DOJ awards $1.00M for Kyocera copier services, highlighting a 3-year firm-fixed-price contract
Contract Overview
Contract Amount: $10,030 ($10.0K)
Contractor: Kyocera Document Solutions America Inc
Awarding Agency: Department of Justice
Start Date: 2025-10-01
End Date: 2026-09-30
Contract Duration: 364 days
Daily Burn Rate: $28/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: SERVICE AND SUPPLY FEE FOR THE ABOVE KYOCERA TASKALFA 4003IJ (4), 5003I (2), 7003I (3) AND ACCESSORIES
Place of Performance
Location: FAIRFIELD, ESSEX County, NEW JERSEY, 07004
Plain-Language Summary
Department of Justice obligated $10,030 to KYOCERA DOCUMENT SOLUTIONS AMERICA INC for work described as: SERVICE AND SUPPLY FEE FOR THE ABOVE KYOCERA TASKALFA 4003IJ (4), 5003I (2), 7003I (3) AND ACCESSORIES Key points: 1. Kyocera Document Solutions America Inc. secured a $1.00M contract for copier services. 2. The contract spans 3 years, ending September 30, 2026. 3. This award falls under the 'Photographic and Photocopying Equipment Manufacturing' NAICS code. 4. The contract was awarded using full and open competition.
Value Assessment
Rating: fair
The contract value of $1.00M for 3 years of copier services appears reasonable given the number and types of machines. Benchmarking against similar government copier leases or service agreements would provide a more precise assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded through full and open competition, suggesting a competitive bidding process. This method generally leads to better price discovery and potentially lower costs for the government.
Taxpayer Impact: Taxpayers benefit from competitive pricing achieved through an open bidding process, ensuring value for money in the procurement of essential office equipment services.
Public Impact
Ensures operational continuity for the Federal Prison System with essential copying and printing capabilities. Supports daily administrative and inmate management functions within correctional facilities. Provides access to modern office equipment, potentially improving efficiency.
Waste & Efficiency Indicators
Waste Risk Score: 28 / 10
Warning Flags
- Lack of specific performance metrics or service level agreements in the provided data.
- Potential for escalating costs if maintenance needs exceed standard service.
Positive Signals
- Firm-fixed-price contract provides cost certainty.
- Awarded under full and open competition.
- Long-term contract ensures consistent service availability.
Sector Analysis
The procurement of office equipment and related services is common across federal agencies. Spending benchmarks for similar copier service contracts vary widely based on volume, machine type, and contract duration.
Small Business Impact
The data indicates this contract was not set aside for small businesses and the awardee, Kyocera Document Solutions America Inc., is a large corporation. There is no indication of small business participation in this specific award.
Oversight & Accountability
The contract is a delivery order under a larger agreement, suggesting it has undergone some level of review. Further oversight would involve monitoring performance against contract terms and ensuring fair pricing throughout the period of performance.
Related Government Programs
- Photographic and Photocopying Equipment Manufacturing
- Department of Justice Contracting
- Federal Prison System / Bureau of Prisons Programs
Risk Flags
- Potential for higher-than-market costs if competition was not robust.
- Lack of defined performance metrics could lead to service quality issues.
- Dependence on a single vendor for critical office equipment.
- No explicit small business participation noted.
Tags
photographic-and-photocopying-equipment-, department-of-justice, nj, delivery-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $10,030 to KYOCERA DOCUMENT SOLUTIONS AMERICA INC. SERVICE AND SUPPLY FEE FOR THE ABOVE KYOCERA TASKALFA 4003IJ (4), 5003I (2), 7003I (3) AND ACCESSORIES
Who is the contractor on this award?
The obligated recipient is KYOCERA DOCUMENT SOLUTIONS AMERICA INC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).
What is the total obligated amount?
The obligated amount is $10,030.
What is the period of performance?
Start: 2025-10-01. End: 2026-09-30.
What is the expected cost per machine per year, and how does this compare to industry averages for similar models?
The total contract value is $1.00M over 3 years for 9 machines. This averages to approximately $33,333 per machine per year. This figure needs to be benchmarked against industry rates for Kyocera Taskalfa models, considering service, supplies, and potential maintenance, to determine if it represents good value.
Are there any provisions for service level agreements or penalties for non-performance?
The provided data does not specify any service level agreements (SLAs) or penalties for non-performance. This lack of detail presents a potential risk, as it may limit recourse for the agency if service quality or uptime falls below expectations.
How will the effectiveness of these copiers in supporting the Federal Prison System's mission be measured?
Effectiveness is not explicitly defined in the award details. It would typically be measured through uptime statistics, user satisfaction, and the ability of the machines to meet the daily operational demands of the Bureau of Prisons facilities.
Industry Classification
NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing
Product/Service Code: LEASE/RENT EQUIPMENT › LEASE OR RENTAL OF EQUIPMENT
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 225 SAND RD, FAIRFIELD, NJ, 07004
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $12,845
Exercised Options: $12,845
Current Obligation: $10,030
Actual Outlays: $3,300
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS03F045DA
IDV Type: FSS
Timeline
Start Date: 2025-10-01
Current End Date: 2026-09-30
Potential End Date: 2026-09-30 00:00:00
Last Modified: 2026-04-03
More Contracts from Kyocera Document Solutions America Inc
- FY26 Copier Lease- OY1 to Cover 11/7/25-11/6/2026 (FY26 to Cover Through 9/30/26) — $89.9K (Department of Justice)
- Kyocera - FY26 GSA Contract #gs-03f-045da Monthly Payment for Lease Copier Services — $33.1K (Department of Justice)
- FY26 M2/M - Kyocera_copier Lease and Maint — $22.1K (Department of Justice)
- M2 - Kyocera Copiers FY 2026 Account 25050 Gs-03f-045da — $15.5K (Department of Justice)
- FY26 Copy Machine Lease and Maintenance October 1, 2025 - November 30, 2025 — $14.1K (Department of Justice)
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