GSA awards $5.4M for courthouse maintenance, highlighting facilities support services in Indiana

Contract Overview

Contract Amount: $5,420,767 ($5.4M)

Contractor: CMC & Maintenance Inc

Awarding Agency: General Services Administration

Start Date: 2021-02-01

End Date: 2027-01-31

Contract Duration: 2,190 days

Daily Burn Rate: $2.5K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: OPERATIONS & MAINTENANCE SERVICES AT THE HAMMOND, US COURTHOUSE, HAMMOND, IN AND GRANT US COURTHOUSE, SOUTH BEND, IN

Place of Performance

Location: HAMMOND, LAKE County, INDIANA, 46320

State: Indiana Government Spending

Plain-Language Summary

General Services Administration obligated $5.4 million to CMC & MAINTENANCE INC for work described as: OPERATIONS & MAINTENANCE SERVICES AT THE HAMMOND, US COURTHOUSE, HAMMOND, IN AND GRANT US COURTHOUSE, SOUTH BEND, IN Key points: 1. Contract focuses on essential operations and maintenance for federal courthouses. 2. Competition was full and open, suggesting a potentially competitive bidding process. 3. The contract duration of 2190 days (6 years) indicates a long-term need for these services. 4. Fixed-price contract type aims to control costs for the government. 5. The award is part of broader GSA efforts to maintain federal building infrastructure. 6. Services are critical for the functionality and safety of judicial facilities.

Value Assessment

Rating: good

The contract value of $5.4 million over six years for courthouse maintenance appears reasonable given the scope of services. Benchmarking against similar GSA contracts for facilities support services in the region would provide a more precise value-for-money assessment. The firm fixed-price structure helps mitigate cost overrun risks for the government, assuming the initial pricing was competitive.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. The specific number of bidders is not provided, but this procurement method generally fosters a competitive environment, which can lead to better pricing and service offerings for the government.

Taxpayer Impact: Full and open competition is favorable for taxpayers as it maximizes the pool of potential offerors, increasing the likelihood of receiving competitive bids and potentially lower prices.

Public Impact

Federal courthouses in Hammond and South Bend, Indiana, will benefit from maintained facilities. Essential services include operations and maintenance, ensuring functional and safe environments for judicial proceedings. The geographic impact is localized to Northwest Indiana. The contract supports the operational needs of the judicial branch of the federal government.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific bidder count limits assessment of competitive intensity.
No detailed breakdown of service costs makes granular value assessment difficult.
Performance metrics and quality assurance details are not publicly available.

Positive Signals

Firm fixed-price contract provides cost certainty.
Full and open competition suggests a robust bidding process.
Long-term contract duration indicates a stable need and potential for contractor efficiency.

Sector Analysis

This contract falls within the Facilities Support Services sector, a significant segment of the commercial and government services market. The General Services Administration (GSA) is a major procurer of such services to maintain its vast portfolio of federal buildings. Spending in this sector is driven by the need to ensure the operational integrity, safety, and longevity of government infrastructure.

Small Business Impact

The contract data indicates that small business participation was not a specific set-aside (ss: false, sb: false). While this contract was competed full and open, there is no explicit information on subcontracting goals for small businesses. Further analysis would be needed to determine if small businesses are participating in the supply chain for these services.

Oversight & Accountability

The General Services Administration's Public Buildings Service is responsible for overseeing this contract. Oversight mechanisms would typically include contract performance monitoring, inspections, and adherence to the firm fixed-price terms. Transparency is facilitated by the public nature of federal contract awards, though detailed performance reports are not always readily accessible.

Related Government Programs

Federal Building Maintenance
Courthouse Operations
GSA Facilities Management
Public Infrastructure Services

Risk Flags

Potential for cost increases over the long contract term.
Lack of specific performance metrics in public data.
Limited insight into contractor's past performance history.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $5.4 million to CMC & MAINTENANCE INC. OPERATIONS & MAINTENANCE SERVICES AT THE HAMMOND, US COURTHOUSE, HAMMOND, IN AND GRANT US COURTHOUSE, SOUTH BEND, IN

Who is the contractor on this award?

The obligated recipient is CMC & MAINTENANCE INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $5.4 million.

What is the period of performance?

Start: 2021-02-01. End: 2027-01-31.

What is the historical spending pattern for facilities maintenance at the Hammond and South Bend Courthouses?

Historical spending data for facilities maintenance at these specific courthouses prior to this $5.4 million award is not directly available in the provided data. However, the contract's duration of approximately six years (2190 days) and its firm fixed-price nature suggest a consistent, long-term requirement for these services. The General Services Administration (GSA) typically manages such contracts to ensure the ongoing operational integrity of federal properties. Analyzing past GSA solicitations and awards for similar courthouses in the region could provide a benchmark for historical spending trends in facilities support services.

How does the awarded price compare to market rates for similar facilities maintenance contracts?

A direct comparison of the awarded price ($5.4 million over six years) to specific market rates for similar facilities maintenance contracts requires access to a broader dataset of regional and national benchmarks. The provided data does not include this comparative information. However, the contract was awarded under 'full and open competition,' which theoretically drives pricing towards market competitiveness. The firm fixed-price (FFP) contract type also suggests that the contractor has priced the services to cover all anticipated costs and profit, with the risk of cost overruns borne by the contractor. Further analysis would involve examining GSA's historical pricing data for comparable facilities in Indiana or the Midwest.

What are the key performance indicators (KPIs) used to evaluate the contractor's performance?

The provided data does not specify the Key Performance Indicators (KPIs) or the quality assurance surveillance plan (QASP) that will be used to evaluate CMC & MAINTENANCE INC's performance under this contract. Typically, for facilities maintenance contracts, KPIs would focus on aspects such as response times to service requests, preventative maintenance completion rates, building system uptime (e.g., HVAC, electrical), cleanliness standards, and safety compliance. The General Services Administration (GSA) would have a formal process for monitoring these metrics to ensure the contractor meets the contract requirements and delivers value.

What is the track record of CMC & MAINTENANCE INC with GSA contracts?

Information regarding the specific track record of CMC & MAINTENANCE INC with the General Services Administration (GSA) or other federal agencies is not included in the provided data snippet. To assess their track record, one would need to review their past performance on similar contracts, including factors like on-time delivery, quality of work, adherence to budget, and any history of disputes or contract terminations. Databases like the Federal Procurement Data System (FPDS) or SAM.gov could potentially offer insights into their past federal contract performance.

What is the potential risk associated with the long duration of this contract?

The long duration of this contract (6 years) presents several potential risks. Firstly, there's the risk of price escalation if the firm fixed-price contract doesn't adequately account for inflation or unforeseen cost increases in labor and materials over the six-year period. Secondly, technological advancements in facilities management or building systems could render current maintenance approaches suboptimal, yet the contract might limit flexibility to adopt newer, more efficient methods. Lastly, contractor performance could degrade over time, and while termination is an option, it can be disruptive. The GSA's oversight and performance management are crucial to mitigating these risks.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 4 UNION ST, BANGOR, ME, 04401

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $10,050,635

Exercised Options: $5,420,767

Current Obligation: $5,420,767

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PF0021A0001

IDV Type: BPA

Timeline