VA Awards $2.7M for Architectural Services to SPEES LLC Under Full and Open Competition

Contract Overview

Contract Amount: $2,744,907 ($2.7M)

Contractor: Spees LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2022-09-29

End Date: 2026-09-30

Contract Duration: 1,462 days

Daily Burn Rate: $1.9K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: EHRM SYRACUSE

Place of Performance

Location: SYRACUSE, ONONDAGA County, NEW YORK, 13201

State: New York Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $2.7 million to SPEES LLC for work described as: EHRM SYRACUSE Key points: 1. Contract awarded for architectural services to support EHRM Syracuse. 2. SPEES LLC is the contractor, with the Department of Veterans Affairs as the agency. 3. The contract type is a definitive contract with a firm fixed price. 4. Competition was full and open after exclusion of sources, indicating a competitive process. 5. The contract duration is 1462 days, ending September 30, 2026.

Value Assessment

Rating: good

The contract is a firm fixed price, which generally provides good value by shifting risk to the contractor. The award amount of $2.7M for architectural services over approximately four years appears reasonable for the scope.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources.' This suggests that while the competition was open, specific sources may have been excluded prior to the main bidding process, which could impact price discovery.

Taxpayer Impact: The firm fixed price structure helps control costs, and the competitive award process aims to secure fair market value, minimizing unnecessary taxpayer expenditure.

Public Impact

Enhances healthcare infrastructure through architectural services for EHRM Syracuse. Supports the Department of Veterans Affairs' mission to provide healthcare. The firm fixed price contract provides cost certainty for taxpayers. Competition ensures that taxpayer funds are used efficiently.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential impact of 'exclusion of sources' on ultimate price competitiveness.
Lack of specific performance metrics or deliverables in provided data.

Positive Signals

Firm fixed price contract provides cost certainty.
Full and open competition generally leads to better pricing.
Contract supports critical healthcare infrastructure.

Sector Analysis

Architectural services fall under professional, scientific, and technical services. Spending in this sector can vary widely based on infrastructure needs and project complexity. The VA's investment in EHRM infrastructure is a significant undertaking.

Small Business Impact

The provided data does not indicate whether small businesses were involved in this contract, either as prime contractors or subcontractors. Further analysis would be needed to assess small business participation.

Oversight & Accountability

The contract is managed by the Department of Veterans Affairs. Oversight would involve monitoring SPEES LLC's performance against contract requirements and ensuring adherence to the firm fixed price agreement.

Related Government Programs

Architectural Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for limited competition due to source exclusion.
Contract duration is lengthy, increasing exposure to potential changes.
Lack of detailed performance metrics in the provided data.
Dependence on contractor performance for critical infrastructure development.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $2.7 million to SPEES LLC. EHRM SYRACUSE

Who is the contractor on this award?

The obligated recipient is SPEES LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $2.7 million.

What is the period of performance?

Start: 2022-09-29. End: 2026-09-30.

What specific architectural services are being provided for EHRM Syracuse, and how do they align with the overall EHRM implementation goals?

The provided data identifies the service as 'Architectural Services' for 'EHRM Syracuse.' While the exact nature of these services isn't detailed, they likely encompass design, planning, and potentially oversight related to the physical infrastructure required for the Electronic Health Record Modernization program at the Syracuse facility. This would include ensuring the facility can support new technology and workflows.

What was the rationale for excluding specific sources prior to the full and open competition, and did this exclusion impact the final price?

The rationale for excluding specific sources before the 'full and open competition after exclusion of sources' is not detailed in the provided data. This exclusion could be due to various factors, such as prior performance issues, specific technical requirements, or consolidation efforts. Without further information, it's difficult to definitively state its impact on price discovery, though it inherently limits the pool of potential bidders.

How will the effectiveness of these architectural services be measured to ensure they contribute to the successful modernization of the EHRM system?

The effectiveness of the architectural services will likely be measured through adherence to design specifications, project timelines, and budget constraints outlined in the definitive contract. Successful integration of the designed infrastructure with the EHRM system's technological requirements and user needs at the Syracuse facility would be a key indicator of effectiveness. Formal acceptance of deliverables and post-occupancy evaluations could also be employed.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Architectural, Engineering, and Related Services › Architectural Services

Product/Service Code: ARCHITECT/ENGINEER SERVICES › ARCH-ENG SVCS - CONSTRUCTION

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: ARCHITECT-ENGINEER FAR 6.102

Solicitation ID: 36C77622R0130

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Spees-Hernandez JV LLC

Address: 625 1ST AVE, SEATTLE, WA, 98104

Business Categories: Category Business, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $3,154,180

Exercised Options: $2,744,907

Current Obligation: $2,744,907

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline