DOJ's Bureau of Prisons awards $10,788 for 13 Ricoh Copiers under full and open competition
Contract Overview
Contract Amount: $10,789 ($10.8K)
Contractor: Ricoh USA Inc
Awarding Agency: Department of Justice
Start Date: 2025-10-01
End Date: 2026-09-30
Contract Duration: 364 days
Daily Burn Rate: $30/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: 13 RICOH COPIERS
Place of Performance
Location: EXTON, CHESTER County, PENNSYLVANIA, 19341
Plain-Language Summary
Department of Justice obligated $10,788.61 to RICOH USA INC for work described as: 13 RICOH COPIERS Key points: 1. Spending on copiers is relatively low, suggesting a standard procurement. 2. Ricoh USA Inc. is a known supplier in the office equipment market. 3. The contract is a delivery order, indicating it's part of a larger agreement. 4. Fixed-price contracts generally offer good value protection for the government.
Value Assessment
Rating: good
The total award of $10,788 for 13 copiers averages to $829.90 per unit. This price appears reasonable for commercial-grade copiers, especially considering potential service and maintenance agreements.
Cost Per Unit: $830
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, allowing any qualified vendor to bid. This method typically drives competitive pricing and ensures the government receives fair market value.
Taxpayer Impact: The competitive nature of this award suggests taxpayers are likely benefiting from a fair price for essential office equipment.
Public Impact
Ensures operational capacity for the Federal Prison System. Provides necessary equipment for administrative and inmate support functions. Supports the Bureau of Prisons' mission through reliable office technology.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for copier obsolescence over the contract period.
- Dependence on a single manufacturer (Ricoh) for equipment and potential service.
Positive Signals
- Awarded under full and open competition.
- Firm fixed-price contract provides cost certainty.
- Delivery order structure allows for flexibility within a broader framework.
Sector Analysis
Spending on office equipment like copiers is common across federal agencies. Benchmarks for similar procurements vary widely based on model, features, and volume, but this award appears to be for a modest quantity.
Small Business Impact
The data does not indicate if small businesses participated in this procurement. However, the awardee is Ricoh USA Inc., a large corporation, suggesting limited direct benefit to small businesses in this specific transaction.
Oversight & Accountability
The award was made via a delivery order, implying it falls under a pre-existing contract or agreement that likely underwent its own oversight. The firm fixed-price structure also aids in cost control.
Related Government Programs
- Photographic and Photocopying Equipment Manufacturing
- Department of Justice Contracting
- Federal Prison System / Bureau of Prisons Programs
Risk Flags
- Potential for copier obsolescence.
- Dependence on a single vendor for potential future needs.
- Lack of small business participation noted.
- Limited insight into total cost of ownership beyond the delivery order.
Tags
photographic-and-photocopying-equipment-, department-of-justice, pa, delivery-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $10,788.61 to RICOH USA INC. 13 RICOH COPIERS
Who is the contractor on this award?
The obligated recipient is RICOH USA INC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).
What is the total obligated amount?
The obligated amount is $10,788.61.
What is the period of performance?
Start: 2025-10-01. End: 2026-09-30.
What is the expected lifespan and total cost of ownership for these copiers, including maintenance and supplies?
The contract duration is one year, suggesting the initial purchase price is the primary focus. However, a comprehensive total cost of ownership analysis would require data on maintenance contracts, toner, paper, and potential repair costs over the equipment's useful life, which extends beyond this delivery order's term.
Were there any specific technical requirements that limited the pool of potential bidders despite the 'full and open' designation?
While designated as 'full and open,' specific technical requirements for photographic and photocopying equipment can sometimes implicitly favor certain manufacturers or models. Further review of the solicitation's specifications would be needed to determine if any unique needs might have influenced the competitive landscape beyond the stated designation.
How does the per-unit cost compare to recent similar procurements by other federal agencies for comparable copier models?
A direct comparison requires identifying specific Ricoh models and their features procured by other agencies. However, the average cost of $830 per unit is within a reasonable range for standard office copiers. Benchmarking against GSA schedules or other agency contracts for similar equipment would provide a more precise assessment.
Industry Classification
NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing
Product/Service Code: SPECIAL INDUSTRY MACHINERY
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: Ricoh Company,Ltd.
Address: 300 EAGLEVIEW BLVD, EXTON, PA, 19341
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $10,789
Exercised Options: $10,789
Current Obligation: $10,789
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Parent Contract
Parent Award PIID: GS03F0085U
IDV Type: FSS
Timeline
Start Date: 2025-10-01
Current End Date: 2026-09-30
Potential End Date: 2026-09-30 00:00:00
Last Modified: 2026-04-08
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