DOJ's Bureau of Prisons awards $24.5M for Ricoh copy machines, impacting photographic equipment sector

Contract Overview

Contract Amount: $24,534 ($24.5K)

Contractor: Ricoh USA Inc

Awarding Agency: Department of Justice

Start Date: 2025-10-01

End Date: 2026-09-30

Contract Duration: 364 days

Daily Burn Rate: $67/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: M2 - RICOH COPY MACHINES FY 26

Place of Performance

Location: EXTON, CHESTER County, PENNSYLVANIA, 19341

State: Pennsylvania Government Spending

Plain-Language Summary

Department of Justice obligated $24,534.48 to RICOH USA INC for work described as: M2 - RICOH COPY MACHINES FY 26 Key points: 1. Spending on copy machines for federal prisons totals $24.5M. 2. Ricoh USA Inc. is the sole awardee, raising competition questions. 3. The contract carries a risk of higher costs due to limited competition. 4. This spending falls under the photographic and photocopying equipment manufacturing sector.

Value Assessment

Rating: fair

The contract is a delivery order for photographic and photocopying equipment. Benchmarking against similar contracts is difficult without specific unit details, but the total value suggests a significant procurement.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition. However, the data indicates a single awardee (Ricoh USA Inc.), which may limit price discovery and potentially lead to less competitive pricing than anticipated.

Taxpayer Impact: Taxpayers may face higher costs if the limited number of bidders resulted in a less competitive price than a broader competition might have achieved.

Public Impact

Federal prisons will receive new copy machines, potentially improving operational efficiency. The procurement supports the photographic and photocopying equipment manufacturing industry. Taxpayer funds are allocated for essential office equipment in correctional facilities.

Waste & Efficiency Indicators

Waste Risk Score: 67 / 10

Warning Flags

Potential for limited competition despite 'full and open' designation.
Reliance on a single vendor could lead to price increases in future renewals.

Positive Signals

Procurement of essential office equipment.
Clear contract duration and delivery dates.

Sector Analysis

This contract falls within the 'Photographic and Photocopying Equipment Manufacturing' sector. Spending benchmarks for this specific category are not readily available, but large government contracts for office equipment are common.

Small Business Impact

The data does not indicate any specific provisions or set-asides for small businesses in this contract. The awardee is a large corporation, suggesting limited direct benefit to small businesses in this particular procurement.

Oversight & Accountability

The contract is managed by the Department of Justice, Federal Prison System / Bureau of Prisons. Oversight would involve monitoring delivery, performance, and adherence to contract terms to ensure value for money.

Related Government Programs

Photographic and Photocopying Equipment Manufacturing
Department of Justice Contracting
Federal Prison System / Bureau of Prisons Programs

Risk Flags

Limited competition despite 'full and open' designation.
Potential for price inflation due to single awardee.
Lack of small business participation.
Absence of detailed per-unit cost data for value analysis.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $24,534.48 to RICOH USA INC. M2 - RICOH COPY MACHINES FY 26

Who is the contractor on this award?

The obligated recipient is RICOH USA INC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).

What is the total obligated amount?

The obligated amount is $24,534.48.

What is the period of performance?

Start: 2025-10-01. End: 2026-09-30.

What is the specific breakdown of equipment and per-unit costs to better assess value?

Without a detailed breakdown of the specific Ricoh copier models, quantities, and associated per-unit costs, a precise value assessment is challenging. The total award of $24.5M for 3 delivery orders over approximately one year suggests significant volume or high-end equipment, but a true value benchmark requires granular pricing data for comparison against market rates and similar government contracts.

How was 'full and open competition' ensured if only one award was made?

While the contract is categorized as 'full and open,' the single award to Ricoh USA Inc. raises questions about the effectiveness of the competition. It's possible that only one bid was received, or that other bids were disqualified. Further investigation into the solicitation process and bid evaluation is needed to understand why broader competition did not materialize.

What is the expected impact on operational efficiency within the Bureau of Prisons?

The new Ricoh copy machines are expected to enhance operational efficiency within the Bureau of Prisons by providing reliable and potentially more advanced document management capabilities. This could lead to faster processing of administrative tasks, improved record-keeping, and reduced downtime associated with older or malfunctioning equipment, ultimately supporting the facility's core functions.

Industry Classification

NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing

Product/Service Code: LEASE/RENT EQUIPMENT › LEASE OR RENTAL OF EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Ricoh Company,Ltd.

Address: 300 EAGLEVIEW BLVD, EXTON, PA, 19341

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $24,534

Exercised Options: $24,534

Current Obligation: $24,534

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: GS03F0085U

IDV Type: FSS

Timeline