DOJ's Kyocera Copier Contract: $15.5M for 3 Years, Full & Open Competition
Contract Overview
Contract Amount: $15,459 ($15.5K)
Contractor: Kyocera Document Solutions America Inc
Awarding Agency: Department of Justice
Start Date: 2023-03-01
End Date: 2026-09-30
Contract Duration: 1,309 days
Daily Burn Rate: $12/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 3
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: M2 - KYOCERA COPIERS FY 2026 ACCOUNT 25050 GS-03F-045DA
Place of Performance
Location: BEAUMONT, JEFFERSON County, TEXAS, 77705
State: Texas Government Spending
Plain-Language Summary
Department of Justice obligated $15,458.56 to KYOCERA DOCUMENT SOLUTIONS AMERICA INC for work described as: M2 - KYOCERA COPIERS FY 2026 ACCOUNT 25050 GS-03F-045DA Key points: 1. Spending on copiers is a recurring operational cost for agencies. 2. Kyocera is a major player in the office equipment market. 3. Risk is moderate, tied to equipment obsolescence and maintenance. 4. IT Hardware sector spending is substantial government-wide.
Value Assessment
Rating: fair
The contract's price appears reasonable for a multi-year lease of multiple copier units. Benchmarking against similar GSA Schedule contracts for office equipment would provide a clearer picture of value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, suggesting a competitive bidding process. This method generally leads to better price discovery and value for the government.
Taxpayer Impact: Taxpayer funds are used for essential office equipment, with competition aiming to ensure cost-effectiveness.
Public Impact
Ensures operational continuity for federal prisons through reliable document management. Supports daily administrative and security functions within the Bureau of Prisons. Provides access to modern copying technology for federal law enforcement facilities.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for higher-than-market pricing if competition was not robust.
- Risk of equipment becoming outdated during the contract term.
- Dependence on a single vendor for maintenance and supplies.
Positive Signals
- Awarded through full and open competition.
- Long-term contract provides budget stability.
- Supports critical functions of the Bureau of Prisons.
Sector Analysis
This contract falls within the IT hardware sector, specifically office equipment. Government spending on IT hardware is significant, with agencies relying on such equipment for daily operations.
Small Business Impact
The contract does not indicate specific set-asides for small businesses. While Kyocera is a large manufacturer, opportunities for small businesses may exist in subcontracting or related support services.
Oversight & Accountability
The contract is managed through a GSA Schedule, which typically involves established oversight mechanisms. The number of delivery orders (3) suggests active management of the contract.
Related Government Programs
- Photographic and Photocopying Equipment Manufacturing
- Department of Justice Contracting
- Federal Prison System / Bureau of Prisons Programs
Risk Flags
- Lack of specific unit count and configuration details.
- Potential for price variance compared to market benchmarks.
- Absence of detailed performance metrics (KPIs/SLAs).
- Risk of technology obsolescence over the contract duration.
Tags
photographic-and-photocopying-equipment-, department-of-justice, tx, delivery-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $15,458.56 to KYOCERA DOCUMENT SOLUTIONS AMERICA INC. M2 - KYOCERA COPIERS FY 2026 ACCOUNT 25050 GS-03F-045DA
Who is the contractor on this award?
The obligated recipient is KYOCERA DOCUMENT SOLUTIONS AMERICA INC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).
What is the total obligated amount?
The obligated amount is $15,458.56.
What is the period of performance?
Start: 2023-03-01. End: 2026-09-30.
What is the total number of copier units leased under this contract and their specific configurations?
The provided data does not specify the exact number or configuration of copier units. This information is crucial for a precise per-unit cost analysis and understanding the scope of services provided. Without it, assessing the true value and efficiency of the spending is challenging.
How does the total contract value compare to the estimated market price for similar copier fleets in the federal sector?
Benchmarking against similar federal contracts or private sector leases for comparable copier fleets is necessary. Factors like copier volume, features, maintenance, and service level agreements influence pricing. A detailed comparison would reveal if this contract represents a cost-effective solution or if potential savings exist.
What are the key performance indicators (KPIs) and service level agreements (SLAs) associated with this contract to ensure effectiveness?
The data lacks details on specific KPIs and SLAs. Effective contracts include metrics for uptime, response times for maintenance, and print quality. Monitoring these ensures the government receives the expected level of service and that taxpayer money is used efficiently for functional equipment.
Industry Classification
NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing
Product/Service Code: LEASE/RENT EQUIPMENT › LEASE OR RENTAL OF EQUIPMENT
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 3
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 225 SAND RD, FAIRFIELD, NJ, 07004
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $15,459
Exercised Options: $15,459
Current Obligation: $15,459
Actual Outlays: $4,722
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS03F045DA
IDV Type: FSS
Timeline
Start Date: 2023-03-01
Current End Date: 2026-09-30
Potential End Date: 2026-09-30 00:00:00
Last Modified: 2026-04-02
More Contracts from Kyocera Document Solutions America Inc
- FY26 Copier Lease- OY1 to Cover 11/7/25-11/6/2026 (FY26 to Cover Through 9/30/26) — $89.9K (Department of Justice)
- Kyocera - FY26 GSA Contract #gs-03f-045da Monthly Payment for Lease Copier Services — $33.1K (Department of Justice)
- FY26 M2/M - Kyocera_copier Lease and Maint — $22.1K (Department of Justice)
- FY26 Copy Machine Lease and Maintenance October 1, 2025 - November 30, 2025 — $14.1K (Department of Justice)
- Service and Supply FEE for the Above Kyocera Taskalfa 4003IJ (4), 5003I (2), 7003I (3) and Accessories — $10.0K (Department of Justice)
View all Kyocera Document Solutions America Inc federal contracts →
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