GSA awards $11.6K for emergency HVAC repair, highlighting need for proactive facility maintenance

Contract Overview

Contract Amount: $11,613 ($11.6K)

Contractor: Northern Management Services, Inc.

Awarding Agency: General Services Administration

Start Date: 2025-12-23

End Date: 2026-06-22

Contract Duration: 181 days

Daily Burn Rate: $64/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: 47PC5126F0210 - TASK ORDER FOR INITIAL_ BA61_P032K100_PA0235ZZ_EMERGENCY AHU 2 BEARING AND SHAFT REPLACEMENT

Place of Performance

Location: WILLIAMSPORT, LYCOMING County, PENNSYLVANIA, 17701

State: Pennsylvania Government Spending

Plain-Language Summary

General Services Administration obligated $11,612.74 to NORTHERN MANAGEMENT SERVICES, INC. for work described as: 47PC5126F0210 - TASK ORDER FOR INITIAL_ BA61_P032K100_PA0235ZZ_EMERGENCY AHU 2 BEARING AND SHAFT REPLACEMENT Key points: 1. Contract addresses critical equipment failure, preventing potential service disruptions. 2. Focus on essential infrastructure maintenance underscores operational resilience. 3. Fixed-price contract provides cost certainty for emergency repairs. 4. Short performance period indicates a rapid response to an urgent need. 5. Limited scope suggests this is a targeted intervention rather than a broad upgrade.

Value Assessment

Rating: good

The contract value of $11,612.74 for an emergency bearing and shaft replacement for an Air Handling Unit (AHU) appears reasonable given the urgent nature of the repair. While specific benchmarks for this exact type of emergency repair are difficult to ascertain without more context on the specific AHU model and the extent of the damage, the fixed-price nature of the contract helps control costs. The General Services Administration (GSA) often manages a large portfolio of facilities, and such emergency repairs are typically priced based on immediate availability of parts and specialized labor.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' which suggests that while the intent was broad competition, specific circumstances led to the exclusion of some potential bidders. This could be due to the emergency nature of the requirement, where only a limited number of contractors could respond within the necessary timeframe, or specific technical qualifications required. The limited competition may have an impact on price discovery, potentially leading to higher costs than a fully open and unrestricted competition.

Taxpayer Impact: For taxpayers, this limited competition means there's a reduced assurance that the absolute lowest price was achieved. However, the urgency of the repair likely prioritized speed and reliability over maximizing cost savings.

Public Impact

Federal employees and visitors in the affected building benefit from continued climate control and air quality. Essential facility services are maintained, preventing disruptions to government operations. The repair ensures the operational integrity of critical building infrastructure. Workforce implications are minimal, likely involving specialized technicians for the repair.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for higher costs due to limited competition for emergency services.
Risk of recurring issues if the underlying cause of the bearing/shaft failure is not addressed comprehensively.

Positive Signals

Prompt action to address critical equipment failure.
Use of a fixed-price contract to manage costs.
Focus on maintaining essential building operations.

Sector Analysis

This contract falls within the Facilities Support Services sector, a critical component of the broader commercial real estate and government services industry. This sector encompasses a wide range of maintenance, repair, and operational services for buildings and infrastructure. Spending in this area is often driven by the need to maintain aging federal building stock and ensure operational continuity. Comparable spending benchmarks would typically involve analyzing maintenance costs for similar building types and HVAC systems across federal agencies.

Small Business Impact

This contract was not specifically set aside for small businesses, nor does it appear to involve significant subcontracting opportunities for small businesses based on its limited scope and value. The primary contractor, NORTHERN MANAGEMENT SERVICES, INC., is not explicitly identified as a small business in the provided data. Therefore, the direct impact on the small business ecosystem appears minimal for this particular task order.

Oversight & Accountability

Oversight for this contract would primarily fall under the General Services Administration (GSA), specifically the Public Buildings Service, which is responsible for managing federal buildings. Accountability is ensured through the fixed-price contract terms, requiring the contractor to complete the specified work within the agreed budget. Transparency is facilitated by the contract award data being publicly available, allowing for scrutiny of government spending.

