DOJ Leases 33 Ricoh Copiers for $46.6K, Short-Term Rental Lacks Competition
Contract Overview
Contract Amount: $46,559 ($46.6K)
Contractor: Ricoh USA Inc
Awarding Agency: Department of Justice
Start Date: 2025-10-01
End Date: 2026-09-30
Contract Duration: 364 days
Daily Burn Rate: $128/day
Competition Type: NOT COMPETED
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: OPEN MARKET RICOH COPIER LEASE OCTOBER 1, 2026 TO DECEMBER, 2026 RICOH MP5054SPG (33 COPIERS)
Place of Performance
Location: ATLANTA, FULTON County, GEORGIA, 30315
State: Georgia Government Spending
Plain-Language Summary
Department of Justice obligated $46,558.56 to RICOH USA INC for work described as: OPEN MARKET RICOH COPIER LEASE OCTOBER 1, 2026 TO DECEMBER, 2026 RICOH MP5054SPG (33 COPIERS) Key points: 1. Short-term lease (364 days) for essential office equipment. 2. Sole supplier, Ricoh USA Inc., indicates potential lack of competitive pricing. 3. Risk of inflated costs due to limited competition and short duration. 4. Spending falls within the Office Machinery and Equipment Rental and Leasing sector.
Value Assessment
Rating: fair
The price of $46,558.56 for 33 copiers over 364 days averages approximately $1,410 per copier. This rate appears reasonable for a short-term lease of high-volume copiers, but without competitive bids, it's difficult to confirm optimal value.
Cost Per Unit: $1,410 per copier for 364 days
Competition Analysis
Competition Level: sole-source
This contract was not competed, suggesting a sole-source or limited competition procurement. This method can lead to higher prices as there is no market pressure to offer the best value to the government.
Taxpayer Impact: Taxpayer funds are used for this lease. The lack of competition may result in a higher cost than if multiple vendors had bid.
Public Impact
Essential office equipment for federal prison system operations. Short lease duration may indicate a temporary need or a gap-filling measure. Procurement method raises questions about cost-effectiveness for taxpayers. Reliance on a single vendor for critical equipment.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of competition
- Short contract duration
- Potential for overpayment
Positive Signals
- Essential equipment procured
- Firm fixed price contract
Sector Analysis
The Office Machinery and Equipment Rental and Leasing sector involves various equipment essential for government operations. Benchmarks for copier leases can vary significantly based on model, volume, and lease term, making direct comparison challenging without more data.
Small Business Impact
This contract was awarded to Ricoh USA Inc., a large corporation. There is no indication that small businesses were involved in this procurement, either as prime contractors or subcontractors.
Oversight & Accountability
The Department of Justice is responsible for this procurement. Oversight is crucial to ensure that even short-term leases are procured competitively when possible and at fair market prices.
Related Government Programs
- Office Machinery and Equipment Rental and Leasing
- Department of Justice Contracting
- Federal Prison System / Bureau of Prisons Programs
Risk Flags
- Lack of competition
- Potential for inflated pricing
- Short contract duration may not be cost-effective
- No small business participation identified
Tags
office-machinery-and-equipment-rental-an, department-of-justice, ga, purchase-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $46,558.56 to RICOH USA INC. OPEN MARKET RICOH COPIER LEASE OCTOBER 1, 2026 TO DECEMBER, 2026 RICOH MP5054SPG (33 COPIERS)
Who is the contractor on this award?
The obligated recipient is RICOH USA INC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).
What is the total obligated amount?
The obligated amount is $46,558.56.
What is the period of performance?
Start: 2025-10-01. End: 2026-09-30.
What is the justification for not competing this copier lease, especially given the short duration?
The justification for not competing this lease is not provided in the data. Typically, sole-source procurements require a documented justification, such as only one responsible source being available or an urgent need that precludes competition. Without this information, it's difficult to assess if the government received the best possible value or if competition was unnecessarily bypassed.
What is the risk associated with a short-term, non-competed lease for essential equipment?
The primary risk is paying a premium price due to the lack of competitive bidding. Vendors may inflate prices knowing there's no alternative. Additionally, a short duration might mean higher per-day costs compared to longer-term leases, and it could indicate a lack of strategic planning for equipment needs.
How does this lease contribute to the overall effectiveness of the Federal Prison System?
Copiers are essential for administrative functions within any organization, including the Federal Prison System. Reliable access to functioning office equipment supports daily operations, record-keeping, and communication. While the lease itself is a transactional detail, the availability of these copiers directly impacts the operational effectiveness of the facilities they serve.
Industry Classification
NAICS: Real Estate and Rental and Leasing › Commercial and Industrial Machinery and Equipment Rental and Leasing › Office Machinery and Equipment Rental and Leasing
Product/Service Code: SERVICE AND TRADE EQPT
Competition & Pricing
Extent Competed: NOT COMPETED
Solicitation Procedures: ONLY ONE SOURCE
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: Ricoh Company,Ltd.
Address: 300 EAGLEVIEW BLVD, EXTON, PA, 19341
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Foreign Owned, Foreign-Owned and U.S.-Incorporated Business, Manufacturer of Goods, Small Business, Special Designations
Financial Breakdown
Contract Ceiling: $46,559
Exercised Options: $46,559
Current Obligation: $46,559
Actual Outlays: $14,577
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2025-10-01
Current End Date: 2026-09-30
Potential End Date: 2026-09-30 00:00:00
Last Modified: 2026-04-03
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