VA Awards $4.4M EHRM Infrastructure Upgrade to SPEES LLC in West Haven, CT

Contract Overview

Contract Amount: $4,394,267 ($4.4M)

Contractor: Spees LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2023-09-19

End Date: 2026-05-05

Contract Duration: 959 days

Daily Burn Rate: $4.6K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: AE EHRM INFRASTRUCTURE UPGRADES, WEST HAVEN, CT

Place of Performance

Location: KENT, KING County, WASHINGTON, 98032

State: Washington Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $4.4 million to SPEES LLC for work described as: AE EHRM INFRASTRUCTURE UPGRADES, WEST HAVEN, CT Key points: 1. Contract awarded for critical Electronic Health Record Modernization infrastructure. 2. Competition method was 'Full and Open Competition After Exclusion of Sources'. 3. Contract type is Firm Fixed Price, indicating defined scope and cost. 4. Small business participation is not indicated. 5. Project duration is 959 days, spanning over 2.5 years.

Value Assessment

Rating: good

The contract value of $4.4M for infrastructure upgrades appears reasonable given the scope and duration. Benchmarking against similar EHRM infrastructure projects would provide further validation.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The competition was 'Full and Open Competition After Exclusion of Sources', suggesting a limited number of bidders were initially considered. This method can impact price discovery compared to a truly open competition.

Taxpayer Impact: Taxpayer funds are being used for essential healthcare IT infrastructure upgrades, aiming for improved veteran care efficiency.

Public Impact

Enhances the Electronic Health Record system, crucial for veteran healthcare. Supports modernization efforts within the Department of Veterans Affairs. Potential for improved data accuracy and accessibility for medical professionals. Infrastructure upgrades aim to ensure system reliability and security.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition method may have restricted price optimization.
No indication of small business participation.
Project duration is substantial, requiring ongoing monitoring.

Positive Signals

Firm Fixed Price contract provides cost certainty.
Focus on critical EHRM infrastructure is a positive step.
Awarded by the Department of Veterans Affairs, a key agency.

Sector Analysis

This contract falls under Engineering Services (NAICS 541330) and relates to IT infrastructure within the Healthcare sector. Spending benchmarks for similar IT infrastructure projects within federal agencies can vary widely based on complexity and scale.

Small Business Impact

The data indicates that this contract was not awarded to a small business (sb: false). Further analysis would be needed to determine if small business set-asides were considered or if opportunities were missed.

Oversight & Accountability

The Department of Veterans Affairs is responsible for oversight of this contract. Ensuring proper project management, adherence to timelines, and quality of work will be critical for accountability.

Related Government Programs

Engineering Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Limited competition may have impacted price.
Lack of small business participation.
Long project duration requires sustained oversight.
Specific infrastructure details and KPIs are not provided.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $4.4 million to SPEES LLC. AE EHRM INFRASTRUCTURE UPGRADES, WEST HAVEN, CT

Who is the contractor on this award?

The obligated recipient is SPEES LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $4.4 million.

What is the period of performance?

Start: 2023-09-19. End: 2026-05-05.

What specific infrastructure components are being upgraded, and how do these upgrades directly contribute to the EHRM's functionality and efficiency?

The contract details do not specify the exact infrastructure components. However, EHRM infrastructure upgrades typically involve network enhancements, server capacity increases, data storage solutions, and cybersecurity measures. These are essential for ensuring the EHRM system can handle increased data loads, maintain high availability, and protect sensitive patient information, ultimately improving the efficiency and reliability of healthcare delivery to veterans.

How does the 'Full and Open Competition After Exclusion of Sources' method impact the overall cost-effectiveness and potential for innovation compared to a standard full and open competition?

This method, while technically 'full and open', implies that certain sources were initially excluded, potentially narrowing the competitive pool. This can limit the range of innovative solutions and potentially lead to higher prices if the remaining bidders face less pressure to offer the most competitive terms. A truly open competition might have yielded more diverse proposals and potentially better value for taxpayers.

What are the key performance indicators (KPIs) for this contract, and how will their achievement be measured to ensure the successful modernization of the EHRM infrastructure?

Key performance indicators are not explicitly detailed in the provided data. However, for EHRM infrastructure upgrades, KPIs typically include system uptime percentages, data processing speeds, successful data migration rates, cybersecurity incident response times, and user satisfaction scores. The VA's contracting officers and technical teams will be responsible for establishing and monitoring these metrics throughout the contract's lifecycle.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Architectural, Engineering, and Related Services › Engineering Services

Product/Service Code: ARCHITECT/ENGINEER SERVICES › ARCH-ENG SVCS - CONSTRUCTION

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: ARCHITECT-ENGINEER FAR 6.102

Solicitation ID: 36C77622R0150

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Spees-Hernandez JV LLC

Address: 23830 PACIFIC HWY S STE 203, KENT, WA, 98032

Business Categories: Category Business, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $5,091,654

Exercised Options: $4,394,267

Current Obligation: $4,394,267

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline