DOJ's $14K FY26 Copy Machine Lease by Kyocera for Federal Prison System

Contract Overview

Contract Amount: $14,063 ($14.1K)

Contractor: Kyocera Document Solutions America Inc

Awarding Agency: Department of Justice

Start Date: 2025-10-01

End Date: 2026-01-31

Contract Duration: 122 days

Daily Burn Rate: $115/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FY26 COPY MACHINE LEASE AND MAINTENANCE OCTOBER 1, 2025 - NOVEMBER 30, 2025

Place of Performance

Location: SAFFORD, GRAHAM County, ARIZONA, 85546

State: Arizona Government Spending

Plain-Language Summary

Department of Justice obligated $14,062.56 to KYOCERA DOCUMENT SOLUTIONS AMERICA INC for work described as: FY26 COPY MACHINE LEASE AND MAINTENANCE OCTOBER 1, 2025 - NOVEMBER 30, 2025 Key points: 1. Low contract value suggests a localized or specific need. 2. Kyocera Document Solutions is a major player in the document imaging market. 3. Risk is low due to the small contract value and standard equipment. 4. Spending falls under office equipment, a common government procurement category.

Value Assessment

Rating: good

The $14,062.56 lease for 122 days is a reasonable cost for office equipment. Benchmarking against similar short-term leases for high-volume copiers would provide more precise value assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded via a BPA Call under full and open competition, indicating a competitive process. This method generally ensures fair pricing and access for multiple vendors.

Taxpayer Impact: The taxpayer impact is minimal given the relatively small contract value for essential office equipment.

Public Impact

Ensures operational continuity for administrative tasks within the Federal Prison System. Supports daily functions requiring document duplication and management. Provides necessary equipment for staff productivity in correctional facilities.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Full and open competition utilized.
Firm fixed price contract mitigates cost overrun risk.

Sector Analysis

This procurement falls within the broader office equipment sector. Government spending on such equipment is consistent and driven by operational needs across various agencies.

Small Business Impact

The data does not indicate if small businesses participated in or benefited from this contract. Further analysis would be needed to determine small business involvement.

Oversight & Accountability

Awarded via a BPA Call, suggesting existing contract vehicles are leveraged. Oversight would focus on adherence to BPA terms and equipment performance.

Related Government Programs

Photographic and Photocopying Equipment Manufacturing
Department of Justice Contracting
Federal Prison System / Bureau of Prisons Programs

Risk Flags

Lack of specific copy volume data.
Absence of detailed maintenance performance metrics.
No indication of small business participation.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $14,062.56 to KYOCERA DOCUMENT SOLUTIONS AMERICA INC. FY26 COPY MACHINE LEASE AND MAINTENANCE OCTOBER 1, 2025 - NOVEMBER 30, 2025

Who is the contractor on this award?

The obligated recipient is KYOCERA DOCUMENT SOLUTIONS AMERICA INC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).

What is the total obligated amount?

The obligated amount is $14,062.56.

What is the period of performance?

Start: 2025-10-01. End: 2026-01-31.

What is the expected volume of copies to justify this lease?

The provided data does not specify the expected copy volume. This information is crucial for a comprehensive value assessment, as it directly impacts the per-page cost and overall utility of the leased equipment. Without it, determining if the lease is cost-effective relative to usage is challenging.

Are there any performance metrics tied to the maintenance agreement?

The data indicates 'lease and maintenance,' but specific performance metrics for the maintenance are not detailed. Key metrics would include response times for service calls, uptime guarantees, and preventative maintenance schedules. Ensuring these are clearly defined in the BPA call is vital for service quality.

How does this lease compare to outright purchase options?

The decision between leasing and purchasing often depends on factors like equipment lifespan, upgrade cycles, and budget flexibility. A comparative analysis of total cost of ownership over several years, including maintenance, would be needed to determine if leasing is more advantageous than purchasing for the Federal Prison System.

Industry Classification

NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing

Product/Service Code: SPECIAL INDUSTRY MACHINERY

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 225 SAND RD, FAIRFIELD, NJ, 07004

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $14,063

Exercised Options: $14,063

Current Obligation: $14,063

Actual Outlays: $4,688

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 15B60923A00000005

IDV Type: BPA

Timeline