VA awards $1.25M for fire door repairs, highlighting maintenance needs at Coatesville VAMC

Contract Overview

Contract Amount: $124,678 ($124.7K)

Contractor: Home Maintenance Group LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-10

End Date: 2026-07-09

Contract Duration: 90 days

Daily Burn Rate: $1.4K/day

Competition Type: NOT COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FIRE DOOR AND DAMPER REPAIRS COATESVILLE VAMC

Place of Performance

Location: COATESVILLE, CHESTER County, PENNSYLVANIA, 19320

State: Pennsylvania Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $124,678 to HOME MAINTENANCE GROUP LLC for work described as: FIRE DOOR AND DAMPER REPAIRS COATESVILLE VAMC Key points: 1. Contract focuses on essential safety infrastructure, addressing critical fire door and damper maintenance. 2. Awarded via purchase order, suggesting a streamlined procurement process for a specific need. 3. The duration of 90 days indicates a focused scope of work for immediate repair needs. 4. Fixed-price contract type provides cost certainty for the government. 5. The vendor, HOME MAINTENANCE GROUP LLC, is tasked with ensuring operational safety standards.

Value Assessment

Rating: fair

The contract value of $1,246,780 for 90 days of fire door and damper repairs appears to be within a reasonable range for specialized maintenance services. Without specific details on the scope of work (e.g., number of doors, complexity of repairs), a direct benchmark is challenging. However, the fixed-price nature of the contract helps manage cost expectations. The award amount is a significant investment in facility safety.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was not competed under the Simplified Acquisition Procedures (SAP), indicating it was likely awarded on a sole-source basis or through a limited competition not publicly advertised. The absence of broader competition may limit the government's ability to secure the lowest possible price through market forces. Further details on the justification for not competing would be needed for a full assessment.

Taxpayer Impact: A sole-source award means taxpayers may not benefit from the competitive pricing that could arise from a wider bidding process, potentially leading to a higher overall cost for the services.

Public Impact

Veterans receiving care at the Coatesville VA Medical Center benefit from enhanced safety due to maintained fire suppression systems. The contract ensures compliance with critical safety regulations for healthcare facilities. The geographic impact is localized to the Coatesville VA Medical Center in Pennsylvania. The services delivered directly support the operational integrity and safety of a key healthcare facility.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition may lead to suboptimal pricing for taxpayers.
Limited transparency into the procurement process due to sole-source award.
Potential for over-reliance on a single vendor for critical maintenance needs.

Positive Signals

Addresses critical safety infrastructure, ensuring a secure environment for veterans.
Fixed-price contract provides budget predictability.
Clear vendor selected for a specific, time-sensitive maintenance task.

Sector Analysis

The maintenance and repair sector for commercial and industrial machinery is broad, encompassing specialized services like fire door and damper upkeep. This contract falls within the essential facility maintenance category for government buildings, particularly healthcare facilities where safety standards are paramount. Benchmarking such specific repair services is difficult without detailed scope, but overall spending on facility maintenance by agencies like the VA is substantial, reflecting the ongoing need to preserve aging infrastructure.

Small Business Impact

This contract was awarded as a Purchase Order and was not competed under SAP, with no indication of small business set-aside or subcontracting requirements. Therefore, its direct impact on the small business ecosystem is likely minimal unless the prime contractor voluntarily engages small businesses for subcontracting. The absence of specific set-aside provisions means opportunities for small businesses were not prioritized in this procurement.

Oversight & Accountability

As a Purchase Order, oversight is typically managed through the contracting officer's representative (COR) and the agency's internal procurement policies. The Department of Veterans Affairs has an Office of Inspector General that could investigate any potential fraud, waste, or abuse. Transparency is limited due to the non-competitive nature of the award, making public scrutiny of the value proposition more challenging.

Related Government Programs

VA Facility Maintenance Contracts
Healthcare Infrastructure Upgrades
Fire Safety Equipment Maintenance
Commercial Building Repair Services

Risk Flags

Lack of Competition
Potential for Overpricing
Limited Transparency

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $124,678 to HOME MAINTENANCE GROUP LLC. FIRE DOOR AND DAMPER REPAIRS COATESVILLE VAMC

Who is the contractor on this award?

The obligated recipient is HOME MAINTENANCE GROUP LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $124,678.

What is the period of performance?

Start: 2026-04-10. End: 2026-07-09.

What is the track record of HOME MAINTENANCE GROUP LLC with the Department of Veterans Affairs and other federal agencies?

Information regarding the specific track record of HOME MAINTENANCE GROUP LLC with the Department of Veterans Affairs or other federal agencies is not readily available in the provided data. A comprehensive review would require searching federal procurement databases like SAM.gov for past performance, contract history, and any reported issues or commendations. Understanding their experience with similar maintenance tasks, particularly in healthcare settings, would be crucial for assessing their capability and reliability for this specific fire door and damper repair contract.

How does the awarded amount compare to similar fire door and damper repair contracts at other VA facilities or similar healthcare institutions?

Direct comparison of the $1,246,780 award for 90 days of fire door and damper repairs is difficult without detailed scope information. However, the value suggests a significant undertaking, potentially involving numerous doors across the Coatesville VAMC. Benchmarking would require analyzing contracts with similar service descriptions, quantities, and facility types. Factors like geographic location, labor costs, and the specific technical requirements for the repairs (e.g., type of doors, complexity of damper systems) heavily influence pricing. A preliminary assessment suggests the cost is substantial, warranting scrutiny to ensure value for money.

What are the specific risks associated with awarding this contract on a sole-source or non-competed basis?

The primary risks associated with awarding this contract on a sole-source or non-competed basis include potential overpayment due to lack of competitive pricing, reduced incentive for the contractor to offer the best value, and limited transparency into the procurement process. Taxpayers may bear a higher cost than if the contract had been openly competed. Furthermore, it raises questions about whether adequate market research was conducted to identify potential sources and whether the justification for sole-sourcing is robust. This approach can also limit the government's ability to discover innovative solutions or more cost-effective methods from a wider range of vendors.

What is the expected impact of these repairs on the operational effectiveness and safety of the Coatesville VAMC?

These repairs are expected to have a direct and positive impact on the operational effectiveness and safety of the Coatesville VAMC. Properly functioning fire doors and dampers are critical components of a healthcare facility's life safety system, essential for containing fires and smoke, thereby protecting patients, staff, and visitors. Ensuring these systems are in good working order maintains regulatory compliance, reduces the risk of catastrophic events, and supports the overall continuity of care by safeguarding the physical environment. This maintenance is fundamental to providing a secure and reliable healthcare setting.

What has been the historical spending by the VA on fire door and damper maintenance across its facilities?

Historical spending by the VA on fire door and damper maintenance across its facilities is likely substantial, given the large number of medical centers and clinics operated by the agency nationwide. While specific aggregate data for this category isn't provided, the VA consistently allocates significant funds towards facility maintenance, infrastructure upgrades, and life safety systems. This contract represents a portion of that ongoing investment. Analyzing past VA budgets and contract awards for similar maintenance services would reveal trends and the scale of investment in ensuring facility safety across the system.

Industry Classification

NAICS: Other Services (except Public Administration) › Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance › Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: NOT COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C24426Q0437

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 298 HEYBURN RD, CHADDS FORD, PA, 19317

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $124,678

Exercised Options: $124,678

Current Obligation: $124,678

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline