DOJ's Bureau of Prisons to Lease 9 Copiers for $17,122.32 from Ricoh USA Inc
Contract Overview
Contract Amount: $17,122 ($17.1K)
Contractor: Ricoh USA Inc
Awarding Agency: Department of Justice
Start Date: 2025-10-01
End Date: 2026-09-30
Contract Duration: 364 days
Daily Burn Rate: $47/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 3
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: FY26 M2 RENTAL OF COPIERS FOR THE INSTITUTION (9) MACHINES
Place of Performance
Location: EXTON, CHESTER County, PENNSYLVANIA, 19341
Plain-Language Summary
Department of Justice obligated $17,122.32 to RICOH USA INC for work described as: FY26 M2 RENTAL OF COPIERS FOR THE INSTITUTION (9) MACHINES Key points: 1. Spending is for essential office machinery rental, a common government need. 2. The contract is with a known vendor, Ricoh USA Inc. 3. The contract value is relatively small, suggesting limited risk. 4. The sector is Office Machinery Rental and Leasing, a mature market.
Value Assessment
Rating: good
The total value of $17,122.32 for 9 machines over a year appears reasonable. Benchmarking against similar federal contracts for copier leases of this size and duration would provide a more precise assessment.
Cost Per Unit: $1,565.67 per machine per year (approx.)
Competition Analysis
Competition Level: limited
The contract was competed under SAP (Simplified Acquisition Procedures), indicating it was likely a limited competition. While SAP can lead to efficient procurement for smaller values, it may not always yield the lowest possible price compared to full and open competition.
Taxpayer Impact: The taxpayer impact is minimal given the relatively small contract value for essential office equipment.
Public Impact
Ensures operational continuity for the Federal Prison System by providing necessary office equipment. Supports a federal agency's administrative functions through equipment leasing. The lease agreement contributes to the revenue of Ricoh USA Inc.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for higher pricing due to limited competition under SAP.
- Reliance on a single vendor for copier needs.
Positive Signals
- Procurement under SAP suggests efficiency for a small-value contract.
- Clear contract duration and fixed pricing.
Sector Analysis
The Office Machinery and Equipment Rental and Leasing sector is well-established with numerous providers. Federal spending in this area typically focuses on maintaining operational capacity for administrative functions across various agencies.
Small Business Impact
There is no indication that small businesses were involved in this procurement. The contract was awarded to Ricoh USA Inc., a large corporation.
Oversight & Accountability
The contract was awarded via Purchase Order, a standard method for simplified acquisitions. Oversight would involve ensuring adherence to the lease terms and performance standards by the vendor.
Related Government Programs
- Office Machinery and Equipment Rental and Leasing
- Department of Justice Contracting
- Federal Prison System / Bureau of Prisons Programs
Risk Flags
- Limited competition may have resulted in suboptimal pricing.
- Lack of detail on copier models and usage hinders full value assessment.
- No explicit mention of small business participation.
- Potential for vendor lock-in if copier needs are ongoing.
Tags
office-machinery-and-equipment-rental-an, department-of-justice, pa, purchase-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $17,122.32 to RICOH USA INC. FY26 M2 RENTAL OF COPIERS FOR THE INSTITUTION (9) MACHINES
Who is the contractor on this award?
The obligated recipient is RICOH USA INC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).
What is the total obligated amount?
The obligated amount is $17,122.32.
What is the period of performance?
Start: 2025-10-01. End: 2026-09-30.
What is the specific model of copiers being leased and their capabilities?
The provided data does not specify the exact models of the 9 copiers being leased. Understanding the models and their features (e.g., print speed, scanning capabilities, color vs. black and white) is crucial for a thorough value assessment. This information would allow for a more accurate comparison against market rates for similar equipment.
Were alternative leasing or purchasing options considered before opting for this lease?
The data indicates the contract was competed under SAP, suggesting some level of competition, but it doesn't detail the full scope of alternatives explored. A comprehensive review would assess if outright purchase or leasing from other vendors, including potentially smaller businesses, was evaluated to ensure optimal value and cost-effectiveness for the Bureau of Prisons.
What is the expected usage volume for these copiers, and how does it compare to the lease terms?
The data lacks information on the expected monthly or annual usage volume for the 9 copiers. Understanding usage is vital to determine if the lease terms are appropriate and cost-effective. Exceeding included page counts could lead to unexpected costs, while underutilization might indicate an inefficient leasing decision.
Industry Classification
NAICS: Real Estate and Rental and Leasing › Commercial and Industrial Machinery and Equipment Rental and Leasing › Office Machinery and Equipment Rental and Leasing
Product/Service Code: LEASE/RENT EQUIPMENT › LEASE OR RENTAL OF EQUIPMENT
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 3
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: Ricoh Company,Ltd.
Address: 300 EAGLEVIEW BLVD, EXTON, PA, 19341
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Foreign Owned, Foreign-Owned and U.S.-Incorporated Business, Manufacturer of Goods, Not Designated a Small Business, Special Designations
Financial Breakdown
Contract Ceiling: $17,122
Exercised Options: $17,122
Current Obligation: $17,122
Actual Outlays: $5,709
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2025-10-01
Current End Date: 2026-09-30
Potential End Date: 2026-09-30 00:00:00
Last Modified: 2026-04-03
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