Related Government Programs

Federal Buildings Fund
General Services Administration Operations and Maintenance
HVAC System Maintenance Contracts

Risk Flags

Limited competition may impact price.
Emergency nature could lead to unforeseen costs.
Duration of contract performance period needs clarification for emergency context.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $11,612.74 to NORTHERN MANAGEMENT SERVICES, INC.. 47PC5126F0210 - TASK ORDER FOR INITIAL_ BA61_P032K100_PA0235ZZ_EMERGENCY AHU 2 BEARING AND SHAFT REPLACEMENT

Who is the contractor on this award?

The obligated recipient is NORTHERN MANAGEMENT SERVICES, INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $11,612.74.

What is the period of performance?

Start: 2025-12-23. End: 2026-06-22.

What is the track record of NORTHERN MANAGEMENT SERVICES, INC. with the GSA and other federal agencies?

A review of federal procurement data would be necessary to fully assess the track record of NORTHERN MANAGEMENT SERVICES, INC. This would involve examining past contract awards, performance evaluations (if available), and any history of disputes or contract terminations. Understanding their past performance, particularly on similar facilities maintenance or emergency repair contracts, is crucial for evaluating their reliability and capability in executing this current task order. Without specific historical data, it's difficult to definitively gauge their experience and success rate with federal clients.

How does the cost of this emergency repair compare to typical market rates for similar HVAC component replacements?

Benchmarking the cost of this $11,612.74 task order against typical market rates for emergency bearing and shaft replacement for an Air Handling Unit (AHU) requires detailed information about the specific AHU model, the extent of the damage, and the labor rates in the relevant geographic area (Pennsylvania). Emergency services often command a premium due to the urgency and the need for immediate availability of specialized technicians and parts. While the fixed-price nature provides cost certainty, a comparison with non-emergency repair quotes or industry standard pricing for similar components would be needed to determine if this represents a value-for-money outcome. The 'limited competition' aspect also suggests potential for a less competitive price than a fully open bid.

What are the potential risks associated with this specific emergency repair contract?

The primary risks associated with this emergency repair contract include the possibility that the fixed price may not cover unforeseen complications discovered during the repair, potentially leading to cost overruns if change orders are necessary. Another risk is the quality of the repair itself; if not executed properly, it could lead to premature failure of the component or related systems, necessitating further repairs. Given the 'limited competition' award basis, there's also a risk that the price paid is higher than it would have been under a fully open and unrestricted competition. Finally, the emergency nature might mean less time for thorough inspection and planning, increasing the chance of overlooking underlying issues.

What is the historical spending pattern for facilities support services by the GSA's Public Buildings Service in Pennsylvania?

Analyzing historical spending patterns for facilities support services by the GSA's Public Buildings Service in Pennsylvania would involve examining contract data over several fiscal years. This would reveal the total amount spent on maintenance, repair, and operational services, the types of services most frequently contracted, and the average contract values. It would also show the distribution of contracts between different competition types (full and open, sole source, etc.) and the prevalence of small business participation. Such analysis helps contextualize the $11.6K award within the broader spending landscape, identifying trends, potential areas for cost savings, and the typical procurement strategies employed by the GSA in the region.

How does the duration of this contract (181 days) align with typical emergency repair timelines for HVAC components?

A 181-day duration for an emergency bearing and shaft replacement for an AHU seems unusually long if it refers to the total contract period from award to completion. Emergency repairs of this nature typically aim for rapid resolution, often completed within days or weeks, not months. If the 181 days represents the period of performance for the actual repair work, it might be considered lengthy unless it includes extensive testing, commissioning, or other related tasks. However, if it represents the contract ceiling period during which the repair must be initiated and completed, it might be acceptable, allowing for scheduling flexibility. Clarification on whether this duration is for the immediate repair or a broader service window is needed for a precise assessment.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: EQPMAD-26-0075

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 607 CHURCH ST, SANDPOINT, ID, 83864

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $11,613

Exercised Options: $11,613

Current Obligation: $11,613

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 47PN0324D0007

IDV Type: IDC

Timeline