of $3.7 million over approximately 3.5 years for facilities management services across multiple Illinois locations appears reasonable. Benchmarking against similar GSA contracts for facilities support in the Midwest would provide a more precise value-for-money assessment. The firm-fixed-price structure helps control costs, but the absence of detailed performance metrics makes a definitive value assessment challenging without further data.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit a bid. The specific number of bidders is not provided, but this method generally fosters competitive pricing and encourages a wider range of solutions. The use of a BPA Call suggests that the initial competition for the BPA itself was thorough.

Taxpayer Impact: Full and open competition typically leads to better pricing for taxpayers by ensuring a wide pool of potential contractors vie for the work, driving down costs through market forces.

Public Impact

Federal agencies operating in Springfield, Urbana, Peoria, and Quincy, Illinois, will benefit from well-maintained facilities. Essential services such as maintenance, repair, and general upkeep of government buildings will be delivered. The geographic impact is concentrated within the specified Illinois locations, supporting federal presence in these areas. Local workforces may see employment opportunities through the contractor's operations and potential subcontracting.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics makes it difficult to assess the contractor's track record on this specific BPA Call.
The duration of the contract (over 3 years) means potential for cost overruns if not closely managed.
Limited information on the competitive landscape (number of bidders) hinders a full assessment of price discovery.

Positive Signals

Awarded under full and open competition, suggesting a competitive bidding process.
Firm-fixed-price contract type provides cost certainty for the government.
The contract supports essential facilities management services, crucial for government operations.
The BPA Call mechanism implies a pre-competed framework, potentially streamlining the award process.

Sector Analysis

Facilities support services, including building operations and maintenance, represent a significant segment of the government contracting market. This sector is characterized by a mix of large, established providers and smaller, specialized firms. The General Services Administration (GSA) is a major procurer of these services to support federal agency real estate. Spending in this area is often driven by the need to maintain aging infrastructure and ensure operational efficiency across federal buildings.

Small Business Impact

The provided data indicates that small business participation (ss: false, sb: false) was not a specific set-aside criterion for this BPA Call. While the prime contractor is not identified as a small business, there is potential for subcontracting opportunities to small businesses within the facilities management sector. Further analysis would be needed to determine if subcontracting goals were established or met.

Oversight & Accountability

Oversight for this contract will likely be managed by the General Services Administration (GSA), specifically the Public Buildings Service. The firm-fixed-price nature of the contract provides a degree of financial oversight. Accountability measures would typically involve performance standards outlined in the BPA Call and the underlying BPA, with potential for GSA contracting officers to monitor service delivery and address any deficiencies. Transparency is facilitated by the contract award data being publicly available.

Related Government Programs

Facilities Maintenance and Operations
Building Management Services
Government Property Management
General Services Administration Contracts
Blanket Purchase Agreements

Risk Flags

Lack of specific performance metrics
Limited detail on number of bidders
Unknown contractor performance history on similar contracts

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $3.7 million to CMC & MAINTENANCE INC. CONSOLIDATED FACILITIES MANAGEMENT SERVICES AT MULTIPLE LOCATIONS IN SPRINGFIELD, URBANA, PEORIA AND QUINCY ILLINOIS.

Who is the contractor on this award?

The obligated recipient is CMC & MAINTENANCE INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $3.7 million.

What is the period of performance?

Start: 2023-08-01. End: 2027-02-28.

What is the historical spending pattern for facilities management services by the GSA in Illinois?

Analyzing historical spending by the GSA for facilities management services in Illinois would provide context for the $3.7 million award. This would involve examining past contract values, durations, and the types of services procured within the state. Understanding trends in GSA's facilities spending in Illinois can reveal whether this award is consistent with previous investments, indicative of an increasing need, or a shift in procurement strategy. For instance, if GSA's spending in this category has been steadily rising, this award might reflect a growing demand for such services. Conversely, if it's a significant increase over historical averages, it could warrant further investigation into the specific needs driving the higher value. Without access to detailed historical GSA spending data for Illinois facilities management, a precise comparison is not possible, but such an analysis would be crucial for a comprehensive understanding of this contract's place within broader spending patterns.

How does the per-square-foot cost of this contract compare to industry benchmarks for similar facilities?

To assess the value for money, comparing the per-square-foot cost of this contract to industry benchmarks is essential. However, the provided data lacks the total square footage of the facilities covered under this BPA Call. Without this crucial information, calculating a meaningful per-square-foot cost is impossible. If the square footage were available, it could be benchmarked against data from organizations like BOMA International or industry reports specific to commercial and government facility management costs in the Midwest. A higher-than-average per-square-foot cost might indicate premium services, specialized needs, or potentially less competitive pricing. Conversely, a lower cost could suggest efficiency or a more basic service level. The firm-fixed-price nature helps control overall spending, but the efficiency of that spending on a per-square-foot basis remains an open question without the facility size data.

What specific performance metrics are included in the BPA Call to ensure service quality?

The provided data does not specify the performance metrics included in the BPA Call. Effective oversight and value assessment heavily rely on clearly defined Key Performance Indicators (KPIs) and Service Level Agreements (SLAs). For facilities management, these metrics typically include response times for maintenance requests, preventative maintenance completion rates, energy efficiency targets, cleanliness standards, and occupant satisfaction levels. The absence of this information makes it difficult to gauge how the GSA will measure the contractor's performance and ensure that the $3.7 million investment yields the desired outcomes. A robust set of performance metrics, tied to potential award fees or penalties, is critical for accountability and ensuring that the services delivered meet the government's needs effectively and efficiently.

What is CMC & Maintenance Inc.'s track record with similar GSA contracts?

CMC & Maintenance Inc.'s track record with similar GSA contracts is a key indicator of their capability and reliability. While the award details confirm they won this BPA Call, information regarding their past performance on other GSA contracts, particularly those involving facilities management services and firm-fixed-price structures, is not provided. A review of their past performance history, including any past performance evaluations, contract modifications, or disputes, would offer valuable insights. Understanding their experience with managing large-scale facilities contracts, their ability to meet deadlines and budgets, and their overall client satisfaction would help assess the risk associated with this award and provide a more informed opinion on the value proposition. Without this historical performance data, the assessment remains incomplete.

How many bids were received for this BPA Call, and what does this imply about competition?

The data states the contract was awarded under 'FULL AND OPEN COMPETITION' but does not specify the number of bids received for this particular BPA Call. While 'full and open competition' ensures the process was accessible to all eligible bidders, the number of actual bids submitted is a critical indicator of the level of market interest and competition. A high number of bids typically suggests strong competition, which can lead to more favorable pricing and innovative solutions for the government. Conversely, a low number of bids might indicate limited market capacity, lack of contractor interest, or potential issues with the solicitation itself. Without knowing the number of bidders, it's challenging to definitively assess the effectiveness of the competition in driving optimal value for the taxpayer on this specific award.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 4 UNION ST, BANGOR, ME, 04401

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $9,571,539

Exercised Options: $3,726,707

Current Obligation: $3,726,707

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PF0023A0010

IDV Type: BPA

Timeline