VA Awards $3.29M for EHR Modernization Infrastructure Upgrades at Huntington VAMC

Contract Overview

Contract Amount: $3,291,270 ($3.3M)

Contractor: Spees LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2022-09-08

End Date: 2026-05-10

Contract Duration: 1,340 days

Daily Burn Rate: $2.5K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 11

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: CONTRACTOR WILL PROVIDE ALL DESIGN AND CONSTRUCTION PERIOD SERVICES FOR THE ELECTRONIC HEALTH RECORDS MODERNIZATION INFRASTRUCTURE UPGRADES DESIGN PROJECT AT THE HUNTINGTON WV VAMC

Place of Performance

Location: HUNTINGTON, WAYNE County, WEST VIRGINIA, 25704

State: West Virginia Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $3.3 million to SPEES LLC for work described as: CONTRACTOR WILL PROVIDE ALL DESIGN AND CONSTRUCTION PERIOD SERVICES FOR THE ELECTRONIC HEALTH RECORDS MODERNIZATION INFRASTRUCTURE UPGRADES DESIGN PROJECT AT THE HUNTINGTON WV VAMC Key points: 1. The contract focuses on essential infrastructure upgrades for the Electronic Health Records (EHR) modernization project. 2. Competition was full and open after exclusion of sources, suggesting a competitive bidding process. 3. The project carries risks related to construction timelines and integration with existing EHR systems. 4. Engineering services are critical for the successful implementation of this healthcare IT infrastructure.

Value Assessment

Rating: good

The contract value of $3.29 million for design and construction services appears reasonable for a project of this scope. Benchmarking against similar EHR infrastructure upgrade projects would provide further context.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'full and open competition after exclusion of sources,' indicating a competitive process where multiple bidders were considered. This method generally promotes price discovery and potentially better pricing.

Taxpayer Impact: The investment aims to improve healthcare delivery through modernized EHR infrastructure, potentially leading to long-term cost savings and improved patient outcomes.

Public Impact

Improved efficiency and accessibility of patient health records for veterans. Enhanced cybersecurity and data integrity for sensitive health information. Potential for reduced healthcare costs through streamlined administrative processes. Modernized facilities supporting advanced medical technologies and treatments.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential delays in construction impacting EHR go-live dates.
Integration challenges with existing legacy systems.
Scope creep leading to cost overruns.

Positive Signals

Significant investment in veteran healthcare infrastructure.
Modernization of critical EHR systems.
Potential for improved patient care and operational efficiency.

Sector Analysis

This contract falls within the Engineering Services sector, specifically supporting healthcare IT infrastructure. Spending in this area is driven by the need to modernize aging facilities and implement advanced technological solutions for improved patient care.

Small Business Impact

The contract was awarded to SPEES LLC, and it is not indicated whether small businesses were involved as subcontractors. Further analysis would be needed to determine small business participation.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract. Robust oversight will be crucial to ensure timely completion, adherence to budget, and successful integration of the EHR modernization infrastructure.

Related Government Programs

Engineering Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for construction delays.
Integration complexity with existing systems.
Cybersecurity risks during infrastructure upgrades.
Dependency on vendor performance.
Budget overruns due to scope changes.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $3.3 million to SPEES LLC. CONTRACTOR WILL PROVIDE ALL DESIGN AND CONSTRUCTION PERIOD SERVICES FOR THE ELECTRONIC HEALTH RECORDS MODERNIZATION INFRASTRUCTURE UPGRADES DESIGN PROJECT AT THE HUNTINGTON WV VAMC

Who is the contractor on this award?

The obligated recipient is SPEES LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $3.3 million.

What is the period of performance?

Start: 2022-09-08. End: 2026-05-10.

What is the projected impact of these infrastructure upgrades on the overall efficiency and effectiveness of the EHR system?

The infrastructure upgrades are expected to significantly enhance the EHR system's performance, reliability, and scalability. This includes faster data retrieval, improved system uptime, and better support for advanced functionalities like telehealth and data analytics. Ultimately, this should lead to more efficient clinical workflows and improved patient care delivery by providing healthcare professionals with seamless access to comprehensive patient information.

What are the primary risks associated with the construction phase of this project, and how are they being mitigated?

Key risks include potential construction delays due to unforeseen site conditions, labor shortages, or material availability issues. Mitigation strategies likely involve detailed project planning, contingency budgeting, close coordination with the contractor, and regular site inspections. The VA's project management team will monitor progress closely and implement corrective actions as needed to keep the project on schedule and within budget.

How does this investment align with the VA's broader strategy for modernizing veteran healthcare services?

This investment is a critical component of the VA's broader strategy to modernize veteran healthcare by ensuring the underlying infrastructure can support advanced digital health solutions. A robust and modern EHR system is foundational for delivering high-quality, accessible, and efficient care. These upgrades enable the VA to leverage new technologies, improve data management, and ultimately provide a better patient experience.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Architectural, Engineering, and Related Services › Engineering Services

Product/Service Code: ARCHITECT/ENGINEER SERVICES › ARCH-ENG SVCS - CONSTRUCTION

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: ARCHITECT-ENGINEER FAR 6.102

Solicitation ID: 36C77622R0076

Offers Received: 11

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Spees-Hernandez JV LLC

Address: 625 1ST AVE, SEATTLE, WA, 98104

Business Categories: Category Business, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $3,782,899

Exercised Options: $3,291,270

Current Obligation: $3,291,270

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline