EOP Spends $12.6K on Kastle Systems Card Readers via Purchase Order, Not Competed Under SAP

Contract Overview

Contract Amount: $12,590 ($12.6K)

Contractor: Kastle Systems LLC

Awarding Agency: Executive Office of the President

Start Date: 2024-06-06

End Date: 2027-06-06

Contract Duration: 1,095 days

Daily Burn Rate: $11/day

Competition Type: NOT COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: KASTLE SYSTEMS - CARD READER

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20001

State: District of Columbia Government Spending

Plain-Language Summary

Executive Office of the President obligated $12,589.92 to KASTLE SYSTEMS LLC for work described as: KASTLE SYSTEMS - CARD READER Key points: 1. Spending on security systems is essential for government facilities. 2. Kastle Systems is a known provider in the security sector. 3. Lack of competition under SAP raises potential value concerns. 4. The contract duration of 3 years warrants scrutiny for ongoing need.

Value Assessment

Rating: questionable

The contract value of $12,589.92 over three years appears low for a government-wide contract. However, without specific details on the number of readers or services included, a precise pricing assessment is difficult. The lack of competition suggests potential overpayment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was not competed under the Simplified Acquisition Procedures (SAP), indicating a potential limitation in competition. This method may not have explored all available market options, potentially impacting price discovery and value for taxpayers.

Taxpayer Impact: The limited competition approach may result in higher costs than a fully competed contract, impacting taxpayer funds.

Public Impact

Ensures physical security at Executive Office of the President facilities. Supports access control and monitoring of sensitive areas. Potential for increased costs due to non-competitive award.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition
Lack of detailed service scope

Positive Signals

Essential security service
Established vendor

Sector Analysis

The security systems services sector includes a range of providers for access control and surveillance. Government spending in this area is consistent, but competitive bidding is crucial to ensure cost-effectiveness and leverage market innovation.

Small Business Impact

The award to Kastle Systems LLC, a single entity, does not provide direct benefit to small businesses. There is no indication that subcontracting opportunities for small businesses were considered or mandated in this procurement.

Oversight & Accountability

The award method, not competed under SAP, suggests a need for closer oversight to ensure fair pricing and explore competitive alternatives in future procurements. Accountability for the chosen procurement strategy is important.

Related Government Programs

Security Systems Services (except Locksmiths)
Executive Office of the President Contracting
Executive Office of the President Programs

Risk Flags

Potential for overpayment due to limited competition.
Lack of transparency in the procurement process.
No clear benefit to small businesses.
Need for detailed performance metrics.

Frequently Asked Questions

What is this federal contract paying for?

Executive Office of the President awarded $12,589.92 to KASTLE SYSTEMS LLC. KASTLE SYSTEMS - CARD READER

Who is the contractor on this award?

The obligated recipient is KASTLE SYSTEMS LLC.

Which agency awarded this contract?

Awarding agency: Executive Office of the President (Executive Office of the President).

What is the total obligated amount?

The obligated amount is $12,589.92.

What is the period of performance?

Start: 2024-06-06. End: 2027-06-06.

What is the specific scope of services and number of card readers included in this contract to justify the pricing?

The provided data lacks specific details on the quantity of card readers and the exact scope of security services covered. This information is crucial for a thorough value assessment and to understand if the $12,589.92 price tag over three years is reasonable for the services rendered by Kastle Systems LLC.

Were there any justifications provided for not competing this contract under SAP, and what market research was conducted?

The data indicates the contract was 'NOT COMPETED UNDER SAP,' suggesting a limited competition approach. Without further documentation, it's unclear if adequate market research was performed to ensure this was the most cost-effective method or if alternative vendors were considered.

How does the performance of Kastle Systems under this contract align with the agency's security objectives and overall effectiveness?

The effectiveness of Kastle Systems' performance is not detailed in the provided data. Evaluating the alignment with the Executive Office of the President's security objectives would require performance metrics, user feedback, and incident reports related to the card reader system's reliability and functionality.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Investigation and Security Services › Security Systems Services (except Locksmiths)

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: NOT COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 6402 ARLINGTON BLVD, FALLS CHURCH, VA, 22042

Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Partnership or Limited Liability Partnership, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $20,983

Exercised Options: $12,590

Current Obligation: $12,590

Actual Outlays: $5,945

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline